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HomeMy WebLinkAboutBOARD MINUTES 03-30-78 1253 MINUTES OF AN ADJOURNED REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD MARCH 30, 1978 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on March 30,1978, at 7:30 p.m. President Allan requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: Boneysteele, Rustigian, Carlson and Allan ABSENT: Member: Campbell Member Campbell was excused, as he had previously indicated he would be away on business on this date. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF MARCH 2,1978 The minutes of March 2, 1978 were approved as presented. III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. DSP 3000 - NEW OFFICE BUILDING Mr. Dolan, General Manager-Chief Engineer, advised the Board that staff has solicited proposals for building sites for construction of the new District office building. He directed the Board1s attention to a map showing the location of available sites. From the architects submitted resumes, staff has selected eight for preliminary interviews, which have been scheduled for April 7, 1978. Participating on the interviewing panel will be: President Allan, ~1ember Carlson, District Counsel, General Manager-Chief Engineer, Deputy General Manager-Chief Engineer and Manager of the Engineering Department. Mr. Dolan, General Manager-Chief Engineer, requested that the Board offer some concept and guidelines in regard to the proposed structure. Member Carlson commented that the site selected will dictate what type of structure will be most suitable. Therefore, the architect will have to be flexible and broad in his spectrum of capability. Mr. Dolan directed the Board1s attention to a display of photographs depicting various types of office building architecture. Discussion fo 11 owed. It was the consensus that the interviewing panel will screen the candidates and select from four for final consideration. From the selected candidates, the panel will choose one or more who is considered to be most suitable for the District project.That candidate will be submitted to the Board for review and action. 03 30 78 1254 2. AUTHORIZE COST AUDIT OF THE DISTRICT GARBAGE FRANCHISES Mr. Dolan, General Manager-Chief Engineer, explained that the garbage companies franchised by the District are preparing requests for rate increases. Staff is proposing due to ~tior.tage of personnel and time, that J. S. Plourde be engaged to conduct cost studies of the garbage franchises to be used when considering requests by the Contractors for rate increases. After discussion, it was moved by Member Boneystee1e, seconded by Member Carlson, that authorization to retain J. S. Plourde to conduct a cost study of the garbage companies franchised by the District at a cost not to exceed $6,500 be approved. Motion carried by the following vote: AYES: Members: Boneysteele, Rustigian, Carlson and Allan NOES: Members: None ABSENT: Member: Campbell V I I. NEW BUS I NESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS After discussion, it was moved by Member Rustigian, seconded by Member Carlson, that the easements, as listed below, be accepted at no cost to the District and that respective resolutions be adopted and their recording authorized. Grantor Job No. Parcel No. G. C. Johnson, et ux 2945 2 PIK, A Calif. Ptnship 2968 2 PIK, A Calif. Ptnship 2968 3 Henry Kawa i 2981 1 Henry Kawa i 2981 2 R. M. Goodwin, et ux 2975 11 Viking Homes, Inc. 2820 1 R. J. Bertero 2975 4 RESOLUTION NO. 78-85, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM GORDON C. JOHNSON AND DIANE JOHNSON, (JOB NO. 2945 - PARCEL NO.2) RESOLUTION NO. 78-86, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM PIK, A CALIFORNIA PARTNERSHIP, SAN RAMON AREA, (JOB NO. 2968 - PARCEL NO.2) RESOLUTION NO. 78-87, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM PIK, A CALIFORNIA PARTNERSHIP SAN RAMON AREA, (JOB NO. 2968 - PARCEL NO.3) RESOLUTION NO. 78-88, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM HENRY KAWAI, MARTINEZ AREA (JOB NO. 2891-PARCEL NO.1) RESOLUTION NO. 78-89, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM HENRY KAWAI, MARTINEZ AREA (JOB NO. 2891 - PARCEL NO.2) RESOLUTION NO. 78-90, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ROBERT M. GOODWIN AND ALICIA O. GOODWIN, ORINDA AREA, (JOB NO. 2975 - PARCEL NO. 11) RESOLUTION NO. 78-91, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM VIKING HOMES, INC., ALAMO AREA, (JOB NO. 2820 - PARCEL NO.1) RESOLUTION NO. 78-92, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM RICHARD JAMES BERTERO, ORINDA AREA, (JOB NO. 2975 - PARCEL NO.4) ,03 30 78 1255 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Rustigian, Carlson and Allan None Campbell AUTHORIZE EXECUTION OF "CONSENT TO COMMON USE" WITH PG&E FOR CROSSING EXISTING 1001 IN WIDTH PG&E EASEMENT NEAR DOLORES WAY IN ORINDA 2. Mr. Dolan, General Manager-Chief Engineer, explained that the IIConsent to Common Usell is required to permit an 8-inch sewer main to cross PG&E1s existing easement:. It was moved by Member Boneystee1e, seconded by Member Rustigian, that authorization to execute IIConsent to Common Use II with PG&E for crossing existing 100' in width PG&E easement near Dolores Way in Orinda and that a resolution be adopted to that effect. RESOLUTION NO. 78-93, A RESOLUTION AUTHORIZING EXECUTION OF CONSENT TO COMMON USE WITHIN PACIFIC GAS AND ELECTRIC CO. NEAR DOLORES WAY IN ORINDA Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: 3. Boneysteele, Rustigian, Carlson and Allan None Campbell CLAIM OF MR. AND MRS. STEVEN WISE, 125 FAIRFIELD PLACE, MORAGA, IN THE AMOUNT OF $75,000 PROPERTY DAMAGES Mr. Dolan General Manager-Chief Engineer, requested that Mr. Carniato, District Counsel, explain the Wise claim to the Board. Mr. Carniato advised that several years ago there had been a slide in the area of this property and the District contributed to fixing that slide. Mr. Hinkson, Manager-Maintenance Department, and Mr. Carniato have recently investigated the area and are in agreement that there is no evidence of an additional slide. Counsel recommended that this claim be denied and referred to insurance carrier. After discussion, it was moved by Member Rustigian, seconded by Member Carlson, that the claim of Mr. and Mrs. Stephen Wise be denied and referred to the District insurance carrier and instructed Counsel to provide the necessary cover letter. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: 4. Boneysteele, Rustigian, Carlson and Allan None Camp be 11 AUTHORIZATION TO CLOSE ACCOUNT 2910 IIDEER TRAIL SEWER RELOCATIONII AND RETURN $1,261 SURPLUS TO APPROPRIATE ACCOUNT Mr. Dolan, General Manager-Chief Engineer, explained that the Board had previously made authorization for this relocation work. The job has now been completed and there is a surplus of $1,261 in the account, which can now be returned to the appropriate account. After discussion, it was moved by Member Carlson, seconded by Member Rustigian, that authorization to close account 2910 IIDeer Trail Sewer Relocationll and return $1,261 surplus funds to the appropriate account be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Boneystee1e, Rustigian, Carlson and Allan None Camp be 11 03 30 78 1256 AUTHORIZATION OF $6,935.03 EXPENDITURES FROM THE 5A, PHASE I, CONSTRUCTION ACCOUNT 5. After explanation and discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that expenditures in the amount of $6,935.03 from the 5A, Phase I, Construction Account be approved, and that the said account be reimbursed by that amount. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Boneysteele, Rustigian, Carlson and Allan None Camp be 11 6. PERSONNEL Engineering a. ADOPT RESOLUTION ESTABLISHING THE CLASS DESCRIPTION FOR SR. CONSTRUCTION INSPECTOR, RANGE 72, $1,637- $1,981 b. AUTHORIZATION TO ESTABLISH AN ELIGIBILITY LIST FOR THE POSITION OF SR. CONSTRUCTION INSPECTOR, RANGE 72, $1,637-$1,981 Plant Operations a. ADOPT RESOLUTION CHANGING THE CLASS DESCRIPTION FOR SUPERINTENDENT OF LABORATORY, RANGE 77, $~33 'TREATMENT PLANT b. AUTHORIZATION TO ESTABLISH ELIGIBILITY LIST FOR THE POSITION OF SUPERINTENDENT OF PUMP STATIONS, RANGE 77, $1,843-$2,233 c. ADOPT RESOLUTION RESCINDING RESOLUTION NO. 78-84, APPOINTING WILLIAM KENNEDY TO THE POSITION OF ASSOCIATE ENGINEER, TREATMENT PLANT After discussion, it was moved by Member Boneysteele, seconded by Member Rustigian, that the following personnel items be approved and applicable resolutions adopted. Engineering a. Resolution be adopted establishing the class description for Sr. Construction Inspector, Range 72, ($1,637-$1,981). RESOLUTION NO. 78-94, A RESOLUTION ESTABLISHING CLASS DESCRIPTION FOR SR. CONSTRUCTION INSPECTOR b. Authorization to hold an examination to establish an Eligibility List for the position of Sr. Construction Inspector, Range 72, ($1,637- 1 ,981) Plant Operations a. Resolution be adopted revising the Class Description for Superintendent of Laboratory. RESOLUTION NO. 78-95, A RESOLUTION REVISING THE CLASS DESCRIPTION FOR SUPERINTENDENT OF LABORATORY b. Authorization to conduct an examination to establish an Eligibility List for the position of Superintendent of Pump Station Operations, Range 77 ($1,43-$2,233) c. Adopt a resolution rescinding Resolution 78-84, appointing William Kennedy to the position of Associate Engineer, Treatment Plant. 03 30 78 1257 RESOLUTION NO. 78-96, A RESOLUTION RESCINDING RESOLUTION NO. 78-84 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Boneystee1e, Rustigian, Carlson and Allan None Campbell 7. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. Board Members requested that staff supply them with a current salary range chart for their reference. As a part of information, Board Members reviewed copies of a letter sent to Senator Nejed1y, which summarized and analyzed the effect that passage of the Jarvis-Gann Initiative would have on special districts. This letter was solicited by the Senator. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan directed the Board's attention to the Board Calendar to point out the various items coming up within the next three months. Mr. Dolan also pointed out that last year the Personnel Committee met with the Employee1s Assn. in IIMeet and Conferll sessions. Member Boneysteele stated that the Personnel Committee intends to continue the same procedure this year. Discussion followed, wherein Board Members expressed some dissatisfaction with comparison data previously received in relation to salary increa$es. Mr. Dolan stated that staff made an extensive study last year to obtain salary information from other agencies for comparable positions. Bar charts were provided reflecting that data. b. Mr. Dolan advised that the CWPCA Conference will be held on April 19-21,1978 and he will be attending along with other staff members. It was the consensus that the Regular Meeting scheduled for April 20, be held on April 27,1978. President Allan offered the suggestion that the Board plan ahead for the meetings during the summer months in order to insure that there will be a quorum at all meetings. After discussion, it was the consensus of the Board that the meetings for the summer months be scheduled as follows: June 1, 15,and 29;.Ju1y 13 and 27; and August 10 and 24. In September, the Board would return to the regular schedule. c. Mr. Dolan commented that some of the Board Members had expressed an interest in touring the Treatment Plant. After discussion, it was decided to set a tour for April 8, from 9:00 a.m. to 12:00 p.m. d. Mr. Hinkson, Manager-Maintenance Department, and Mrs. Koff, Personnel Officer, have been meeting with the Employees 1 Association to review and discuss changes in Chapter IV of the District Code. The general direction being that some degree of promotional rights be given to existing staff personnel. Mr. Dolan will keep the Board advised on developments of this issue. e. The Engineering staff is conducting further study on the Kiewit property. An appraisal has been received on the property, which points out that due to the propertyls proximity to Buchanan Airport, it will be considered a high risk zone. Therefore, limitations will be placed on construction and height, plus special construction consideration due to aerial noise. These drawbacks could affect the value of the property. Staff will keep the Board advised on this matter. 03 30 78 1258 f. Mr. Dolan discussed the contract proposed by Acme Fill and made some suggestions on negotiation procedures. Board Members were in agreement with the proposed suggestions. g. Mr. Dolan advised that Governor Brown is planning to tour the Water Reclamation Facility on April 4. Governor Brown will also be visiting the U.S. Steel Project on that day. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato advised that he had met with Mr. Fagliano of the Valley Disposal Service and his attorney, Mr. Skaggs. They discussed the Larwin problem between Valley Disposal and Oakland Scavengers. He will present a written report together with a map for Board discussion. Mr. Fagliano wants a formal proposal from Oakland Scavengers. The other alternative being held in abeyance by Valley Disposal and Oakla~d'Sc¿~enge~~ fs tó ~ave Peg McElligott and Mr. Carniato develop a statement of facts and ask County Counsel as to whether Oakland Scavenger has any rights at all. b. Mr. Carniato reported that he sent one of his colleagues to a CASA Attorneyls meeting in Los Angeles. The purpose of the meeting was to discuss the Jarvis-Gann Initiative and prepare any amendments. c. Mr. Carniato advised that he has received a draft accounting report from Coopers-Lybrand regarding the Fred J. Early Claim and will send it to the Board after his review. 3. SECRETARY None. 4. COMMITTEES None. MATTERS FROM THE FLOOR a. Member Carlson inquired on the status of the Accounting Supervisor position. Mr. Dolan, General Manager-Chief Engineer, replied that over 30 applications have been received and it will take approximately six weeks before the final selection can be made. There are six applicants who have all of the qualifications. b. Member Carlson queried on the progress of the Brown and Caldwell overpayment. Mr. Dolan replied that the matter cannot be completely resolved until the final EPA audit. c. Member Boneysteele asked if there was any more information as to the payment of claims by our insurance carrier. Mr. Carniato, District Counsel, replied that he had written to the carrier, Fireman1s Fund, indicating concern over the method the District's claims are being handled and without predicating ourselves, would appreciate being advised on their procedures for handling of claims. Mr. Carniato will keep the Board informed should there be any developments. d. Member Boneysteele requested the Secretary to check on the dental plan as to whether the deductible applies to the family or per person. e. Board Members and staff discussed the CASA meeting on May 12-13 at Lake Tahoe. 03 30 78 1259 X. ADJOURNMENT At 9:18 P.M., President Allan adjourned the meeting. pres~r:Ua~ the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secr of the Dl ict Board of the Central ontra Costa Sanitary District, County of Contra Costa, State of California 03 30 78