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HomeMy WebLinkAboutBOARD MINUTES 09-01-88 146 MINUTES OF THE REGULAR BOARD MEETING OF THE 'DI STRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON SEPTEMBER 1,1988 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on September 1,1988. President Rainey called the meeting to order and requested that the Secretary call roll. 1. RQL CALL PRESENT: Members: Boneysteele, Dalton, Clausen, Carlson, Rainey ,ABSENT: Members: None II. PUBLIC COMMENTS Mr. Ken Little addressed'the Board, stating that his office is located at the intersection of South Main and the interchange where the District will be doing a sewer project. Mr. Little indicated that he received a notice from Central San concerni ng the proj ect. The notice was well done and informative. President Rainey thanked Mr. L ittl e for his comments. III. HEARINGS 1. CONDUCT A PUBLIC HEARING ON THE FORFEIlURE OF SILVA AND SILVA UNDERGRŒJND'S CONTRACTOR CASH DEPOSIT Mr. ,Roger J. Dol an, General Manager-Chief Engineer, indicated that this hearing was scheduled to consider the forfeiture of Silva and Silva Underground's $1,000 contractor cash deposit for violation of the terms of their permit. The required notification was sent to Silva and Silva Underground. Staff is not aware of any intent on the part of Sil va and Silva UndergrQund to contest this action. President Rainey opened the hearing at the hour of 3 :01 p.m. and there being no appearances or correspondence either in' favor of or in opposition to the proposed forfeiture, the hearing was closed. It was moved by Member Clausen and seconded by Member Carlson, that the Board finds that the contractor has committed permit violations and that forfeiture of Silva and Silva Underground's $1,000 cash deposit is ordered and the Secretary of the District is directed to notify Sil va and Silva Underground of said forfeiture. There being no objection, the motion was unanimously approved. The Board suggested that other means, such as the bankruptcy process, contractor's bond, and third party damage insurance claims, be explored in an effort to recover the full extent of the District's costs in this matter. Mr. Dolan indicated that staff would explore all practicable options. 2. CONDUCT A PUBLIC HEARING ON THE FORFEIlURE OF A PORTION OF ALL STAR ROOTER AND PLUMBING'S CONTRACTOR CASH DEPOSIT' Mr. Dolan, ,General Manager-Chief Engineer, indicated that this hearing was scheduled to consider the forfeiture of a portion of All Star Rooter and Plumbing's $1,000 contractor cash deposit for violation of the terms of thei r permit. The requi red notification was sent to All Star Rooter and Plumbing. Staff is not aware of any intent on the part of All Star Rooter and Plumbing to contest this action. President Rainey opened the hearing at the hour of 3:05 p.m. and there being no appearances or correspondence either in fävor of or in opposition to the proposed forfeiture, the hearing was closed. :" , () 9 ~:d'" '0 '~l :;~:, 8 8 147 It was moved by Member Dalton and seconded by Member Carlson, that the Board finds that the contractor has committed permit violations and that forfeiture of $225.22 from All Star Rooter and Pl umbing' s $1,000 cash deposit is ordered' and the Secretary of the District is directed to notify All Star Rooter and Plumbing of the proposed deduction of $225.22 from thei r contractor' 5 cash deposit. There bei ng no obj ecti on, the motion was unanimously approved. IV. BIDS AND AWARDS 1. AUlHORIZE AWARD OF CONTRACT TO SILVA'S PIPELINE, INC. FOR DISTRICT PRQJ ECT 3885 - STORM DAMAGE REPAIRS, V ISTA DEL DIABLO Mr. Dolan, General Manager-Chief Engineer, stated that bids were received for the Storm Damage Repair Project at Vista Del Diablo in Martinez. The low bidder was Silva's Pipelines, Inc. at $48,230. The engi neer' 5 estimate for the proj ect was $55,020. Staff recommends award of the construction contract to Silva's Pipeline, Inc. In response to questions from the Board, Mr. Dol an stated that Silva's Pipeline, Inc. is in no way associated with Silva and Silva Unde rground. It was moved by Member Dal ton and award of the construction contract for Del Diablo Sewer Repl acement Project, Inc., the lowest responsibl e bidder. motion was unanimously approved. seconded by Member Carlson, that District Project No. 3885, Vista be awarded to Silva's Pipeline, There 'being no objection, the v~ 'CONSENT CALENDAR' It was moved by Member Carlson and seconded by Member Dalton, that the Consent Cal endar, con~isting of three items, be' approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 88-118 accepting an easement at no cost to the District from ALHAMBRA EQUITY FUND LIMITED, Martinez area (Job 4508 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Carl son, Dalton, Boneysteele, Clausen, Rainey NOES: Members: None AB SENT: Members: None 2. Authorization was given for P.A. 88-16 (Danville) included in a future formal annexation to the District. to be Motion unanimously approved on the following vote: AYES: Members: Carl son, Da 1 ton, Boney steel e, Cl ausen, Rainey NOES: Members: None ABSENT: Members: None 3. Authority was del egated to the General Manager-Chief Engi neer or his designated representative to accept the design of sheeting, shoring, and bracing systems submitted by construction contractors on District projects. Motion unanimously approved on the following vote: AYES: Members: Carl son, Da 1 ton, Boneysteele, Cl ausen, Rainey NOES: Members: None ABSENT: Members: None ~"~' ':,,">, 09~~' O,;l~, !:' ",,' '~ ~ 'r ;:' 88 148 CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ADMINISTRATIVE RECEIV E THE DEFERRED COMPENSATION PLAN ADV ISORY COMMITTEE ANNUAL REPORT 1. Mr. Dol an, General Manager-Chief Engineer, presented the Deferred Compensation Plan Advisory Committee Annual Report and indicated that staff would be happy to answer any questions from Board Members. Following a brief discussion, President Rainey stated that the Annual Report of the Deferred Compensation Pl an Adv isory Committee for 1987-1988 was duly received. VII. ENG I NEERI NG 1. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH JAMES M. MONTGOMERY, CONSULTING' ENGINEERS~ ,INC. FOR THE PREPARATION OF ,AN' AUTOMATED MAPPING!COMPUTE~AIDED DRAFTING SYSTEM SPECIFICATION, DP 20058 Mr. Dolan, General Manager-Chief Engineer, indicated that a presentation on the Automated Mapping/Computer-Aided Drafting System was presented at the last Board meeting. Staff would be happy to answer any questions. It was moved by Member Carlson and seconded by Member Clausen, that the General Manager-Chief Engineer be authorized to execute the agreement with' James M. Montgomery, Consul ti ng Engi neers, Inc. for the Automated Mapping/Computer-Aided Drafting System Specification, DP 20058. There being no objection, the motion was unanimously approved. 2. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH THE JOINT VENlURE OF JMMlCDM TO DEVELOP A SOLIDS HANDLING' FACILITIES PLAN ' Mr. Dolan, General Manager-Chief Engineer, stated that the Board has received a great deal of detail on solids handling problems in California largely through CASA. The Solids Handling Facilities Plan will look at back-up or supplemental process alternatives to the incineration system as well as ways to maximize the effectiveness of the incineration system to meet regul atory requi rements. Board discussion followed concerning the technical expertise that went into the development of the current incineration system and the advantages of this system to the District and to the public. The need to develop alternative methods for sol id handl ings in the event the incinerators are down was discussed. It was moved by Member Dalton and seconded by Member Clausen, that the General Manager-Chief Engineer be authorized to execute an agreement in the amount of $275,000 with the joint venture of JMMlCDM to develop a Sol ids Handl ing Facilities Pl an. There being no obj ection, the motion was unanimously approved. VIII. TREA TMENT PL ANT 1. COMMENDATION FOR THE 1988 OPERATIONS AND MAINTENANCE EXCELLENCE AWARD' FROM THE UNITED STATES' ENV IRONMENTAL PROTECTION AGENCY REGION 9 President Rainey stated that at the CASA meeting two weeks ago, she was honored to receive an award from the Environmental Protection Agency (EPA) for excellence in operations and maintenance. President Rainey indicated that although she had the pleasure of receiving the award, the credit goes to the Plant Operations Department operations and maintenance 'staff. President Rainey presented the commemorative plaque to Charles W. Batts, Plant Operations Department Manager, for display in the Plant Operati ons Department and commended staff for the exce 11 ence of thei r efforts. ' "~.¡: '<.,,:" ',"": ç . ; ,',' Ó9; O~l' 88 149 Mr. Batts thanked the Board for their support and all the employees of the District who hel ped the Pl ant Operations Department get th is award. IX. APPRO¡ AL OF EXPENDIlURES 1. EXPENDITURE LIST DATED SEPTEMBER 1,1988 Member Dalton, member of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Boneysteele, that the Expend i tu're List dated September 1,1988, including Self-Insurance Check Nos. 100301-100303, Running Expense Check Nos. 41338-41408, and Sewer Construction Check Nos. 6172-6189, be approved as recommended. There being no objection, the motion was unanimously approved. X. LEGAL/ LITIGATION 1. DENY ClAIM FROM RœERT BUCHMAN CONCERNING DAMAGE TO HIS AUTOMOBILE It was moved by Member Dalton and seconded by Member Carlson, that the claim from ,Robert Buchman for $609.34 in losses allegedly caused by the District's facilities be denied and referred to staff for further action if necessary. There being no objection, the motion was unanimously approved. XI. CORRESPONDENCE 1. NOTE FOR THE RECORD THE LEmR FROM MR. STUART W. ROSS, Or'/NER OF SPACE SAV ER, CONCERNING THE PLEASANT HILL BAY SHORE DISPOSAL REFUSE COLLECTION RATE INCREASE , , Mr. Walter N. Funasaki, Finance Officer, provided a history of the Pleasant Hill Bay Shore Disposal rates. Mr. Funasaki reported that the commercial bin rates referenced in Mr. Ross' letter were held static during the previous two rate--setting periods. Following discussion, the letter from Mr. Stuart W. Ross, owner of Space Saver, concerning the Pleasant Hill Bay Shore'Disposal refuse collection rate increase was noted for the record. The Secretary of the District will advise Mr. Stuart of the Board's action. XII. EMERGENCY SIlUATIONS REQUIRING BOARD ACTION None XIII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dol an, General Manage.-Chief Engineer, stated that in the questionnaire that went to the Board Members during the past year, Board evaluation of a number of areas was requested. One of those was project management. Board Member Cl ausen indicated he w,as not aware of the District procedures in that area. For that reason, staff has prepared a report on project management for the Board. Mr. Dolan introduced Mr. David Williams, Engineering Division Manager, who described project management at Central Contra Costa Sanitary District incl uding the stages, staffing, initiation, project management itself, and project management training. Mr. Williams reported that the stages of project management include master planning, facilities planning, predesign and design, and construction. During the Capital Improvement Budget preparation each year, a determination is made as to the bal ance between the use of inhouse staff and the use of consultants. Mr. Williams reviewed the consultant selection and negotiation process. A project is initiated by means of a Capital Improvement Budget allocation request. Mr. Williams described the request form, the information included, monitoring of authority limits, and the monthly reporting process. A Project Management Procedure Manual , " O~:9,,' 0 1 88 ,; , ;;"", ,,<, .. ," 150 has been developed. The manual incl udes sections on 'administrative procedures, safety procedures, bidding procedures, quality control, schedul e control, and f inanci al control, among others. Mr. Willi ams reviewed the project manager's duties, areas of responsibility, and activ ities. The District uses both outside seminars and the District's Assistant Engineer Development Program for project management training. The Assi stant Engi neer Development Program is a two-year program which begins with orientation and continues with gradually increasing responsiblity. The Board presentation. thanked Mr. Will iams for his very informative b. The issue' of the opportunity for. public comments raised by Member Carl son at the 1 ast Board meeti ng was discussed. Support was expressed for relaxing the current procedures to allow public comments at the discretion of the President. The Board also expressed ;.nterest in using a card system whereby members of the public wishing to address the Board woul d compl ete a card and submit it to the Secretary or the President to be recognized. Mr. Dol an indicated that a position paper and resolution incorporating the suggestions made by the Board would be presented at a future Board meeting for consideration. c. Mr. Dol an, General Manager-Chief Engineer, reported that on August 31, 1988, Acme Fill advised Valley Waste Management by telephone that there will be a 50 percent reduction in the amount of waste accepted at Acme Fill from V a'll ey Waste Management. No effective date has been given at.this time. Mr. Jim pezzaglia, attorney representing Acme Fill Corporation, stated that Acme has received the most recent topographical studies of capacity. The engineer's estimate is very short in terms of time remaining, approximately two months. Acme officers discussed the matter and indicated they may wish to recommend rationing. For that reason, the users were notified. All franchise collectors would be affected in exactly the same way. All collectors have been asked to make efforts to find alternative diposal locations. The engineers' estimates differ as to capacity remaining. Acme is going on the worst case estimate. Mr. Pezzaglia stressed the need for an approved County Solid Waste Management Plan (CoSWMP). The transfer station facilities permit cannot be secured without .an approved CoSWMP. Th is applies as well to any. solid waste facilities permit that. comes before the Solid Waste Management Board. Contra Costa County is one of four counties without an approved CoSWMP. . Mr. Dolan reported that a meeting was held on August 27, 1988, between representatives of Solano County, Potrero Hills and Richmond Sanitary Service owners, and representatives of the Contra Costa Board of Supervisors and the Mayors Conference. Mr. Paul Morsen, Deputy General Manager, attended. Mr. Morsen reported that Sol ano County. seemed very interested in doing business with Contra Costa County. $250,000 would be required to tie up the 95,000 tons per year allocatton. during the negotiation period. .. Mr. Dolan requested a Board committee to meet with staff on solid waste issues. President Rainey appointed Board Members Clausen and Rainey. Mr. Dol an reported that Board Members Cl ausen and Rainey and staff have met 'indiv idually with Superv isors Schroder, Powers, Fahden, and Torlakson concerning a public landfill. A meeting has .been scheduled with Supervisor McPeak in September. Mr. Phil Batchelor, County Administrator, has indicated that he has the subject of a Contra Costa County public landfill on an upcoming Board of Supervisors' agenda. Mr. Dolan stated that staff is working on the District transfer station alternative. A position paper will be developed for presentation at the September 15, 1988 or October 6, 1988 Board meeting. d. Mr. Dolan invited Board Members to attend the District Safety Picnic scheduled for Saturday, September 10,1988, at Baldwin Park. '".'.." 0'9 ,y".. ,(' . .~.. 0'1 88 151 e. Mr. Dolan announced that staff is investigating the Cal ifornia Risk Management Authority JPA insurance pool. A report will be provided to the Board at a future Board meeting. 2. COUNSEL FOR THE DISTRICT Mr. Kent AJm, Associate Counsel for the District, provided an update on the reply from the Attorney General concerning Government Code Section 1090 as it relates to negotiation of executive management contracts. Mr. Ted Prim, Deputy Attorney General, who raised the issue at the Spring meeti ng of the City Attorneys Department of the League of Cal iforni a Cities, has now taken a somewhat less stringent position than was originally reported. Mr. Prim now states that a clear process may be established where employees can negotiate as individuals and not in their official capacities. Mr. Alm stated that this is an area that should be watched closely. No resolution is required at this time but Board and staff should be aware of the issue during the next negotiations. 3. SECRETARY OF THE DISTRICT Ms. Joyce E. McMill an, Secretary of the District, introduced Ms. Jul ie Lopez, Administrative Aide in the Office of the Secretary of the District. Ms. McMillan announced that she will be unable to attend the September 15,1988, Board meeting. Ms. Lopez will attend in her place. 4. BOARD MEMBERS Member Dalton reported that there has been no County Sol id Waste Commission meeting since the last Board meeting. Member Clausen indicated there was nothing new to report with regard to the Solid Waste JPA Feasibility Study Committee. Member Boneysteel e reported that the Regional Recycling Adv isory Committee will meet on September 20, 1988. Member Boneysteele reviewed the agenda for the meeting and announced that Mr. Jim Campbell will demonstrate his silent shredder before the start of the meeting. XIV. ANNOJ NCEMENTS President Rainey announced that the American Cancer Society Third Annual Bocce Battle will be held September 18, 1988, at Buchanan Park in Pittsburg. Anyone interested in. participating should notify the Secretary of the District. XV. QOSED SESSION None xv I. ACTIONS RESULTING FROM DISCUSSIONS IN ClOSED SESSION None XV II. ADJ aJRNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 4:58 p.m. to reconvene at 3 :00 p.m. on September 8, 1988, for a Board workshop on the Treatment Plant hydraulic flow. COU NTERSIGNED: 'I' r / i) , 1" " I"~( '{(. (> .ilJrfJ.c,..'L>_..- s~cr~tary of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 09:~: 0..1., 88 ;' . .' . :