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HomeMy WebLinkAboutBOARD MINUTES 02-02-78 1218 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD FEBRUARY 2, 1978 The District Board of the Central Contra Costa Sanitary District convened in a regular session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on February 2,1978 at 7:35 P.M. President Allan requested the Secretary to call roll. 1. ROLL CALL PRESENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan ABSENT: Members: None II. APPROVAL OF MINUTES None. III. APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. B I OS None. VI. OLD BUSINESS 1. ABAG MEMBERSHIP After discussion by the Board and staff, it was moved by Member Boneysteele, seconded by Member Rustigian, that the General Manager- Chief Engineer be authorized to renew the District's membership in ABAG with the proviso that the fee does not exceed $500. Motion carried by the following vote: AYES: Members: NOES: Member: ABSENT: Members: Boneysteele, Rustigian, Carlson and Allan Campbell None 2. ADOPT AN ORDINANCE OF THE CCCSD ADDING SECTIONS 7-401,7-402,7-403 AND 7-404 BE ADDED TO THE DISTRICT CODE Mr. Dolan explained that this Ordinance had been brought before the Board at a previous meeting in the form of Policy and Procedures. At that time it was decided that some of the language should be revised. After discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that the Ordinance adding Sections 7-401,7-402, 7-403 and 7-404 relating to the approval of privately owned individual sewage pumping stations, to be part of the District Code be adopted and that this Ordinance shall be a general regulation of the District and shall be published once in the Contra Costa Times, a newspaper of general circulation in Contra Costa County, and shall become effective upon expiration of the week of publication. ORDINANCE NO. 129, AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT ADDING SECTIONS 7-401, 7-402, 7-403 AND 7-404 RELATING TO THE APPROVAL OF PRIVATELY OWNED INDIVIDUAL SEWAGE PUMPING STATIONS, TO THE DISTRICT CODE 02 02 78 1219 Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 3. WORKSHOP ON THE EXPANSION OF DISTRICT OFFICE AND YARD FACILITIES Mr. Dolan, General Manager-Chief Engineer, explained that the District office building and yard have become highly conjested and we are in need of additional space. Staff is presenting five drawings showing alternatives that may be employed to expand the office and yard facilities. Mr. R. Hinkson, Manager-Maintenance Department, commented on the needs of his department in relation to yard and office space. He stated that should the District purchase adjacent land, it could be partially utilized for yard space. Mr. Hinkson was assisted by Mr. James Coe, Senior Engineer-Maintenance Department, who explained in detail the lack of adequate space for personnel and equipment. Mr. Jay McCoy, Senior Engineer-Engineering Department, outlined and commented upon the alternatives that were being presented. Alternate 1. Acquire adjacent land and building and construct approximately 2400 s.f. building for Maintenance and add to existing office building for Administration and Engineering requirements. Alternate 2. Construct building for Maintenance on present site and add to existing office building for Administration and Engineering requirements. Alternate 3. Add to and remodel existing building for Administration, Engineering and Maintenance requirements. Alternate 4. Construct new facility on a 10-acre site at treatment plant for Administration, Engineering, Maintenance and possibly sell existing site. Alternate 5. Construct new facility at 10-acre central District location for Administration, Engineering, Maintenance and possibly sell existing site. Mr. Dolan added that a sixth alternative might be considered. For example, the engineering and administration personnel could be relocated to an office building on another site and the existing office be remodeled and used principally by the Maintenance Department. In this alternative part of the present employee parking lot could be used as corporation yard. Mr. Dalton, Deputy General Manager-Chief Engineer, stated that under present condition, the Administration Department, Personnel Officer and Project Management Engineer will have to be housed in a trailer due to the lack of space in the office building. Mr. Jack Best, Manager-Engineering Department, described the 10 acre site available at the Plant, where an entirely new facility could be constructed. Another possibility, would be to construct a new facility at a central District location and possbily sell the existing office site. Mr. Dalton explained that funding of an expansion project would be available through the Sewer Construction Fund and there will be a surplus of 1977-78 operating funds due to the late startup of the Treatment Plant which could be used to finance some of the project. Another source of funds is the investment interest account. 02 02 78 ..._-""",-_.._----,---,,>-----"'- 1220 02 At 9:07 P.M., President Allan recessed the meeting stating the Board would comment on the alternatives when it reconvenes. At 9:18 P.M., President Allan reconvened the meeting. President Allan requested comments from the Board. Member Campbell asked if alternatives involving this site will solve long range problems. Member Boneysteele stated that the District should maintain its headquarters in the Walnut Creek area. Member Carlson stated that it is important to keep the Maintenance Department centrally located and keep the offices headquartered in Walnut Creek. If the District purchased the adjacent parcels of land, it would then be restricted from any further expansion due to BARTD and State Freeway right of way bounding our parcel. Therefore, it might be better to look for a building site to house the offices and utilize the existing site for the Maintenance Department. Member Rustigian stated that the District should remain in this area because of the convenience for the public and that staff should investigate further into the availability of property in the area. President Allan was of the opinion that staff should investigate the availability of a new building site rather than add on and remodel at the present site. After further discussion, it was the consensus of the Board that staff should: a. Check into the possibility of construction of a new office building at another location to house the Administration and Engineering Departments or purchase an already existing building that would fit the needs of the District. b. Consider using the existing building for the Maintenance Department office space and converting some of the parking area into additional yard space. VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENT AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTION AND AUTHORIZE RECORDING After discussion, it was moved by Member Boneysteele, seconded by Member Rustigian, that the easement as listed below, be accepted at no cost to the District and that a resolution be adopted and its recordation authorized. Grantor Job No. Parcel No. Roger A. Ensley, et ux 2945 1 RESOLUTION NO. 78-38, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM ROGER A. ENSLEY AND SHIRLEY ENSLEY,LAFAYETTE AREA, (JOB NO. 2945 - PARCEL NO.1) Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 2. EXECUTE CONSENT TO DEDICATION TO CONTRA COSTA COUNTY OVER PORTIONS OF EXCLUSIVE EASEMENT IN VIA BONITA AND LOS TRAMPAS RD., FOR ROAD PURPOSES, JOB NO. 2496, ALAMO AREA After discussion, it was moved by Member Carlson, seconded by 02 78 1221 Member Rustigian, that authorization to execute Consent to Dedication to Contra Costa County over a portion of existing easement in Via Bonita and Las Trampas Road be adopted and a resolution adopted to that effect. RESOLUTION NO. 78-39, A RESOLUTION AUTHORIZING EXECUTION OF CONSENT TO DEDICATION TO CONTRA COSTA COUNTY A PORTION OF EXISTING EASEMENT IN VIA BONITA AND LAS TRAMPAS ROAD, ALAMO AREA, JOB NO. 2496 Motion carried by the following vote: AYES: Members: NOES:: Members: ABSENT: Members: 3. Campbell, Boneysteele, Rustigian, Carlson and Allan None None CLAIM OF KENNETH D. SMETTS, 1185 LINCOLN AVENUE, WALNUT CREEK, OF $183.25 FOR SEWER CLEANING AND PROPERTY DAMAGE Mr. Dolan, General Manager-Chief Engineer, explained that this damage was caused as a result of damage to our main line by Pacific Telephone Company in the process of installing a telephone duct. We have billed the Company for our repair work and Mr. Smettsl claim. It is recommended that we pay the claim and receive reimbursement from the phone company. It was moved by Member Carlson, seconded by Member Rustigian, that authorization to pay the claim in the amount of $183.25 for property damage to Mr. Smettsl apartment be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: 4. Campbell, Boneysteele, Rustigian, Carlson and Allan None None CLAIM OF MR. FRANK BERTAGNOLLI, 121 PAULSON LANE, LAFAYETTE, OF $1,549.05 FOR PROPERTY DAMAGE Mr. Dolan, General Manager-Chief Engineer, explained that sewage entered the basement through two floor drains. We have requested the owner to remove the floor drains, but he refuses. After discussion, it was the consensus that Mr. Carniato, District Counsel, intends to notify Mr. Bertagnolli that the District will not be responsible for any future claims for overflow damage. It was moved by Member Rustigian, seconded by Member Carlson, to deny the claim for $1,549.05 and refer it to our insurance carrier. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: 5. Campbell, Boneysteele, Rustigian, Carlson and Allan None None CLAIM OF RICHARD S. KOPS, M.~., 1217 WARNER CT., LAFAYETTE, OF $308.94 FOR PROPERTY DAMAGE After discussion and explanation, it was moved by Member Carlson, seconded by Member Rustigian, that the claim of Richard S. Kops, M.D., 1217 Warner Court, Lafayette, for $308.94 in property damage, be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 02 0.2 78 1222 6. CLAIM OF MR. & MRS. DeJARNETT, 119 FAIRFIELD PLACE, MORAGA, FOR $165,000 IN PROPERTY DAMAGE The claimed damage to this property stems from a 1975 slide repair. Mr. Carniato, District Counsel, discussed this claim and indicated that he would contact the insurance carrier and advise him of the facts surrounding this case and indicate that the District was concerned over recent high insurance settlements, fearing that unwarrented settlements will lead to excessive insurance costs. After discussion, it was moved by Member Carlson, seconded by Member Rustigian, to deny the claim in the amount of $165,000 and refer it to our insurance carrier. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 7. AUTHORIZATION FOR MANAGEMENT STAFF TO ATTEND THE CWPCA CONFERANCE After explanation and discussion, it was moved by Member Boneysteele, seconded by Member Carlson, that authorization for registration and actual expenses for five management staff members to attend the CWPCA Conference April 19-22 in Sacramento be approved. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 8. AUTHORIZATION OF $10,000 FOR THE PURCHASE OF ANALOG CONTROL AND INDICATOR INSTRUMENTATION Mr. Dolan explained that originally it was proposed that the Treatment Plant contractor install the analog under a contract change order, but his figure was too high. The analog instruments connect to the sensors on the multiple hearth furnaces. It is the intent that this function will be done by the computer, however, during the time from now until the computer is fully reliable, it is necessary to have these instruments during the startup and operation of the furnaces. Also it is desirable that the operators learn to use the instrumentation in controlling temperatures and protecting furnaces during computer failures. Because it is to the benefit of the contractor to have this instrumentation for use during startup, it may be possible to have the contractor participate in the installation cost. After further discussion, it was moved by Member Carlson, seconded by Member Boneysteele, that authorization of $10,000 to purchase and install the analog control and indicator instrumentation be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 9. AUTHORIZATION FOR TRANSFERAL OF $5,000 FROM THE 623 ACCOUNT TO THE 630 EQUIPMENT BUDGET ACCOUNT FOR THE PURCHASE OF FIVE CAPACITANCE LEVEL PROBES AND TRANSMITTERS Mr. Dolan, General Manager-Chief Engineer, explained that the level probes as installed at the Treatment Plant by the contractor in accordance with specifications, do not function properly under flow conditions, and require replacement with another model. It was moved by Member Boneysteele, seconded by Member Carlson, that authorization for transferal of $5,000 from the 623 account to the 02 02 78 1223 630 equipment budget account for the purchase of five capacitance level probes and transmitters be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 10. AUTHORIZATION TO TRANSFER $600 FROM THE 623 SUPPLY ACCOUNT TO THE 630 EQUIPMENT BUDGET ACCOUNT FOR THE PURCHASE OF PORTABLE SLUDGE LEVEL DETECTOR Mr. Dolan, General Manager-Chief Engineer explained that the portable detector is needed to determine levels of sludge in operations at the Treatment Plant. After discussion, it was moved by Member Carlson, seconded by Member Rustigian, that authorization to transfer $600 from the 623 supply account to the 630 equipment budget account for the purchase of a portable sludge level detector be approved. Motion carried by the fo 11 owi ng vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 11. REQUEST FOR AUTHORIZATION OF $1,100 FOR ONE RECORDING RESUSCI ANNE Member Carlson moved that authorization to purchase one Recording Resusci Anne be approved. After discussion, it was the consensus that staff should explore the possibility of borrowing a Recording Resusci Anne from the Fire Department, Red Cross, County or other agency for use in the District's training program. Member Carlson withdrew his motion, pending further information from staff. 12. APPROVE STATEMENT FOR LITIGATION COST AND SERVICES After discussion, it was the consensus of the Board to put this item over to the next meeting so that a breakdown of the services covered under this statement may be received. 13. PERSONNEL - ENGINEERING ADOPT RESOLUTION APPOINTING JAMES REUTENIK, ENGINEERING AID III, RANGE 64-D, $1,560, EFFECTIVE 2/1/78 Member Boneysteele stated that the Personnel Committee proposes that the Board accept the staff recommendation. It was moved by Member Boneysteele, seconded by Member Campbell, that James Reutenik be appointed to the position of Engineering Aid III, Range 64-D, $1,560, effective 2/1/78, and that a resolution be adopted to that effect. RESOLUTION NO. 78-40, A RESOLUTION APPOINTING JAMES REUTENIK TO THE POSITION OF ENGINEERING AID III Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None 02 02 78 1224 14. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA TRANSFER OF 1976-77 O&M BUDGET SURPLUS FUNDS AND 1977-78 RUNNING EXPENSE TAX FUNDS TO THE SEWER CONSTRUCTION FUND After explanation by Mr. Dalton, Deputy General Manager-Chief Engineer, it was moved by Member Rustigian, seconded by Member Carlson, that authorization to transfer $1,400,000 in 1977-78 tax receipts and $1,000,000 in 1976-77 EQC revenues from the Running Expense fund to the Sewer Construction fund be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Boneysteele, Rustigian, Carlson and Allan None None VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that three more employees in our Maintenance Department have passed examination and received IICertification of Competence Grade II Collection System Maintenancell from the California Water Pollution Control Association. They are: T. J. Maroon, Robert Smith and Gary Shaw. President Allan directed that these employees should receive letters of recognition. b. Mr. Dolan advised that he had met with Mr. Larry Walker of the State Regional Water Quality Control Board to discuss Project 5B-I. The plans and specifications have been at the State since September 30, 1977 awaiting approval. Mr. Walker indicated we can expect to have rlnn approva 1 by the end of February and there w,i 11 be' enough money to grant fund 5B-I. Project 5B-II is in concept approval. Mr. Walker is in favor of approving the whole project But proceeding in two stages with the front end facility and conversion of existing furnaces at the first stage and the following conditions on the second stage; (1) investigate all available sources of funding, and (2) review the available technology and refine the process. We should have a tentative approval by March. c. Mr. Dolan advised that he had met with the County regarding the U. S. Steel Project concerning to use of solid waste for energy. d. The Joint Powers Agreement for the Regional Water Reclamation Study has been delayed due to criticism by the Contra Costa County Water District. e. The Maintenance Department has been successful in securing two leaks in the outfall. and is continuing work on the other three. f. Mr. Dolan informed the Board that the Town of Moraga has not contacted the District for any further data pertaining to solid waste and transfer of garbage franchises. They have appointed a committee to study collection service. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato discussed the District's insurance claim program, suggesting that we should explore the possibility of having a higher deductible. The insurance company intends to pay claims as forwarded by the District. He is writing a letter to the insurance carrier requesting that they keep the District advised on the progress and settlement of the claims referred to them by the District We should review the problem again after the Risk Management Audit. 02 02 78 1225 b. President Allan queried and Mr. Carniato confirmed that the District's Employees Assn. has received a copy of the Meyers-Milius- Brown Act. IX. MATTERS FROM THE FLOOR a. Member Boneysteele advised that the WALL STREET JOURNAL had an article indicating that the IRS proposes to make changes in the taxing of deferred compensation. b. Member Rustigian queried on the progress of formulating a committee to handle opening ceremonies for the Treatment Plant. Nothing has been done on this due to startup delays. c. Member Allan asked what staff was doing regarding the waiver of mandatory retirement. Mr. Dalton, Deputy General Manager-Chief Engineer, advised that the County Retirement Board is setting up guidelines in relation to this matter. We have an ordinance prepared but are awaiting final County rules. d. Mr. Dolan advised that we have received notification that the District will in the near future become part of an unemployment insurance program. Staff will have more information soon. X. ADJOURNMENT At 11:08 P.M., Presidnet Allan adjourned the meeting. Presi ent of the Dlstrict Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: Secre ry of the istrict Board of the Cent al Contra Costa Sanitary District, County of Contra Costa, State of California 09 '>, (t~ 0, """., i; i "1./ 4, r"". "'~'\! I è)