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HomeMy WebLinkAboutBOARD MINUTES 02-16-78 1226 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 16,1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Roads Walnut Creeks County of Contra Costa, State of California, on February 16, 1978 at 7:30 P.M. President Allan requested the Secretary to call roll. I. ROLL CALL PRESENT: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan Rustigian President Allan advised that Member Rustigian had called and is to be shown as excused. II. APPROVAL OF MINUTES 1. MINUTES OF THE MEETING OF JANUARY 26, 1978 It was moved by Member Boneysteele, seconded by Member Campbell, that the minutes of January 26, 1978 be approved as presented. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 2. MINUTES OF THE MEETING OF FEBRUARY 2,1978 The minutes of February 2, 1978 were deferred to the meeting of March 2, 1978. III. EXPENDITURES Member Carlson questioned the disbursement of $34,084.07 to Lee Saylor, Inc. Mr. Carniato, District Counsel, explained that this amount was for services performed by Lee Saylor, Inc., in connection with the current Water Reclamation Plant litigation. It was pointed out that Lee Saylor, Inc., also performed work directly for the District that was not related to the Litigation. This was work previously authorized by the Board to have Lee Saylor, Inc., evaluate the uncompleted work remaining on project 5A-I. Board Members discussed the manner in which the bills are presented for approval. Even though most of the items are budgetted, they are presented for approval for payment after they have been paid. Mr. Dolan commented thatthe:procedure has a control function. By having the expenditures presented to the Board, although after the fact, any items that appear out of line can be questione~ and 5ubstantiat~ö~' T~i issues of what type of information should be brought before the Board and whether the Board action should be prior to payment was discussed. Member Boneysteele stated that he felt it important that the Board review all expenditures. It was also discussed that waiting for Board approval delays payment of bills in some cases long enough to either lose a discount or cost a carrying charge. It was the consensus of the Board to continue the current practice. After further discussion, it was moved by Member Carlson, seconded by Member Campbell, that the expenditures for Sewer Construction Voucher Nos. 3228 through 3238 inclusive, together with Voucher Nos. 281 through 292 inclusive; Running Expense Voucher Nos. 2745 through 2756 inclusive, together with Voucher Nos. 2888 through 2978 inclusive; and Payroll 02 16 78 1227 Voucher Nos. 1633 through 1808 inclusive, be approved. by the following vote: Motion carried AYES: Members: Campbell, Boneysteele, Carlson and All an NOES: Members: None ABSENT: Members: Rustigian IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. ANNUAL MONITERING REPORT REGIONAL WATER QUALITY CONTROL BOARD Mr. Dolan, General Manager-Chief Engineer, distributed copies of the 1977 Self Monitoring Annual Report to the Board Members and summarized some of its contents. Mr. David G. Niles, Manager-Plant Operations, gave further comment on the report. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the Annual Self Monitoring Report be accepted and submitted to the Regional Water Quality Control Board. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Carlson and Allan None Rustigian 2. AUTHORIZATION TO ELECT THE LOCAL PUBLIC ENTITIES EMPLOYEES FUND AS THE DISTRICT1SMETHOD OF FINANCING UNEMPLOYMENT INSURANCE Mr. Dolan, General Manager-Chief Engineer, explained that as a result of SB 644, the District is required to insure its employees under an Unemployment Insurance Program. Mr. Dolan outlined the alternatives available to the District. They are: (1) Direct contribution to existing State program; (2) Individual Reimbursement Account; (3) Joint Reimbursement Account; or (4) Local Public Entities Employees Fund. He recommended that the Board approve Alternative (4), since it offers the District the assurance of adequate coverage along with flexibility of interest accrual on monies contributed as well as the option of transferring our reserve account to another funding method should we so desire. After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, to approve the Local Public Entities Employees I Fund as the District's method of financing unemployment insurance. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that the easements as listed below, be accepted at no 02 16 78 1228 cost to the District and that respective resolutions be adopted and their recordation authorized. Grantor Job No. Parcel No. Metcalf Properties C. E. Strong, et ux J. Armstrong, et al DiLoreto Const. & Dev., Inc. City of Walnut Creek Segam, Inc. Segam, Inc. 2847 2963 3002 2965 2267 2831 2831 2 1 2 2 1 3A&B 4 RESOLUTION NO. 78-41, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM METCALF PROPERTIES, INC., MARTINEZ AREA (JOB NO.2847 - PARCEL NO.2 RESOLUTION NO. 78-42, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM CHARLES E. STRONG, JR. AND PATRICIA D. STRONG, WALNUT CREEK AREA, (JOB NO. 2963 - PARCEL NO.1) RESOLUTION NO. 78-43, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM JEFFREY ARMSTRONG AND ROBERT HOLLIS, LAFAYETTE AREA, (JOB NO. 3002 - PARCEL NO.2) RESOLUTION NO. 78-44, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM DI LORETO CONSTRUCTION AND DEVELOPMENT, INC., A NEVADA CORPORATION, DANVILLE AREA, (JOB NO. 2965 - PARCEL NO.2) RESOLUTION NO. 78-45, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM CITY OF WALNUT CREEK, WALNUT CREEK AREA JOB NO. 2267 - PARCEL NO.1 RESOLUTION NO. 78-46, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THI DISTRICT FROMSEGAM~ INC., LAFAYETTE AREA, (JOB NO. 2831 - PARCEL 3 A&B) RESOLUTION NO. 78-47, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM SEGAM, INC., LAFAYETTE AREA, (JOB NO. 2831 - PARCEL 4) Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian AUTHORIZE EXECUTION OF QUIT CLAIM DEED, ADOPT RESOLUTION AND AUTHORIZE RECORDING 2. After explanation and discussion, it was moved by Member Carlson, seconded by Member Campbell, that authorization to execute Quitclaim Deed to Segam, Inc., Lafayette area, Job No. 2831, Parcel No.3 (ptn.), be approved, a resolution adopted and its recordation authorized. RESOLUTION NO. 78-48, A RESOLUTION AUTHORIZING EXECUTION OF UITCLAIM DEED TO SEGAM, INC., LAFAYETTE AREA, JOB NO. 2831, PARCEL NO.3 PTN. Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian AUTHORIZATION FOR TWO PARCELS, PA 78-9, DANVILLE AREA AND PA 78-10, WALNUT CREEK AREA, TO BE INCLUDED IN PENDING ANNEXATIONS TO THE DISTRICT 3. After explanation, by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson, seconded by Member Campbell, that authorization for PA 78-9, Danville area~ and PA 78-10, Walnut Creek area, to be 02 16 78 1229 included in pending annexations to the District be approved. carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Motion Campbell, Boneysteele, Carlson and Allan None Rustigian Member Boneysteele queried as to how the review of annexation fees was progressing. Mr. Dalton, Deputy General Manager-Chief Engineer, stated that this matter has been reviewed and it was felt that the cost should remain at $800 for the balance of 1978. An increase might be appropriate in July of 1979. AUTHORIZATION OF $3,418.04 EXPENDITURES FROM THE 5A, PHASE I CONSTRUCTION ACCOUNT 4. After explanation and discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that expenditures in the amount of $3,418.04 from the 5A, Phase I Construction Account be approved, and that that the said account be reimbursed by that amount. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Carlson and Allan None Rustigian 5. AUTHORIZATION OF $15,000 FOR SPECIAL OPERATIONAL SERVICES Mr. Dolan, General Manager-Chief Engineer, explained that the startup of the secondary system has created the need for a plant engineer to supervise the solids handling and conditioning operations. Staff proposes that Brown and Caldwell be authorized to provide the special operational services at a cost of $15,000. It is anticipated that this, expenditure is grant fundable from the State as it is relative to the startup of the plant. Because the State requires approval of contracts such as these prior to execution, the staff requested that the Board action be made contingent upon the SWRCB approval for grant eligibility. After discussion, it was moved by Member Carlson, seconded by Member Campbell, that staff be authorized to submit its proposal for special operational services to the State Water Resource Control Board and if approved for grant funding, retain Mr. Ron Doty of Brown and Caldwell to perform the needed special operational services. at a cost of $15,000. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 6. AUTHORIZE STAFF ATTENDANCE AT THE CALIFORNIA LAND SURVEYORS CONVENTION After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that Wendle Whipple be authorized per diem, registration and transportation to attend the California Land Surveyors Convention in San Diego on March 30 - April 1,1978. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 02 16 78 1230 7. PERSONNEL - PLANT OPERATIONS RESOLUTION AUTHORIZING APPOINTMENT OF JAMES JOHNSON TO THE POSITION OF SR. ENGINEER, PLANT OPERATIONS, RANGE 82-A, $2,079, EFFECTIVE 3/1/78 b. RESOLUTION AUTHORIZING THE APPOINTMENT OF FREDERIC HOLBROOK TO THE POSITION OF OPERATOR II, RANGE 62-C, $1,418, EFFECTIVE 3/1/78 a. RESOLUTION AUTHORIZING THE APPOINTMENT OF ZARAGOSA SOLIZ TO THE POSITION OF OPERATOR I, RANGE 59-A, $1,200, EFFECTIVE 3/1/78 c. d. RESOLUTION AUTHORIZING APPOINTMENT OF MICHAEL RICHARDS TO THE POSITION OF PLANT ATTENDANT Member Boneysteele stated that the Personnel Committee had reviewed the resumes and after discussion with Mr. Dolan, General Manager-Chief Engineer, were in accord with staff recommendation to appoint James Johnson to the position of Sr. Engineer-Plant Operations. It was moved by Member Boneysteele, seconded by Member Campbell, that James Johnson be appointed to the position of Sr. Engineer, Plant Operations, Range 82-A, at a salary of $2,079, effective March 1, 1978 and that a resolution be adopted to that effect. RESOLUTION NO. 78-49, A RESOLUTION APPOINTING JAMES JOHNSON TO THE POSITION OF SR. ENGINEER, PLANT OPERATIONS Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian After discussion, it was moved by Member Campbell, seconded by Member Boneysteele, that: Frederic Holbrook be appointed to the position of Operator II, Range 62-C, at a salary of $1,418, effective March 1,1978 and that a resolution be adopted to that effect. RESOLUTION NO. 78-50, A RESOLUTION APPOINTING FREDERIC HOLBROOK TO THE POSITION OF OPERATOR II Zaragosa Soliz be appointed to the position of Operator I, Range 59-A, at a salary of $1,200, effective March 1, 1978 and that a resolution be adopted to that effect. RESOLUTION NO. 78-51, A RESOLUTION APPOINTING ZARAGOSA SOLIZ TO THE POSITION OF OPERATOR I Michael Richards be appointed to the position of Plant Attendant, Range 49-A, at a salary of $949, effective March 1,1978. RESOLUTION NO. 78-52, A RESOLUTION APPOINTING MICHAEL RICHARDS TO THE POSITION OF PLANT ATTENDANT Motion carried by the following vote: AYES: Members: Campbell, Boneysteele, Carlson and Allan NOES: Members: None ABSENT: Member: Rustigian APPROVE PAYMENT OF STATEMENTS FOR LITIGATION AND CHARLTON LABS, COSTS AND SERVICES 8. a. Statement from John A. Bohn for professional services - , Mr. Carniato, District Counsel, stated that the Board had requested a 02 16 78 1231 breakdown from Mr. Bohn for this bill. So far, there has been none received and Mr. Carniato suggested that this payment be put over until the next meeting. b. Statement from John J. Carniato, District Counsel for professional services rendered for January, 1978 - It was moved by Member Carlson, seconded by Member Campbell, that the statements from John J. Carni ato, District Counsel, totalling $7,840 (one for $4,750 regarding Fred J. Early litigation and the other for $3,090 regarding Peterson/Simpson litigation) be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian c. Charlton Inc. - Mr. Carniato explained that this statement for $14,337.48 from Charlton, Inc., is for testing coal in connection with the Fred J. Early litigation and had been authorized by John A. Bohn, Special District Counsel. After further discussion and comments, it was moved by Member Boneysteele, seconded by Member Carlson, that the statement from Charlton, Inc., in the amount of $14,337.48 be paid through the office of the District Counsel. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian Member Carlson requested that the minutes reflect his displeasure that Charlton, Inc., was engaged without Board authorization. 9. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA None. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that staff has followed up the Board's suggestion, at the last meeting, to look for a new building site for the District1s Administration and Engineering Departments. There have been nine possible sites investigated thus far. He directed the Board's attention to a written report describing the sites and a map showing their locat:ion. b. Mr. Dolan reported on the ABAG hearing in Martinez. Most reaction to the ABAG plan presented at the Hearing was negative. c. Mr. Dolan distributed the first District Annual Report to the Board Members. Board Members commented favorably on the report. Member Boneysteele suggested that staff send copies of the report to the libraries within the District and also enclose copies of the Annual Audit. Mr. Dolan requested the District Secretary to take care of this matter. Member Boneysteele also commented that future Annual Reports should contain a Balance Sheet, Income Statement and a Source of Application of Funds Statement. d. Mr. Dolan advised that he has had discussion with Cal Trans about the Peter Keiwit property which is near the Treatment Plant. This property would be an ideal location for the District's front-end facility. There are 33 acres in the parcel. If the District were to acquire this property, it would request the State to put in the Grayson Creek crossing rather than the Walnut Creek Crossing. Mr. Dolan suggested that we consider making an offer on the land. Member Campbell queried on what progress has been made with the garbage collectors on the front end facility. Mr. Dolan replied that he 02 16 78 1232 and staff members had met with Messrs. Bohn, Fagliano and Boerger and explored a series of alternative arrangements for running the front end facility and for delivering 1,200 tons of garbage per day. No conclusions were reached, however, Mr. Fagliano is expected to come back with a proposal. e. All the outfall repairs have been secured for now. send a diver in during the summer to inspect the joints. We plan to f. Mr. Dolan advised that there will be a meeting of CWPCA officers from the Western States, in Las Vegas, on March 6-7, 1978, which he plans to attend. g. Mr. Dolan advised that at the next Board Meeting a hearing will be requested in regard to annexing certain property in the western El Toyonal area, in Orinda. h. Engineering Department - (h-l) Survey and design work is continuing on the five major sewer projects. (h-2) Plans for a new office building have been formulated. (h-3) The 3911 trunk sewer along Highway 4 is ready for advertising. (h-4) Work has not started on the Oak Park Project or the San Ramon project due to the weather. (h-5) The tank truck r~,c;lai'meo water project has been terminated due to the end of the drought. i. Maintenance Department - (i-l) Service calls are up by 50%, but stoppages stayed at the same level as in December. (i-2) There has been TV inspection on some old root lines to try to determine causes for backup and overflows (i-3) There was 92,000 feet of sewers cleaned during the month of January. j. Treatment Plant - (j-l) The average daily flow in January was 41.7 MGD. (j-2) Member Allan queried about Weismer-Becker computer instruments. Mr. Niles, Manager, Plant Operations, stated that 99% of the hardware is installed but the instruments have to be calibrated before it becomes operational. (j-3) 5,000 cu. yds. of sludge was hauled out in January. (j-4) The District settled the dump fee bill for $22,000 as opposed to the $33,000 that was originally billed by Acme Fi 11. k. Mr. Dolan advised that Mr. Robert Elkins, Administrative Accountant, will be retiring on March 3. There will be a retirement luncheon at the Boundary Oak Restaurant. A decision must be made as to what the District needs are for his replacement. After discussion, it was the consensus that a CPA is mandatory, MBA desirable, five years experience with one year in a supervisory capacity. The Board agreed that the staff should advertise for this position immediately. The staff indicated that the recommended job specification would be presented to the Board at the next Board meeting. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato stated that the progress with Peterson/Simpson and Fred J. Early lends itself more to a written report rather than having a special meeting. He proposes to submit a written report to the Board in mid March. Mr. Carniato advised that he would be meeting with Bechtel this week to discuss the Early case. b. Mr. Carniato commented that at times it is important for Counsel to be able to authorize travel on District business prior to Board authorization, as in the case of Mr. Kenneth Barker, Construction Coordinator, travelling to Portland, Oregon on the Charlton, Inc. matter. Member Boneysteele stated that situations such as this could be left to the discretion of the General Manager and brought to the Board retroactively. 02 16 78 1233 After discussion, it was moved by Member Boneysteele, seconded by Member Campbell, that Mr. Kenneth Barker be authorized reasonable expenses to travel to Portland, Oregon to meet with Charlton Company to discuss their statement and report. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Member: Campbell, Boneysteele, Carlson and Allan None Rustigian 3. SECRETARY None. 4. COMMITTEES None. IX. MATTER FROM THE FLOOR a. Member Allan queried where the District stands on rerouting the lines in connection with the new County Jail in Martinez. Mr. Dalton, Deputy General Manager-Chief Engineer replied that relocation work in the area of the Jail is complete, and the design for system relief will be kept in Ferry Street. Staff will be back in early spring to advertise for bids. No major setlling problems are anticipated in Ferry Street, but traffic control and business access will be difficult. b. Mr. Carniato, District Counsel, commented on the status of the request for change of venue in the Early Case. X. ADJOURNMENT At 10:40 P.M., President Allan adjourned the meeting. r\ ~~ President of the District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: ecr ary of the i trict Board of the Ce ral Contra Costa Sanitary District, County of Contra Costa, State of California () -~'. 1 'l \.J "'<.J =¡ ,', ft }-", '--" '- }. '1>' j , , ~ ,"' l ','