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Home My WebLink AboutBOARD MINUTES 08-25-88 139 MINUTES OF THE ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA 'COSTA SANITARY DISTRICT HELD ON AUGUST 25,1988 The District Board of the Central Contra Costa Sanitary District convened in an adjourned regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on August 25,1988. President Rainey called the meeting to order and requested that the Secretary call roll. 1. RQ L CAL L PRESENT: ABSENT: Members: Boneysteele, Dalton, Carlson, Clausen, Rainey Members: None II. PUBLIC COMMENTS None III. APPRO! AL OF MINUTES 1. 2. MINUTES OF J UL Y 21, 1988 MINUTES OF JULY 28,1988 3. 4. MINUTES OF AUGUST 4,1988 MINUTES OF AUGUST 11,1988 It was moved by Member Boneysteel e and seconded by Member Dal ton, that the minutes of July 28, 1988, August 4, 1988, and August 11, 1988, be approved as presented and that the minutes' of July 21, 1988, be approved with the following amendment: Under Item IX., REPORTS, 4a.. the last sentence in the first paragraph was amended to read: "The questionnaire will be placed on the August 4, 1988 agenda for consideration." There being no objection, the motion was unanimously approved. IV. BIDS AND AWARDS 1. AUTHORIZE fJilARD OF A PURCHASE ORDER TO ETEX, INC. TO FURNISH lWO ,ELECTRIC MOTOR OPERATORS FOR DISTRICT PR'QJECT NO. 20070, INFLUENT GATE OPERATORS' , Mr. Roger J. Dol an, General three bids were received for the responsibl e bidder was ETEX, Inc. lowest bi dder. , It was moved by Member Carlson and seconded by Member Clausen, that award of a purchase order to furni sh two el ectric motor operators for District Project No. 20070, Influent Gate Operators, be authorized to ETEX, Inc., the lowest responsible bidder for $11,537.96. There being no objection, the motion was unanimously approved. Manager-Chief Engineer, stated that influent gate operators. The lowest Staff woul d recommend award to the V. CONSENT CALENDAR It was moved by Member Clausen and seconded by Member Dalton, that the Consent Calendar, consisting of eight items, be approved as recommended, resolutions adopted as appropriate, and recordings duly author iz ed. Resolution No. 88-109 accepting an easement at no cost to the District from BLACKHAWK CORPORATION, Danville area (Job 4517 - Parcels 1 and 2) was adopted and recording authorized. Motion approved on the following vote: 1. ".0'8 "".2,5 ;~:S~.8 ~:."', i": " ", ' ~' ;: . ,', 140 AYES: Members: Cl ausen, Da 1 ton, Boneysteel e, Ra i ney NOES: Members: None ABSENT: Members: None ABSTAIN: Members: Carlson It was noted for the record that Member Carl son abstained from voting on Item 1 because of a potential conflict of interest. 2. Resolution No. 88-110 accepting an easement at no cost to the District from D. G. MILLER, et ux, Pleasant Hill area (Job 4521 - Parcel 1) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Rainey NOES: Members: None ABSENT: Members: None 3. Resol ution No. 88-111 accepting an easement at no cost to the District from J. F.' TONEY, et ux, Pleasant Hill area (Job 4521- Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Rainey NOES: Members: None ABSENT: Members: None 4. Resol ution No. 88-112 accepti ng an easement at no cost to the District from FIRST WALNUT CREEK MUTUAL, Rossmoor area (Job 1001 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Rainey NOES: Members: None ABSENT: Members: None 5. Resol uti on No. .88-113 accepti ng an easement at no cost to the District from U.D.C., UNIVERSAL DEVELOPMENT, Rossmoor area. (Job 4520 - Parcel 1) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Ra i ney NOES: Members: None ABSENT: Members: None 6. Resol ution No. 88-114 accepting an easement at no cost to the District from U.D.C., UNIVERSAL DEVELOPMENT, Rossmoor area (Job 4541 - Parcel 1) was adopted and recording authorized. Motion unanimously approved on the follow ing vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Rainey NOES: Members: None AB SENT: Members: None 7. Resol ution No. 88-115 accepti ng an easement at no cost to the District from U.D.C., UNIVERSAL DEVELOPMENT, Rossmoor area (Job 4:541 - Parcel 2) was adopted .and recording authorized. ;'"i~88 ¿~8 .~ê5 141 Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boney steel e, Carl son, Rainey NOES: Members: None ABSENT: Members: None 8. Resolution No. 88-116 accepting an easement at no cost to the District from U.D.C., UNIVERSAL DEVELOPMENT, Rossmoor area (Job 4541 - Parcel 3) was adopted and recording authorized. Motion unanimously approved on the following vote: , AYES: Members: Cl ausen, Da 1 ton, Boneysteel e, Carl son, Rainey NOES: Members: None ABSENT: Members: None Member Boneysteele requested a staff report at a future Board meeting on the status of acceptance of sewers in Rossmoor. Mr. Dolan indicated that staff would be happy to provide such a report. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None VI. ENGINEERING 1. AUTHORIZE THE GENERAL MANAGER-CHIEF Et-GINEER TO EXECUTE AN AGREEMENT WITH ruE JOINT VENlURE JMWCDM TO DEVELOP A WET WEA1HER PERMITTING PROORAM FOR THE TREATMENT PLANT' . Mr. Dol an, General Manager-Ch ief Engi neer, stated that the potenti al advantages of discharging directly to the creek from the holding ponds during infrequent peak wet weather conditions were discussed at a previous Board meeting. Staff would recommend that the Board authorize development of a Wet Weather Discharge Program for the Treatment Plant. Following discussion,' it was moved by Member Carlson and seconded by Member Dalton, that the General Manager-Chief Engineer be authorized to execute an agreement in the amount of $110,100' with the joint venture of JMWCDM for development of the Wet Weather Di scharge Program. There being no objection, the motion was unanimously approved. VII. APPROv'AL OF EXPENDIlURES 1. EXPENDITURE LIST DATED AUGUST 25, 1988 Member Dal ton, member of the Budget and Finance Committee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. It was moved by Member Dalton and seconded by Member Boney steel e, that the Expenditure List dated August 25,1988, including Self-Insurance Check Nos. 100294-100300, Runni ng Expense Check Nos. 40916-41337, and Sewer Construct1-on Check Nos. 6080-6171, be approved as recommended. There being no objection, the motion was unanimously approved. VIII. BUDGET AND FINANCE 1. RECE IV E J UL Y 1988 F I NANCI AL STATEMENTS Mr. Walter N. Funasaki, Finance Officer, reviewed the results of Operations and Maintenances expenses for the month of July 1988, the first month of the 1988-1989 fiscal year. Actual expenses were $253,000 1 ess than budget, representi ng a 13.5 percent favorabl e variance. The District's temporary investments were held in collateralized certificates of deposit, bankers acceptances, and the District's Local Agency Investment Fund (LAIF) account with interest rates ranging from 8.1 percent to 6.5 percent. The latest interest rate at July 31, 1988, was .,.:<08' ;~.25~ ~.,88 . . '. :;:;; , .'" :::: '., 142 8.1 percent. percent. The LAIF account yield through July 31, 1988, was 8.1 Mr. Funasaki reported that the County Treasurer's Office has been advised of the Board's decision regarding the change in investment instruments and provided with a copy of the revised iiwestment policy. Beginning in August, maturities will be invested in government securities. President Rainey declared that the July 1988 Financial Statements were duly received. Member Cl ausen reported that Westcon, the contractor for the San Ramon Valley Interceptor Project, is now in the process of repairing all cross streets. 2. ESTABLISH LIMITATIONS ON SEWER SERVICE CHARGE REFUNDS Mr. Dol an, General Manager-Chief Engineer, stated that infrequently citizens are served by a septic tank and yet are paying a sewer service charge. In trying to determine what is fair and reasonable when dealing with these cases, staff has worked with legal coUnsel. A proposed policy for refunding overpayments has been set forth in the position paper and is presented for the Board's consideration. A discussion followed concerning possible circumstances of disputed overpayments and the alternative of offering a credit on the connection fee instead of a refund. Following the discussion, it was moved by Member Carlson and seconded by Member Clausen, that a limit be establ ished of. four years from the date a sewer service charge was'due for the determination of a refund amount and that a policy be established that interest on the overpayment will only be paid when the overpayment is solely due to District error. There being no objection, the motion was unanimously approved. IX. SQID WASTE 1. CONSIDER ADOPTION OF A RESQUTION APPRCN ING A. MEMORANDUM, OF UNDERSTANDING (MOO) DEALING WITH SQID WASTE EXPORT ISSUES AND APPOINTING AN ELECTED OFFICIAL AS A REPRESENTATIV E TO THE MOU POLICY BOARD . Mr. Dol an, General Manager-Chief Engineer, stated that this matter appeared on a previous agenda as correspondence from the Public Mangers Association. At that time, President Rainey indicated that Member Clausen would be the preferred representative because of his involvement with the Solid Waste JPA Feasibility Study Committee. Staff indicated that the matter woul d be brought back for formal Board action. Staff would recommend that the District cooperate by participating in the MOU. In response to a question from Member Carl son, Mr. Dol an stated that there was no cost di rectly associ ated with executi ng the MOU. However, staff woul d partici pate on the technical committee of agency staff. Staff costs and potential out-of-pocket costs could be required depending on the actions of the group. Our Board woul d have control over our costs. It was moved by Member Dalton and seconded by Member Clausen, that Resolution No. 88-117 be adopted authorizing the President of the District Board of Directors to execute the Memorandum of Understanding deal ing with sol id waste export issues and that Member Clausen, be appoi nted as representative to the MOU policy board. There bel ng no objection, the motion was unanimously approved. Member Cl ausen suggested that the MOU group be adv ised that the President of the Board of Director will serve as an alternate in the event the selected representative is unable to attend a meeting. The Board concurred. x. LEGAL! LITIGATION L DENY CLAIM FROM PACIFIC BELL CONCERNING DAMAGE TO CONDUITS AT SAN RAMON V ALLEY INTERCEPTOR PHASE "A" PRill ECT >: "'98 '..'ð5 88 r. '~'..:.'. ::, ..,' " '~..,~.. ,.". ,. 0.. 143 It was moved by Member Carlson and seconded by Member Dalton, that the claim from Pacific Bell for alleged damage resulting from the San Ramon Valley Interceptor Phase "A" Project be denied and referred to Westcon for resolution. There being no objection, the motion was unanimously approved. XI. EMERGENCY SITUATIONS REQUIRING BOARD ACTION ~:~~ =~~ .~'L == .,==-~. ' None , , , '. ,.'" ,.",., ~ , :=X¡L~PORTS ==» ,;-==~== .L ,= ~=== 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, introduced Mr. David Will iams, Engineering Division Manager. Mr. Williams briefed the Board on the scope and magnitude of the mapping and drafting activities at the District. Approximately a year ago, funds were authorized for an Automated Mapping/Computer-Aided Design (AM/CAD) System Feasibility Study. That study has been completed. Mr. Williams introduced Mr. Tad Pilecki, Associate Engineer, who reviewed the results of the feasibility study, highlighted the operation of an AM/CAD system, and summarized the benef its, costs, and proposed phased impl ementation of an AM/CAD system at the District. Board discussion followed concerning scanning, digitizing, base maps, data conversion, and brands of computers. A position paper on the AM/CAD system will be presented at the next Board meeti ng. b. Mr. Dol an, General Manager-Chief Engineer, reported that this spring the Board authorized funds for the Overflow Protection Program. Ms. Joye Kurasaki, Associ ate Engi neer, recently transferred to CSO and has begun working on this program. The outline of the program has been prepared. Legal issues and code implications are now being considered. Staff plans to implement a pilot program early in 1989. . . c. Mr. Dol an stated, that as the Board is aware, Al ameda County commissioned Price Waterhouse to investigate the intercompany charges of Waste Management1- Inc. ",Mr.A/alter Fu.nasaki~,fj.nance Officer.."has w.or.ked w lth Price Waterhouse, Contra Costa" County franchisers, and the Al ameda County Solid Waste Authority on the scope of this work. The cost to the District will be approximately $6,000 to $6,500. The work should be compl eted by November 1988. Staff is considering a suppl emental change 1 n scope to eval uate the val ue received by customers for the work covered by these charges. If the Board concurs and the cost is reasonable, Mr. Funasak1 will proceed with the change in scope. The Board agreed that the detenmination of the value to 'the customer is important and suggested that staff approach the other jurisdictions about joining in this portion of the work. Mr. Funasaki stated that he would pursue the suggestion. d. Mr. Dol an, General Manager-Ch ief Engineer, stated that at the recent Board workshop, he indicated that Acme had planned to get permits for the interim transfer station by July 24, 1988. Since that meeting, Mr. Jim Pezzaglia called to advise that the date was now the end of August. Mr. Pezzaglia was concerned that by using the July 24,1988 date somehow the staff was indicating a bias against Acme. The July 24,1988 date was used to point out the scheduling probl ems and difficul ty District staff anticipates that Acme will experience in meeting the January 1989 Acme Fi 11 closure date. District staff has been working on a position paper that would outline a transfer station that could be designed and constructed on the Di strict proper,ty purchas~f,rooL,f?eter KJaw tt Company., ,Requests ,.for, proposals have been sent to several ,consulting firms and an agreement should be ready for the Board',s approval at the second meeting in September or tbß first rñeeti~ .In,,.October. '" We understand. the, Board~s preference not to develop a redundant, trán5fèr stati on. If Acme can get their transfer station approved and there is assurance that there will be adequate rate regulation of the transfer station, there would be no need for the District to proceed. This could be considered a back-up option. Mr. Dol an reported that meetings have been schedul ed for Board Members Rainey and Clausen to meet with members of the Board, of Supervisors concerning the public landfill proposal. is "15 88 '"",,: ,~'" ;'.'., ~ ,.',..', ",.' ': -:.' .;J,J; :""".~ r.......,"" '" 144 At a previous Board meeting, the Board requested information concerning househol d "hazardous waste. Mr. Dol an introduced Mr. Bart B"randenburg, Associate Engineer, the District's representatives on the Hazardous Waste Commission. Mr. Brandenburg reported that preparation of a Hazardous Waste Plan for Contra Costa County is in the final planning stage. Househol d hazardous waste programs are discussed in general in the pl an but littl e detail is prov ided. The County Heal th Serv ices Department is the administrative agency. Mr. Brandenburg reviewed prev ious and current efforts by the County in the areas of househol d hazardous waste collection and education. Three general areas in east, central, and west county have been identified for potential household hazardous waste collection facilities. Household hazardous waste collection faci lities are being requi red of Acme through the transfer station permitting process. Mr. Dol an stated that at this point staff would recommend that responsibility for household hazardous waste be left with the Hazardous Materials Commission. The Board voiced no objection. e. Mr. Dolan reported that many people at the recent CASA meeting expressed their extreme disappointment that Member Carlson was stepping off the CASA Executive Board. Many kind thoughts were conveyed along with the hope that someday when his business commitments would permit it, he might once again become active with CASA. Mr. Dolan announced that Mr. Robert Baker, Deputy Chief Engineer presented a paper at CASA on the sl udge d i sposa 1 problems faci ng the District. The District is currently considering alternatives and supplementary processes to ensure that one furnace is always in operation or some other alternative is available. At the next Board meeting, a position paper initiating such a study will be presented. The study is a major one, expected to cost in range of $250,000 to $300,000. f. The District is currently advertising for the Chlorine Mixing proj ect. g. Mr. Dolan announced that Acme and Richmond Sanitary Service have made an agreement for 95,000 tons per year for solid waste export to Solano County. This agreement is at the operating level and not at the County level yet. The Contra Costa five member export team will be meeting with representatives of Solano County to discuss fees, terms, and CEQA requirements in the near future. 2. COUNSEl FOR THE DISTRICT Mr. Hazard, Counsel for the District, announced that he may be unab 1 e to attend the September 1, 1988 Board meeti ng. Mr. A 1 m will attend in his place. 3. SECRETARY OF THE Dr'sTRICT None 4. BOARD MEMBERS a. Mr. Dolan reported that the District received two awards at the August 1988 CASA meeting: the EPA 1988 Operations and Maintenance. Excellence Award for Region 9 and second pl ace in the 1987 CASA Safety Contest. A presentation of the Operations and Maintenance Award will be made at the next Board meeting. . Member Boneysteele reported on the August 17-20, 1988 CASA meeting. Highl ights of the meeting incl uded committee reports, a Proposition 65 update, discussion of the California Special District Pool Financing Program, water conservation concepts, the cost of effective retrofit programs, an overview of marine monitoring and ocean issues of public concern, a video of the Orange County outfall, and an excellent program on personnel issues. Member Boneysteel e reported that the request of Carmel Sanitary District to initiate legisl ation to have the mandatory use of the word "sanitary" dropped from sanitary districts' names received approved. Cannel Sanitary District now must find an author for the legislation. Comments or concerns should be relayed to Member Boneysteele as soon as possible. , . :~.;'"Ô8 ,:>':.65 '~""8' 8 't".iU" ,.".."~ ~ ". 145 b. Member Dalton reported that there has been little activity at the Solid Waste Commission level. However, members of the Commission are serving on other committees dealing with solid waste issues. The County Solid Waste Management Plan is static until action is taken with regard to a landfill site. Work on solid waste export is continuing. XIII. ANNClJ NCEMENTS Member Carlson requested that the method in which public comment is received at Board meetings be calendared for discussion at the next Board meeting. XIV. Q'OSED SESSION None xv. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None xv I. ADJ ClJRNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 5:08 p.m. resident of the Boa d of rectors Central Contra Costa Sanitary 'District, County of Contra Costa, State of California COU NTERSIGNED: I y" (/'i,'" " 'If' \, " , ~~~i~;/ ~f~j~ c::~~~{{i~~'tra costa Sanitary Di strict, County.: of Contra Costa, State of California , , '08 25'" 88 . .. '. . . , "" , ' ,'; ",:, ;, "'i. ,i,;, <;:, '", " ,