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HomeMy WebLinkAboutBOARD MINUTES 06-02-88 83 MINUTES OF THE REGULAR BOARD MEETING . OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON JUNE 2,1988 The District Board of the Central Contra Costa Sanitary District convened in a regular meeting at its regular place of meeting, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3:00 p.m. on June 2,1988. President Rainey called the meeting to order and requested that the Secretary call roll. r..~.ROl.L CALL PRESENT: Members: Boneysteele, Dalton, Clausen, Carlson, Rainey ABSENT: Members: None I.I. ..PUSLICCQMMENTS Mr. James Pezzagl ia, attorney representing Acme Fill Corporation, addressed the Board concerning the May 27,1988 letter requesting support for extension of the life of Acme Fill landfill. Mr. Pezzaglia urged the Board to send a letter of support to the Regional Water Quality Control Board and the U.S. Corps of Engineers. Mr. Roger J. Dolan, General Manager-Chief Engineer, stated that while this letter was not received in sufficient time to calendar the request for Board action, staff intends to respond with a letter supporting the proposed expansion if the expansion causes no significant environmental impact that cannot be mitigated. At the conclusion of discussion, President Rainey stated. that if individual Board Members wish to send letters of support, they should be encouraged to do so. Mr. Pezzaglia stated that a hearing on the Acme Fill closure plan is scheduled for June 9, 1988. Mr. Pezzaglia stated that Central San staff is reviewing the matter because the District has easements in the area. Mr. Pezzaglia requested District support for the interim transfer station to be placed on the north parcel. Mr. Ken Littl e, speak i ng on behalf of Pl easant Hill Bay Shore Disposal and himself as a member of the publ ic, addressed the Board concerning the pilot recycling program for Zone~. Mr. Little expressed concern with the projected revenues and expenses, the depreciation calculation, and the disallowance of interest expense. Mr. Little suggested the use of a balancing account to correct for projection errors and fluctuations in the market. Mr. Little expressed concern with the June 2, 1988 Contra Costa Times newspaper article on the rate increase applications. Member Clausen and Mr. James L. Hazard, Counsel for the District, stated that since this item is not calendared on the agenda, it would not be appropriate for the Board to discuss it. III. HEARING.S 1. CONDUCT A PUBLIC . HEARING ON THE~.DRAFT 1988 TEN-YEAR. CAPITAL IMPROVEMENT~PAN..(CIP) AND THE. .DRAFTFISCA .. YEAR.~1988-89 CAPITAL IMPROVEMENT. .BUDGET . (CIB), APPROVE THE DRAFT .CIP, AND. APPROVE THE DRAFT CIB FOR INCLUSION IN THE FISCAL YEAR 1988-89 DISTRICT BUDGET. Mr. Dolan, General Manager-Chief Engineer, stated that an extensive presentation on the Capital Improvement Plan and the Capital Improvement Budget was made to the full Board at a workshop on May 5, 1988. Both documents were also reviewed in great detail by the Capital Projects Committee on two occasions. Mr. Dolan introduced Mr. Robert A. Baker, Deputy Chief Engineer, who highl ighted the programs, purposes and objectives, and implications of ð6 02 88 84 approving the Capital Improvement Plan and Capital Improvement Budget. Adoption of the 1988-89 Capital Improvement Budget will authorize $19,856,000 from the Sewer Construction Fund for planning, design, and construction of capital improvement projects. In addition to this new funding authori zation, a carry-over of approximatel y $16,771 ,000 from Board authorizations in previous years is anticipated, resulting in a total Fiscal Year 1988-89 authorized funding level of $36,627,000. President Rainey opened the public hearing at the hour of 3:38 p.m. There were no comments either in favor of or in opposition to the proposed adoption on the draft 1988 Ten-Year Capital Improvement Plan or the draft Fiscal Year 1988-89 Capital Improvement Budget. It was moved by Member Dalton and seconded by Member Carlson, that the public hearing be closed. There being no objection, the motion was unanimously approved. Members Carlson and Clausen, Members of the Capital Projects Committee, commended staff for the effort that went into preparing these documents. It was moved by Member Carlson and seconded by Member Clausen, that the draft Ten-Year Capital Improvement Pl an be approved; and that the draft Fiscal Year 1988-89 Capital Improvement Budget be approved for inclusion in the 1988-89 District Budget. Motion unanimously approved on the following roll call vote: . AYES: Members: Carlson, Clausen, Boneysteele, Dalton, Rainey NOES: Members: None ABSENT: Members: None 2. CONDUCT.P!JBt.ICHEARINGS.TO RECEIVE PUBLIC COMMENT ON THE 1988-1989 OPERATIONS~ANP. MAINTENANCE .. BUnGEr AND FOR THE ESTABLISHMENT .OF THE ~.9.89 . . $~E,R . ,SE~ES, ANQ......Q!:LJ:.ACING TtjE. SEWEB SERVICE CHARGES ON..IHE . COUNTY. TAX ROL,LfORCOLLECTION President Rainey indicated that two separate public hearings will be conducted. The purpose of the two hearings will be to obtain publ ic comment regarding approval of the 1988-1989 Operations and Maintenance (O&M) Budget and establ ishment of the 1988-1989 Sewer Service Charge rates and to obtain public comment regarding collection of the 1988-1989 Sewer Service Charges on the County tax roll. 2a. PU.BLIC HEAR~ß, TD..CONSIDER APPRO AL Of. THE ,1988-. 969 .OPERATIONS..AND MlUNTE.NANC,E. . (O&M>: . BUDGET AND ESTABLISHMENT OF THE. 1988~1989$EWER SERVICE~CHARßE~RAJE$ Mr. Dolan, General Manager-Chief Engineer, introduced Mr. Walter N. Funasaki, Finance Officer, who reviewed the revenues, expenditures, and reserves of the O&M and Self-Insurance funds budgeted for 1988-1989 and the projection for the next seven years based on continuance of the $116 Sewer Service Charge rate. Mr. Funasaki stated that overall there was an 8.5 percent increase in budget over 1987-1988. This primarily represents inflationary increases and operating requirements. These are explained in further detail in the budget document. Mr. Funasaki presented a comparison of annual Sewer Service Charges assessed by other agencies in the Bay Area. . At3:58 p.m., President Ra'iney opened the public hearing. Mr. Donald L. Christen, Executive Vice President of the Contra Costa Taxpayers Association, distributed a statement from that organization. On behalf of the Contra Costa Taxpayers Association, Mr. Christen stated that there will be a 23 percent projected year-end reserve based on the continuance of the present $116 Sewer Service Charge rates for the third year. Mr. Christen proposed that a 10 percent reserve be maintained and that approximately $2.3 million be returned to the .ratepayors. This would result in a one-time reduction in the Sewer Service Charge from $116 to $98. 06 02 R8 85 There being no further comments, it was moved by Member Dalton and seconded by Member Carl son, that the public hearing be closed. There being no objection, the motion was unanimously approved. . Member Carl son stated that over the past years there have been significant reductions in the Sewer Service Charge rates. Member Carlson stated that his approach, as one Member of the Board, has been to look at the long-range needs of the O&M Budget and try to arrive at a reasonable rate. In the last four years almost $4 million in reserves have been used. It woul d appear that our pl anni ng has been right on track. The current $116 rate should be maintained for the coming year. Then only a slight increase will be required next year rather than a large one if the reserves were depleted. Members Rainey and Boneysteele agreed. It was moved by Member Carlson and seconded by Member Dalton, that the 1988-1989 Operations and Maintenance Budget be approved and that the 1988-1989 Sewer Service Charge rate schedule be established as set forth in Ordinance No. 167. Motion unanimously approved on the following roll call vote: AYES: Membe rs : Carlson, Dalton, Boneysteele, Clausen, Rainey NOES: Members: None ABSENT: Members: None President Rainey thanked Mr. Christen for his thoughtful comments. PUBLIC HEARING TO CONSIDER COLLECTION OF THE 1988-1989 SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL 2b. At 4: 09 p. m., Presi dent Rainey decl ared the pub 1 i c heari ng open regardi ng the coll ecti on of the 1988-1989 Sewer Serv ice Charges on the County tax roll. There being no comments, President Rainey declared the public hearing closed. It was moved by Member Dalton and seconded by Member Carlson, that collection of the 1988-1989 Sewer Service Charges on the County tax roll be ,authorized and that Resol uti on No. 88-076 be adopted to that effect. Motion unanimously approved on the following vote: AYES: Members: Da 1 ton, Carlson, Boneysteele, Clausen, Rainey NOES: Members: None JIB SENT: Members: None 3. CONDUCT A HEARING, CONTINUE THE ADOPTION OF A RESOLUTION OF NECESSITY TO J UL Y 7, 1988, AND AUTHORIZE $27 4,900 FOR THE PURPOSE OF AMENDING AN EMINENT DOMAIN ACTION TO AOlUIRE PROPERTY RIGHTS FOR THE SAN RAMON V ALLEY INTERCEPTOR, PROJ ECT 4224 Mr. Hazard, Counsel for the District, adjourn to closed session. requested that the Board XIV. QOSED SESSION 1. EXISTING LITIGATION The closed session was held to discuss existing litigation pursuant to Government Code Section 54956.9(a). The title of the litigation discussed was San Ramon Valley Interceptor, Parcel 32 Condemnation, No. 302240 . At 4:11 p.m., President Rainey declared the closed session to discuss litigation pursuant to Government Code Section 54956.9(a). At 4:17 p.m., President Rainey concluded the cl.osed '~ession and reconvened the meeti ng into open session. . ; xv. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION President Rainey returned to Item 111.3., Hearings. " . .'". Ô6 0.2' 88 86 III. HEARINGS 3. CONDUCT A HEARING, CONTINUE THE ADOPTION OF A RESQUTION OF NECESSITY TO JULY 7, 1988, AND AUTHORIZE $274,900 FOR THE PURPOSE OF AMENDING AN EMINENT DOMAIN ACTION TO ACQUIRE PROPERTY RIGHTS FOR THE SAN RAMON V ALLEY INTERCEPTOR, PROO ECT 4224 At 4:18 p.m., President Rainey declared the public hearing open to receive comments concerni ng adopti on of a resol uti on of necessity to amend an eminent domain action to acqui re property rights for the San Ramon Valley Interceptor, Project 4224. There being no comments, President Rainey closed the public hearing. It was moved by Member Clausen and seconded by Member Carlson, that consideration of the adoption of the resolution of necessity authorizing amendment of the eminent domain action from acquiring easement rights to acquiring fee title to Parcel 32 for the San Ramon Valley Interceptor, Project 4224, be continued until July 7, 1988, and that $274,900 be authorized from the Sewer Construction Fund for the General Improvements Program Conti ngency Account. There bel ng no obj ecti on, 'the motion was unanimously approved. IV. BIDS AND AWARDS 1. AUTHORIZE p.¡¡ARD OF A CONTRACT TO DALTON CONSTRUCTION COMPANY FOR CONSTRUCTION OF DISTRICT PROO ECT NO. 4428; AUTHORIZE GENERAL. MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITHJŒlN CARQLO ENGINEERS: AUTHORIZE BOARD. PRESIDENT AND SECRETARY TO SIGN A UTILITIES AGREEMENT WITH CAL TRANS Mr. Dol an, General Manager-Chief Engi neer, introduced Mr. David R. Williams, Engineering Division Manager. Mr.. Williams distributed a letter from Mountain Cascade, Inc. stating the opinion that Bid Items No. 16 and 17 are revocabl e or al ternate items of work which mayor may not be performed by the contractor. For that reason, these items should not be considered as part of the total price on which to establish a basis for compari ng one bi d to another and the bi d shoul d be awarded to Mountain Cascade, Inc. as the bidder with the lowest base price to the Di strict. Mr. Williams distributed the bid tabulation sheet, reviewed the background on the bidding and the events subsequent to the bid opening, and addressed the issues raised in the Mountain Cascade letter. At this point Mr. Williams indicated that it would be appropriate for Mountain Cascade to address the Board and for Dalto.n Construction Company to respond to comments. However, there i s no one present from Mountai n Cascade and the representative from Dalton Construction has no comments at this time. Mr. Williams stated that the Dalton Construction bid does not represent a material variance. Staff does not feel there is appropriate reason to reject the Dalton Construction bid as nonresponsive. Staff would recommend that the Board authorize award of the Contract to Dalton Construction Company. Bid Item No. 16 and No. 17 were discussed by the Board. Mr. James L. Hazard, Counsel for the District, stated that the purpose of the bidding law is to obtain the lowest bid where bidders have an equal opportunity to compete. Following further discussion, it was moved by Member Carlson and seconded by Member Cl ausen, . that award of contract for construction of District Project No. 4428, I680/SR24 Sewer Relocations, be authorized to Dalton Construction Company as the lowest responsible bidder contingent upon receipt of a fully-executed Utilities Agreement from Caltrans on or before July 14, 1988, that the Board President and Secretary be authorized to execute a Utilities Agreement (Resolution No. 88-067), and that the General Manager-Chief Engi neer be authorized to execute an agreement with John Carollo Engineers. There being no objection, the motion was unanimously approved. Of) o~:. 88 ;:' ,'; ': ~. 87 V. CONSENT CALENDAR Mr. Dolan, General Manager-Chief Engineer, stated that Item No.6, the agreement for a private sewage pumpi ng station with Richard Stubbs, et al, is no longer required and has been removed from the agenda. It was moved by Member Cl ausen and seconded by Member Dal ton, that the Consent Calendar Items 1 through 10 excluding Item 6, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. 1. Resolution No. 88-068 accepting an easement at no cost to the District from CONTRA COSTA COUNTY, Pleasant Hill area (Job 4451 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Da 1 ton, Boneysteele, Carlson, Rainey NOES: Members: None ABSENT: Members: None 2. Resolution No. 88-069 accepting an easement at no cost to the District from R. V ANDERKOU S, et al, Martinez area (Job 4470 - Parcel 3) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Ra i ney NOES: Members: None ,ABSENT: Members: None 3. Resolution No. 88-070 accepting an easement at no cost to the District from R. O. GRETLER, et ux, Walnut Creek area (Job 4450 - Parcel 1) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Ra i ney NOES: Members: None ,ABSENT: Membe rs : None 4. Resolution No. 88-071 accepting an easement at no cost to the Di strict from NME HOSPITALS, INC., San Ramon area (Job 3999 - Parcel 3) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Clausen, Dalton, Boneysteele, Carlson, Rainey Members: NOES: Members: None ,AB SENT: Members: None 5. Resolution No. 88-072 accepting an easement at no cost to the District from DAVID BUSBY, Martinez area (Job 4470 - Parcel 2) was adopted and recording authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteel e, Ca rl son, Rainey NOES: Members: None ABSENT: Members: None - . 6. The revised agreEment for the construction, maintenance, and operation of a private sewage pumping station with Richard Stubbs, et al, Job 3482, Lafayette area, was removeçk::from~he;. agenda. No action was taken. 06 02 8~ 88 7. Quitclaim Deed to NME Hospitals, Inc. Job No. 3999, was approved and the Presi dent of the Di strict Board of Di rectors and the Secretary of the Di strict were authorized to execute and record said Quitclaim Deed (Resolution No. 88-073). Motion unanimously approved on the following vote: A YES: Members: Cl ausen, Dalton, Boneysteele, Carl son, Rainey NOES: Members: None ABSENT: Members: Nçne 8. Quitcl aim Deed to Davidon Homes, Job 1586, was approved, the President of the District Board of Directors and the Secretary of the District were authorized to execute and record said Quitclaim Deed (Resolution No. 88-074). Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dal ton, Boney steel e, Carl son, Rainey NOES: Members: None .ABSENT: Members: None 9. The contract work for the construction of District Project No. 10021, Service Air Compressor No.4, District Project 10025, No.3 Water Hi gh Pressure Pump, Di strict proj ect No. 10027, Chlorine Emergency Visual Annunciator System, and District Proj ect No. 10032, Centrifuge Sl udge Feed Pump Upgrade, was accepted and filing of the Notices of Completion was authorized. Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Rainey NOES: Members: None .ABSENT: Members: None 10. A public hearing was set on July 7,1988, at 3:00 p.m. to receive publ ic comment on Annexation 102 as amended by the Local Agency Formation Commission (LAFCO). Motion unanimously approved on the following vote: AYES: Members: Cl ausen, Dalton, Boneysteele, Carlson, Ra i ney NOES: Members: None ABSENT: Members: None CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER On behal f of the Personnel Committee, President Rai ney requested that the closed session for executive management performance evaluations be taken out of order.at this time. 2. XIV. QOSED SESSION PERSONNEL The closed session was held pursuant to Government Code Section 54957.6. Mr. Hazard, Counsel for the District, stated that the closed session wflll not include any discussion concer!1ing wages or fringe benefits but will be held only to discuss performance. At 4:34 p.m., President Rainey declared the closed session to discuss personnel matters. At 4:45 p.m., President Rainey left the 06 ',.. );:/ 02 , ,< , c. '. .' 88 )::' <¡; 89 meeting. President Rainey had previously indicated that she would have to leave the meeting and had requested to be excused. At 4:59 p.m., President Pro Tem Boneysteele concluded the closed session and reconvened the meeting into open session., President Pro Tem Boneysteele returned to the order of the agenda stati ng that the rema-i ni ng executive management performance evaluations will be taken at the end of the meeting. VI. ENGINEERING 1. RESQUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM W. E. GAGEN, JR., ET UX, DANVILLE AREA (JOB 4506 - PARCEL 1) Mr. Dolan, General Manager-Chief Engineer, stated that this item woul d normally appear on the Consent Cal endar. Because of a potenti al conflict of interest, it was removed from the Consent Calendar. It was moved by Member Carl son and seconded by Member Dal ton, that Resol uti on No. 88-075 accepti ng an easement at no cost to the Di strict from W. E. GAGEN, JR., et ux, Danville area (Job 4506 - Parcel 1) be adopted and recording authorized. Motion approved on the following vote: AYES: Members: Carlson, Dalton, Boneysteele NOES: JIB SENT: Membe rs : None Members: Rainey JlBSTAIN: Members: Clausen It was noted for the record that Member Cl ausen abstai ned because Mr. Gagen is a member of the law firm of Thiessen, Gagen & McCoy, with which Member Clausen is associated. 2. AUTHORIZATION FOR P.A. 88-12 (DANVILLE) AND P.A. 88-13 (ALAMO) TO BE INQUDED IN A FUTURE FORMAL ANNEXATION TO >THEDISTRICT It was moved by Member Carlson and seconded by Member Dalton, that authorization be given for P.A. 88-12 (Danville) to be included in a future formal annexati on to the Di strict. Motion approved on the following vote: AYES: Membe rs: Carl son, Da 1 ton, Boneysteele NOES: Membe rs: None JIB SENT: Members: Rainey ABSTAIN: Members: Clausen It was noted for the record that because Mr. W. E. Gagen, Jr. is the property owner of P.A. 88-12, Member Clausen abstained for the reason stated above. It was moved by Member Clausen and seconded by Member Carlson, that authorization be given for P.A. 88-13 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Cl ausen, Carlson, Dalton, Boneysteele NOES: Members: None JIB SENT: Members: Rainey Th i s i tem was removed from the agenda prior to posting. 3. 4. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AtENDMENT NO.6 TO THE AGREEMENT WITH J AtES M. MONTGOMERY CONSULTING ENG INEERS FOR THE SAN RAMON V ALLEY INTERCEPTOR, PROJ ECT 4224A > Following explanation by Mr. Dolan, General Manager-Chief Engineer, it was moved by Member Carlson and ~econded by Member Clausen, that the 0,6' 02: 8,8>' 90 General Manager-Chief Engineer be authorized to execute Amendment No.6 to the Professional Services Agreement with James M. Montgomery Engineers in the amount of $76,408 for the San Ramon Valley Interceptor, Project 4224A. There being no objection, the motion was approved with Member Rainey being absent. VII. COLLECTION SYSTEM 1. AUTHORIZE THE GENERAL MANAGER-CHIEF ENGINEER TO EXECUTE AN AGREEMENT WITH DECKER-OVERMILLER, INC. FOR $297,000 FOR REPLACING AND UPSIZING , 3,900 FEET OF'SEWER USING PIÆ BURSTING METHOD Mr. Dolan, General Manager--Chief Engineer, stated that this is the second piece of work using pipe bursting method. Since the first work was done, the equipment has been changed significantly. For that reason, the proj ects remai ns a demonstration proj ect. Mr. Hazard, Counsel for the Oi strict, stated that he has rev iewed this item and found it is exempt from public bidding requirements both as a sol e ,source item and because the change in equi pment makes it a demonstrati on proj ect. Following discussion of the cost of the work, it was moved by Member Cl ausen and seconded by Member Carl son, that the General Manager--Ch ief Engineer be authorized to execute an agreement with Decker--Overmiller, Inc. for repl acement and upsiz i ng of 3,900 feet of sewer usi ng the proprietary pipe bursting technology called the Pipeline Insertion Method (PIM). There being no objection, the motion was approved with Member Rainey being absent. VIII. APPROV AL OF EXPENDITURES 1. EXPENDITURE LIST DATED JUNE 2,1988 Mem be r Da 1 ton, membe r of th e Budget and F i na nce Comm i ttee, stated that he and Member Boneysteele reviewed the expenditures and found them to be satisfactory. It was moved by Member Dal ton and seconded by Member Carl son, that the Expenditure List dated June 2, 1988, including Self-Insurance Check Nos. 100269-100272, Running Expense Check Nos. 34989-39767, Sewer Construction Check Nos. 5754-5818, and Payroll Check Nos. 13273-13534, be approved as recommended. There being no objection, the motion was approved with Member Rainey being absent. IX. Sa. ID WASTE 1. CONSIDER PILOT RECYQ ING PROORAM IN ZONE 3 TO BE IMPLEMENTED BY PLEASANT HILL BAY SHORE DISPOSAL Mr. Dolan, General Manager--Chief Engineer, stated that no presentation is planned on this item beyond the text of the position paper. However, staff did want to indicate there is still some time needed to work' wi.th the mobile home parks. They have some questions about the application of the program although they are supportive of the concept. Staff will continue to work with the mobile home parks to resolve these final details for the Board's consideration and àction during the rate setting process. Presi dent Pro Tem Boney steel e recognized the fact that Mr. Ken Little spoke on this item during Public Comments earlier in the meeting. Board di scussi on followed concerni ng the estimated revenues and expenses, capital investment. and duration of the program. Mr. Dolan stated that this pilot program is envisioned as the basis for a long-term program in Zone 3. It is proposed that the pilot program be established i n the mobil e home parks onl y but the revenues and expenses of th i s program be added to those of Zone 3. The rates woul d be adj usted annually and recycling would become part of the level of service provided in the mobil e home areas. Mr. Dol an requested that the Board give conceptual approval to the proposed pilot recycling program and authorize 0:;6.=', 02;0 88: 91 staff to meet with the mobile home park representatives to solicit their i nput. Fi na 1 deci si on on the costs woul d not be made until the public hearing in July 1988. Following further discussion concerning the estimated revenues and expenses and the area to be served by the pi lot program, it was the consensus of the Board that the proposed pilot recycling program in Zone 3 to be impl emented by Pl easant Hill Bay Shore Di sposal be referred to the Regional Recycling Advisory Committee for further review before action by the full Board. 2. ESTÞBLISH THE DATE AND TIME OF THE PUBLIC HEARING TO CONSIDER THE APPLICATIONS FOR REFUSE COLLECTION RATE INCREASES BY ORINDA-MORAGA DISPOSAL SERV ICE, INC., PLEASANT HILL BAY SHORE DISPOSAL, AND V ALLEY WASTE MANAGEMENT Following discussion, it was moved by Member Clausen and seconded by Member Carlson, that the publ ic hearing to consider the appl ications for refuse collection rate increases by Orinda-Moraga Disposal Service, Inc., Pleasant Hill Bay Shore Disposal, and Valley Waste Management, be set for 7:00 p.m. on Wednesday, July 6, 1988. There being no objection, the motion was approved with Member Rainey being absent. The regular District Board meeting will be held at the usual time, 3:00 p.m. on Thursday, July 7,1988. X. CORRESPONDENCE 1. LETTER FROM MARSHALL GRODIN, GENERAL MANAGER OF V ALLEY WASTE MANAGEMENT, CONCERNING COMMITtENT OF W ASTESTREAM TO ACME'S TRANSFER. STATION PROJ ECT . The Board acknowledged recei pt of the 1 etter from Marshall Grodi n, General Manager of Valley Waste Management, concerning commitment of wastestream to Acme's transfer station project. Following discussion, it was the consensus of the Board that the General Manager-Chief Engineer be authorized to draft a response to Mr. Grodin which expresses a concern on the part of the Board for the plight Valley Waste Management has found itself in, and asks if there is any way in which the District can help. XI. EMERGENCY SITUATIONS R81UIRING BOARD ACTION None At 5:53 p.m., President Pro Tem Boneysteele declared a recess, reconveni ng at the hour of 5 :58 p.m., with all parties present as previously designated. XII. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER Mr. Dolan, General Manager-Chief Engineer, stated that he must attend the Mayors' Conference meeting in El Cerrito at 6:30 p.m. Mr. Dol an requested that he be excused following his report. The Board concurred. a. Mr. Dolan reported the status of solid waste export and disposal issues. Tonight at 6:30 p.m., Ms. Avon Wilson, Lafayette City Councilmember and Chair of the Solid Waste Commission, will make a presentation to the Mayors' Conference concerning the responsibilities of the various parties and the status of the solid waste export and disposal probl em. Ms. Wil son will ask for appoi ntment of three representatives, one from East County, one from West County, and one from Central County. These representatives will meet with the franchisers and Al ameda County in an effort to negotiate an export agreement. A more detailed report is planned for the July Board meeting. b. Mr. Dolan announced that a draft Memorandum of Understanding has been prepared for the Water Recl amati on Demonstration Proj ect. It was hoped that the matter would be calendared on this agenda but that was not possible. It is anticipated that it will be on the Contra Costa Water District's agenda June 8, 1988 and our agenda on June 16, 198~>. ' , -c' . " .f .~ . .' .:' .:." .. ; 88 06 02 92 c. Mr. Dolan announced that Mr. Jim Easton, Executive Officer of the State Water Resources Control Board (SWRCB), has announced his resi gnati on. d. Mr. Dolan announced that Mr. Roger James, of the Regional Water Quality Control Board (RWQCB), has announced his r,esignation. Mr. James will be going to the Santa Clara Valley Water District. e. Mr. Dolan announced that because of the extremely heavy workload, the report on policy considerations with regard to District investments will be presented at a Board meeting in July. The Board VOl ced no obj ecti on. Mr. Dolan left the meeting at the hour of 6:08 p.m. Baker, Deputy Chief Engineer, took Mr. Dolan's place. Mr. Robert A. f. Mr. Baker i ntroduced Mr. Charl es' W. Batts" Pl ant Operations Department Manager. Mr. Batts reviewed the Gas Chromatograph/Mass Spectrometer (GCMS) Project providing an overview of the operation of the GCMS. At the next Board meeting, the Board will be asked to award the bid for the GCMS. The equipment will be delivered in September 1988. g. Mr. David R. Williams, Engineering Division Manager, reported on the current status of storm damage projects. At the end of the fiscal year, it is estimated that $2.2 million will have been expended on storm damage projects. Mr. Williams distributed a flow chart and briefly described the management of the District's storm damage projects. Mr. Williams indicated that the present approach is working well. The credit goes to the close working relationship in the Risk Management Committee. 2. COUNSEL FOR THE DISTRICT a. Mr. Hazard announced that Mr. Kent Alm, of Sellar, Hazard, Snyder, Kelly & Fitzgerald, has been appointed Counsel for the Fairfield Suisun Sewer District. 3. SECRETARY OF THE DISTRICT a. Ms. Joyce McMill an, Secretary of the Di strict, di stributed the Training-Conference Summary for the period January-March 1988. b.. Following discussion, it was the consensus of the Board that the August 18, ,1988 Board meeting be rescheduled to August 25, 1988 due to a conflict with CASA. 4. BOARD MEMBERS a. Member Clausen reported that the Solid Waste JPA Feasibility Study Committee will meet at 10:00 a.m. tomorrow, June 3,1988. b. Member Clausen reported that in light of the Attorney General's recent interpretation of Government Code Section 1090, the Personnel Committee met to consider the method to go about contracti ng with the three employees who report directly to the Board. Following discussion, it was moved by Member Clausen and seconded by Member Carlson, that Mr. Gerald Lucey be designated as the independent third party to meet with executive management to negoti ate contracts. There bel ng no obj ecti on, the motion was approved with Member Rainey being absent. XIII. ANNW NCEMENTS None XIV. QOSED SESSION 1. EXISTING LITIGATION This item was taken out of order earlier in the agenda. 99 02 88 :: ,:. { .~ , , , \' 93 2. PERSONNEL The closed sessi on was hel d - pursuant to Government Code Secti on 54957.6. Mr. Hazard, Counsel for the Di strict, stated that the closed session w1l1 not include any discussions concerning wages or fringe benefits but will be held only to discuss performance. At 6 :38 p.m., Presi dent Pro Tem Boney steel e decl ared the closed session to discuss personnel matters. At 7:20 p.m., President Pro Tem Boneysteele concluded the closed session and reconvened the meeting into open session. xv. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XV I. ADJ OJ RNMENT There being no further business to come before the Board, President Pro Tem Boneysteele adjourned the meeting at the hour of 7:20 p.m. President of the Board of ire rs Central Contra Costa Sanitary strict, County of Contra Costa, State of California COUNTERSIGNED: , \ (, -, ':c,!.i...(,cC IH","'L(U' Secreary of the entral Contra Co,Sta Sanitary Di strict, Cou'nty of Contra Costa, State of California 06 0'2 8-S" , , -.. ,', .. " " .. ,'-, ,-" ,¿ ';, ::' .. ;' , ", -: ., " ",::