HomeMy WebLinkAboutBOARD MINUTES 02-19-87
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MINUTES OF THE REGULAR BOARD MEETING
OF THE DISTRICT BOARD OF THE CENTRAL CONTRA
COSTA SANITARY DISTRICT HELD ON FEBRUARY 19, 1987
The D I str I ct Board of t he Centra I Contra Costa San I tary D Istr I ct
convened In a regular meetIng at Its regular place of meetIng, 5019
Imhoff Place, MartInez, County of Contra Costa, State of CalIfornIa, at
7:30 p.m., on February 19, 1987.
PresIdent Clausen called the meetIng to order and requested that the
Secretary call roll.
I.
ROLL CALL
PRESENT:
Members:
Boneysteele, Dalton, McNulty, Carlson, Clausen
ABSENT :
Members:
None
II .
PUBLIC COMMENTS
None
III.
APPROVAL OF MINUTES
1 .
MINUTES OF FEBRUARY 5, 1987
It was moved by Member McNulty and seconded by Member Boneysteele,
that the mInutes of February 5, 1987, be approved as presented. There
beIng no obJectIon, the motIon was unanImously approved.
IV.
CONSENT CALENDAR
It was moved by Member Carlson and seconded by Member Dalton, that
the Consent Calendar, consIstIng of eIght Items, be approved as
recommended, resolutIons adopted as approprIate, and recordIngs duly
authorIzed.
1 .
ResolutIon No. 87-029 acceptIng an easement at no cost to the
DIstrIct from BLACKHAWK CORPORATION, San Ramon area (Job 4211 -
Parcel 6) was adopted and recordIng authorIzed.
MotIon unanImously approved on the followIng vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT: Members: None
2.
ResolutIon No. 87-030 acceptIng an easement at no cost to the
DIstrIct from A. L. JIMENEZ, Lafayette area (Job 4142 - Parcel
2) was adopted and recordIng authorIzed.
MotIon unanimously approved on the followIng vote:
AYES:
Members:
Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES:
Members:
None
ABSENT:
Members:
None
3.
Resolution No. 87-031 accepting an easement at no cost to the
D I str I ct from LAFERTY DEVELOPMENTS, INC. , Wa I nut Creek area
(Job 4129 - Parce Is 1 A and B) was adopted and record I ng
authorized.
MotIon unanImously approved on the following vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
0 9. ':' ABSENT: Membe,rs: None
;;w.'. :;'.:¡ 9:"" ' 8 7,,' .
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4.
Authorization was given for P.A. 87-3 (Danvl I Ie), P.A. 87-4
(Lafayette), and P.A. 87-5 (Martinez) to be Included In a
future formal annexation to the District.
Motion unanimously approved on the following vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT:
Members:
None
5.
The quitclaim of a sewer easement, Job 4302, miscellaneous
parcel, Lafayette area was authorized and Resolution No. 87-032
was adopted.
Motion unanimously approved on the following vote:
AYES:
Members:
Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES:
Members:
None
ABSENT:
Members:
None
6.
The contract work for the Treatment Plant Drainage
Rehab I I Itatlon Phase I Project (DP 3622) was accepted and the
filing of the Notice of Completion authorized.
Motion unanimously approved on the following vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT: Members: None
7.
The Board was advised of the close out of the Watershed 44 West
Trunk Parallel Project (DP 4093) and the return of $30,850 to
the Sewer Construction Fund.
8.
Purchase of one Sony Work ProcessIng System from HibernIa Bank
was authorized and $3,350 was authorized from the Sewer
Construction Fund.
Mot Ion unanimously approved on the following vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT:
Members:
None
CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None
v.
ADMI NI STRATI VE
ADOPTION OF A RESOLUTION CONSOLIDATING THE DISTRICT ELECTIONS WITH
THE STATEWIDE GENERAL ELECTION
1 .
Following discussion, It was the consensus of the Board of Directors
that consol Idatlon of the District elections with the statewIde general
election would have the twofold advantage of Increasing voter turnout and
participation In District elections and reducing District election costs.
It was moved by Member Boneysteeleand seconded by Member Carlson,
that Resot ut Ion No. 87-033 be adopted, requ I ring that elect Ions of the
District Board Members be held on the same day as the statewide general
election, establishing procedural requirements consistent with said
statewide general election, and requesting approval by the Board of
02 '~:',,~19', :';87:
,; ',," , !' ,,'
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SupervIsors of Contra Costa County.
fol lowIng roll call vote:
MotIon unanImously approved on the
AYES:
Members:
Boneysteele, Carlson, Dalton, McNulty, Clausen
NOES:
ABSENT:
Members:
None
Members:
None
V I.
ENGINEERING
CONS I DER ADOPT I ON OF. NEGAT I VE DECLARAT ION AND CONS I DER APPROVAL OF
LOCAL IMPROVEMENT DISTRICT NO. 56
1 .
Mr. Roger J. Dolan, General Manager-ChIef EngIneer, called the
Board's attentIon to the actIon steps necessary to complete the formatIon
of the Loca I Improvement D I str I ct. Mr. Jay S. McCoy, Construct Ion
DIvIsIon Manager, summarIzed the 'project whIch consIsts of InstallatIon
of approxImately 3,500 I Ineal feet of 8-lnch sanitary sewer maIns wIthIn
the pr I vate roads known as La Casa V i a and Brod I a Way and I n paved
prIvate access easements. If approved, It Is antIcipated that the
project wIll be constructed durIng the comIng constructIon season.
PresIdent Clausen requested comments from members of the publ Ic.
HearIng none, he returned the matter to the Board for del Iberatlon.
It was moved by Member Carlson and seconded by Member Dalton, that
the NegatIve DeclaratIon for Local Improvement DIstrIct No. 56 be adopted
(ResolutIon No. 87-034) and that the Local Improvement DIstrIct No. 56
Project be approved (ResolutIon No. 87-035). MotIon unanImously approved
on the followIng roll call vote:
AYES: Members: Carlson, Dalton, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT: Members: None
2.
AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN ,AGREEMENT
WITH V I LLALOBOS& ASSOCI ATESAND AUTHORIZE $38,500 FROM THE SEWER
CONSTRUCTION FUND FOR DESIGN OF THE M-2 FORCE MAIN CATHODIC
PROTECTION SYSTEM, DISTRICT PROJECT 4015
Mr. Dolan, General Manager-Chief Engineer, revIewed the prel Imlnary
cost break down from the M-2 Force MaIn CathodIc ProtectIon Project. Mr.
Robert A. Baker, Deputy ChIef EngIneer, summarIzed the methodology and
approaches used In cathodic protectIon projects and theIr assocIated
costs.
It was moved by Member Dalton and seconded by Member Carlson, that
the General Manager-ChIef EngIneer be authorized to execute an agreement
wIth VI Ilalobos & AssocIates, and that $39,500 be authorIzed from the
Sewer ConstructIon Fund for design of DIstrIct Project No. 4015, M-2
Force MaIn Cathodic ProtectIon System. MotIon unanimously approved on
the followIng vote:
AYES: Members: Dalton, Carlson, Boneysteele, McNulty, Clausen
NOES: Members: None
ABSENT: Members: None
VII. COLLECTION SYSTEM
1 .
APPROVE ATTENDANCE OF JOHN LARSON, CSO ,DEPARTMENT MANAGER, AND DAVID
WILLIAMS, ENGINEERING DIVISION MANAGER, AT TRENCHLESS CONSTRUCTION
CONFERENCE IN LONDON, ENGLAND, ON APRIL 14-16, 1987
Mr. Dolan, General Manager-ChIef EngIneer, stated that thIs
conference Is related to the utll Izatlon of a new trenchless constructIon
technology here at the DIstrIct for underground pIpelIne rehabilItatIon
and rep I acement. There are numerous steep, I naccess I b I e areas and
02,
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easements on prIvate property that wIll requIre replacement or
rehab I I Itatlon. This new and InnovatIve technology, whIle beIng
cost-effective, would reduce constructIon Impacts on the people near the
constructIon.
In the dIscussion that followed, Mr. Larson Indicated that the
DistrIct has over 100 mIles of sewer that wIll need replacement In the
foreseeable future to prevent faIlures and to reduce the quantIty of
Inflow and InfiltratIon. The alternative technologies for pIpelIne
rep I acement cou I d save m I II Ions of do II ars I n construct Ion costs and
property damage claims. Potentially tens of mIllions of dollars can be
saved by reducing the quantIty of Inflow and InfIltratIon. There are two
major projects that cou I d take advantage of the technology were It
ava II ab I e now.
Members McNulty stated that whIle thIs technology Is worthwhIle It
Is premature at thIs point since Its uses and the equIpment wIll be
evolving over the coming years. Member McNulty suggested that rather
than traveling to England for thIs conference, that staff stir Interest
and sponsor a conference In the UnIted States.
FollowIng discussion, It was the consensus of Members Boneysteele,
Carlson, and Dalton that the benefIts to the DIstrict and Its ratepayors
would outweIgh the travel costs. Staff was requested to bring back tapes
and papers from the conference and to consider presentatIons for CASA and
other organIzations.
It was moved by Member Carlson and seconded by Member Dalton, that
attendance of John Larson, CSO Department Manager, and Dav I d WillI ams,
EngineerIng DIvision Manager, at the "No DIg 87" conference In London,
England, on AprIl 14-16, 1987 be approved and that the overrun of the CSO
and EngIneerIng Travel and Conferences budgets by $2,700 each be
approved. MotIon approved on the followIng roll call vote:
AYES: Member,s: Carlson, Dalton, Boneysteele
NOES: Members: McNulty, Clausen
ABSENT: Members: None
2.
AUTHOR I ZE THE EXPEND I TURE OF $126,000 FROM THE SEWER CONSTRUCT I ON
FUND FOR A SEWER MAl NTENANCE ' MANAGEMENT. SYSTEM, DATABASE, AND
HARDWARE; AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE
AGREEMENTS WITH CH2M/HILL AND SARAH JENKINS
Mr. Dolan, General Manager-Chief Engineer, IndIcated that the Board
was brIefed on thIs Item at the last Board MeetIng. Staff would be happy
to answer any questIons the Board mIght have.
PresIdent Clausen questioned the Increase over the costs lIsted In
the 1986-1987 CapItal Budget. Mr. John Larson, CSO Department Manager,
stated that a mInor Increase In cost was for equipment redundancy. The
major Increase In cost was the addItIon of the data base.
It was moved by Member Boneysteele and seconded by Member McNulty,
that the expendIture of $126,000 be authorIzed from the Sewer
Construction Fund for the ImplementatIon of a Sewer MaIntenance
Management System, Database, and Hardware; and that the Genera I
Manager-ChIef EngIneer be authorIzed to execute agreements wIth CH2M/HIII
and Sarah JenkIns. MotIon unanimously approved on the followIng roll
ca I I vote:
AYES:
Members:
Boneysteele, McNulty, Dalton, Carlson, Clausen
NOES:
Members:
None
ABSENT:
Members:
None
V III.
APPROVAL OF EXPENDITURES
1 .
EXPENDITURE LIST DATED FEBRUARY 19, 1987
Member McNulty, member of the Budget and FInance CommIttee, stated
that she and Member Dalton have reviewed the expendItures and found them
to be satIsfactory. 02, ":'19 ,87
. .
26
It was moved by Member McNulty and seconded by Member Dalton, that
the Expenditure LIst dated February 19,1987, Including Self Insurance
Warrant Nos. 100061-100072, RunnIng Expense Warrant Nos. 30663-30841, and
Sewer Construct Ion Warrant Nos. 4302-4327, be approved as recommended.
There being no objectIon, the motion was unanImously approved.
IX.
BUDGET AND FINANCE
1 .
RECEIVE JANUARY 1987 FINANCIAL STATEMENTS
Mr. Walter Funasakl, FInance OffIcer, summarIzed the results of
operat Ions and ma I ntenance for the month of January 1987, not I ng that
expenditures for the month were $1,568,000 compared to a budgeted amount
of $1,575,000 representIng a favorable varIance of $8,000 or .5 percent
of budget. Year-to-date expendItures were $630,000 less than budget for
a 5.5 percent favorable varIance. The DIstrIct's temporary Investments
were held In a Federal NatIonal Mortgage AssocIatIon note, collateral Ized
certIfIcates of deposIt, bankers' acceptances, and the Local Agency
Investment Fund (LAIF) account wIth Interest rates rangIng from 7.39
,percent to 5.69 percent. The latest rate at January 30, 1987, was 5.97
percent. The average yIeld for the LAIF account as of December 1986 was
7.44 percent.
Mr. Jay S. McCoy, ConstructIon DIvIsIon Manager, reported on the
Treatment Plant DraInage Project, the Furnace Control Room Project, the
Materials Control BuIldIng Project, and th~ Sprlngbrook Remodel Project.
At the conc Ius Ion of the reports, Pres I dent Clausen dec I ared that
the January 1987 FInancIal Statements were duly receIved.
X.
PERSONNEL
CONS IDER EMPLOYEE I NiTrATED RECLASSI F ICATION REQUEST AND APPROVE
RECOMMENDATION AS SUBMITTED BY RALPH ANDERSEN AND ASSOCIATES'
1 .
Mr. Dolan, General Manager-ChIef EngIneer, IndIcated that the Board
has been br I efed on th I s I ssue and that the Personne I Comm Ittee has
revIewed the reclassIfIcatIon request.
It was moved by Member Boneysteele and seconded by Member McNulty,
that the posItIon of SenIor EngIneer (Range S-82,) be deleted from the
CollectIon System Operatlo~s Department staffIng and that the posItIon of
FIeld OperatIons SuperIntendent (Range S-77) be added to the CollectIon
System Operat Ions Department; that James R. Coe be rec I ass I fled to the
posItIon of FIeld OperatIons SuperIntendent, Range S-77 ($3,456 to $4,186
per month); and that the posItIon descrIptIon for FIeld OperatIons
SuperIntendent be adopted. There beIng no objectIon, the motIon was
unanImously approved.
X I.
LEGAL/LITIGATION
DENY CLAIM FROM TRAVELERS INDEMNITY COMPANY CONCERNING PROPERTY AT 5
MADRONE PLACE, ORINDA
1 .
Mr. Do I an, Genera I Manager-Ch I ef Eng I neer, adv I sed that staff has
conducted a prel Imlnary InvestIgatIon and as a result recommends that
thIs claIm be denIed. NegotIatIons wIth the party In questIon wI II
cont I nue. I f no agreement can be reached, the matter w I II be brought
back to the Board.
It was moved by Member Carlson and seconded by Member Dalton, that
the claIm from Travelers IndemnIty Co. allegIng that the loss and damage
to Dr. James Vlncek's deck and staIrway at 5 Madrone Place, Orlnda, were
the resu I t of a broken sewer I I ne, be den led. Mot Ion approved on the
followIng roll call vote:
AYES: Members: Carlson, Dalton, McNulty, Clausen
NOES: Members: None
ABSENT: Members: None
ABSTA I N:
Members:
Boneysteele
02, f:J 9i8 7.
27
XII.
EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None
X" I.
REPORTS
1 .
GENERAL MANAGER-CHIEF ENGINEER
a. Mr. Dol an, Genera I Manager-Ch I ef Eng I neer, reported that the
District has been advised that IT may not be considering Central San as
the prIncipal optIon for their disposal, plans. Following discussion, a
meeting of the IT Board Committee was scheduled for Monday, March 9,
1987, at 3:30 p.m.
b. Scoplng session for the "A" LIne/Contra Costa Boulevard EIR will
be held at the Pleasant Hili Community Center at 1:30 p.m. and 7:30 p.m.
on Wednesday, February 25, 1987.
c. Mr. Pat Fisher, Central Contra Costa Sanitary DistrIct ChemIst,
has been elected the Bay Area Lab Person of the Year by the CWPCA for his
qua I I ty assu rance work. Pres I dent Clausen requested that Mr. Do I an
extend the Board's congratulatIons to Mr. FIsher.
d. Mr. Dolan advIsed that the Treatment Plant Master Plan position
paper I s undergo I ng f I na I rev I ew of the scope of work and w III be
presented to the Board In the near future.
e. Mr. Dolan announced that a letter has been receIved from BIrd
Machinery Corporation protesting their dlsqual Iflcatlon for the
DIstrict's Dewatering Project. They have requested a meetIng wIth staff
and dependIng on the outcome of that meetIng they may wIsh to address the
Board.
.. '
f. Mr. Do I an adv I sed that staff, with the ass I stance of I ega I
counsel, Is currently InvestIgatIng the benefIts that may be avaIlable to
the Board of DIrectors. A report wIll be provIded to the Board when the
revIew Is completed.
g. The D I str I ct I s current I y advert I sIng for the Treatment P I ant
Wet Weather Hydraul Ics Improvement Project. The estimated cost Is
$1,850,000.
h. Mr. Dolan announced that at the next Board Meeting a positIon
paper wIll be presented for the Board's consideratIon concerning
Implementation of a senIor cItizen dIscount. by Orlnda-Moraga DIsposal
Service. A senior citizen discount was requested by the City of Orlnda
during the last rate setting for Orlnda-Moraga Disposal Service.
I. Mr. Dolan announced that as part of the 5A wrap-up, letters of
appreciation and coffee mugs were distrIbuted to the people who helped
wIth the resolutIon of that project. The Board, of course, played the
most Important role. We hope that the cups serve as a remInder of the
happy outcome of that very Involved project.
2.
COUNSEL FOR THE DISTRICT
None
3.
SECRETARY OF THE DISTRICT
Ms. Joyce McMI Ilan, Secretary of the DIstrict, advIsed that the
disclosure forms must be submItted by February 28, 1987, In accordance
wIth the DIstrIct's Confl Ict of Interest Code.
4.
BOARD MEMBERS
a. Member Carlson dIstributed the discussIon summary-of the
February 6, 1987 CapItal Projects CommIttee meetIng at whIch the proposed
capital budgeting process and schedule were dIscussed.
02,
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Mr. Robert A. Baker, Deputy Ch I ef Eng I neer, Introduced Mr. James
Kelly and Mr. Jarred Miyamoto-Mills, who wIth the assistance of
accounting and legal staff, have developed the proposed capital budgeting
system and revamp I ng of the D I str I ct' s rates and charges. Mr. Baker
"described the present capital planning system and the proposed capItal
budgeting system. Mr. Baker stated that some advantages of the proposed
system would Include provIding the Board with a bIg picture overview,
Increased staff accountability, reduced position paper load, and
Increased flexlbll Ity. Potential disadvantages would Include an overall
I ncrease I n staff tIme requ I rements and less deta" on the I nd I v I dua I
projects. Mr. Baker Identified some methods for compensating for these
disadvantages. '
Member Carlson, ChaIr of the Capital Projects CommIttee, stated that
the CommIttee endorses the proposed capItal budgetIng process and would
recommend that the Board consIder the proposal.
A dIscussIon followed relative to the proposed authority limIts and
the Increased burden on staff at least durIng the fIrst years of
ImplementatIon. There was a Board consensus of support for the proposed
capItal budgeting approach presented. Staff wi II proceed with
formulation of the Capital Budget for the Board's consideratIon.
b. Member Dalton reported on the Solid Waste Commission and
Hazardous Materials CommIssIon meetings held on February 18, 1987.
XIV.
ANNOUNCEMENTS
None
xv.
CLOSED SESSION
1 .
REAL PROPERTY NEGOTIATIONS
The closed session Is being held with respect to real property
negotiations pursuant to Government Code Section 54956.8. The real
property which the negotiations may concern Is Orlnda Crossroads Pump
Stat Ion easement. The D I str I ct' s negot I ators may negot I ate with the
Clark Wallace Orlnda Theater NegotIating Team. '
At 9:30 p.m., President Clausen declared the closed session to
discuss rea I property negot lat Ions pursuant to Government Code Sect Ion
54956.8. Because of a potential confl Ict of Interest, Member McNulty did
not participate and was not present for the closed session. At 10:04
p.m., President Clausen concluded the closed session and reconvened the
meeting Into open session.
XVI.
ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION
None
XVII.
ADJOURNMENT
, There being no further business to come before the Board, President
Clausen adjourned the meeting at the hour of 10:04 p.m.
~resl nt of the Board of Directors,
Ce al Contra Costa Sanitary District,
County of Contra Costa, State of Car Ifornla
COUNTERSIGNED:
u t,
ary of the Central Contra
ta Sanitary DIstrict, County
of Contra Costa, State of Cal Ifornla
02
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