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HomeMy WebLinkAboutBOARD MINUTES 07-14-77 1081 MINUTES OF AN ADJOURNED REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT JULY 14,1977 The District Board of the Central Contra Costa Sanitary District convened in an adjourned session at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California on July 14,1977 at 7:30 P.M. 1. ROLL CALL PRESENT: Members: ABSENT: Members: Carlson, Rustigian, Allan and Boneysteele None II. APPROVAL OF MINUTES None. II!. APPROVAL OF EXPENDITURES After review of the expenditures, it was moved by Member Rustigian, seconded by Member Carlson, that the expenditures including Sewer Construction Voucher Nos. 3115 through 3122, along with Sewer Construction Voucher Nos. 186 through 204 inclusive; Running Expense Voucher Nos. 1089 through 1324, along with Voucher Nos. 1366 through 1529; and Payroll Voucher Nos. 275 through 474, be approved. Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Carlson, Rustigian, Allan and Boneysteele None None IV. HEARINGS None. V. BIDS None. VI OLD BUSINESS APPONTMENT OF BOARD MEMBER 1. President Boneysteele stated that there were five candidates being considered for the appointment and turned the matter over to the floor. It was moved by Member Rustigian, seconded by President Boneysteele, that Mr. Robert A. Falco be appointed to fill the vacancy on the Board. Motion failed by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Rustigian and Boneysteele Carlson and Allan None The Board proceeded to hear presentations by the candidates present,~ who were as follows: Mr. Ron Butler, Mr. Jack E. Campbell, Mr. Robert Falco and Mr. Allan Stanley. Mr. Douglas Carlson was away in Mexico but sent a wire expressing his desire to serve on the Board. Member Carlson suggested that the Board vote on each of the candidates. 07 14 77 1082 It was moved by Member Carlson, seconded by Member Allan, that Mr. Ron Butler be appointed to fill the vacancy on the Board. Motion failed by the following vote: AYES: NOES: ABSENT: Members: Members: r~embers : Carlson and Allan Rustigian and Boneysteele None It was moved by Member Carlson, seconded by Member Allan, that Douglas Carlson be appointed to fill the vacancy on the Board. Motion failed by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson and Allan Rustigian and Boneysteele None It was moved by Member Allan, seconded by Member Carlson, that Mr. Jack Campbell be appointed to fill the vacancy on the Board. Motion failed by the following vote: AYES: NOES: ABSENT: Members: Members: ~1embers : Carlson and Allan Rustigian and Boneysteele None It was moved by Member Carlson, seconded by Member Allan, that Mr. Allan Stanley be appointed to fill the vacancy on the Board. Motion failed by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson and Allan Rustigian and Boneysteele None After discussion, it was suggested that the Board report to the County Board of Supervisors that they were unable to reach a decision on the appointment. Member Rustigian stated that the Board should make a decision on this matter. After further discussion, it was moved by Member Rustigian, seconded by Member Allan, that Mr. Jack E. Campbell be appointed to fill the vacancy on the Board created by the resignation of Richard J. Mitchell, until the general election on November 8, 1977 and that a resolution be adopted to that effect. RESOLUTION NO. 77-184, A RESOLUTION APPOINTING JACK E. CAMPBELL TO THE CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD OF DIRECTORS Motion carried by the following vote: AYES: NOES: ABSENT: ~1embers : Members: Members: Carlson, Rustigian, Allan and Boneysteele None None President Boneysteele thanked all the candidates for their interested participation and requested that after a recess, the Secretary of the District swear in Mr. Campbell so that he may be seated on the Board. At 8:15 P.M., President Boneysteele declared a recess. At 8:21 P.M., President declared the recess closed. Mr. Hopkins, Secretary of the District, administered the oath of office and Mr. Campbell took his seat on the Board. Mr. Carniato, District Counsel, requested that the Secretary of the District send an amended roster to the County Clerk and the Secretary of State. 2. ADOPTION OF FINAL OPERATIONS AND MAINTENANCE BUDGET FOR 1977-78 After explanation by Mr. Dolan, General Manager-Chief Engineer, and discussion by the Board, it was moved by Member Allan, seconded by Member Rustigian, that the Maintenance and Operations Budget for 1977-78 07 14 77 IVO,) be adopted. Motion carried by the following vote: AYES: Members: NOES: Members: ABSTAINING: Member: Carlson, Rustigian, Allan and Boneysteele None: Campbell (Not familiar with Budget) 3. REPORT ON PLANT CAPACITY VS. GROWTH Mr. Dolan, General Manager-Chief Engineer, advised that the report is broken into three stages: (1) Mr. Jay McCoy, Sr. Engineer, will discuss the nature of the growth problem and compare the increases in flow to capacity; (2) Mr. David Eisenhauer of Brown and Caldwell, will discuss what modification can be made at the Treatment Plant prior to reaching capacity and: (3) follow-up by the General Manager-Chief Engineer with overall recommendations and summary. Mr. McCoy, with the aid of a flow study chart, explained the variables which can effect the amount of flow which reaches the plant. These variables include population, number of connections, rainfall and water usage. Current flow is down because of the drought. If flow was normal, it would be in excess of 30 mgd. Flow projections show that it is likely that plant capacity will be exceeded prior to the completion of the Project 5B-I Plant Expansion. Mr. Eisenhauer, with the aid of diagrams, explained how the proposed interim expansion of Treatment Plant capacity can be achieved by utilizing the existing final sedimentation tanks as additional secondary sedimentation capacity. The proposed changes would increase the plant capacity by 5 to 7.5 mgd. This increase would enable the District to accommodate the projected growth rate. Thus, no change in the District policy of accommodating growth permitted by the planning authorities is needed at this time. Mr. Dolan presented a series of proposed staff actions with the following recommendations for Board action: a) Authorize staff to request the Regional Water Quality Control Board to raise the capacity limit of 30 mgd to 35 mgd upon successful completion of construction work presently outlined. b) Authorize expenditure of up to $5,000 for special engineering services for the design of the proposed plant modifications. c) In early 1980's adopt a policy which would either continue present policy of accommodating growth permitted by planning authorities or develop a formula for apportioning limited capacity. President Boneysteele asked if there were any questions from the Board regarding the recommendations. There were none. It was moved by Member Allan, seconded by Member Carlson, that staff be authorized to request the Regional Water Quality Control Board to raise the capacity limit of 30 mgd to 35 mgd upon successful completion of present construction work. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None President Boneysteele stated it would be appropriate for the Board to take up "VII NEW BUSINESS, 3. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA, Item 3a There were no objections. 07 14 77 1084 VI!. NEW BUSINESS 3. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZATION OF $5,000 FOR SPECIAL DESIGN SERVICES OF BROWN AND CALDWELL This item was recommended by Mr. Dolan, General Manager-Chief Engineer, under IV. OLD BUSINESS, ITEM 3., REPORT ON PLANT CAPACITY VS. GROWTH. After discussion, it was moved by Member Carlson, seconded by Member Rustigian, that authorization of $5,000 for Special Design Services by Brown and Caldwell be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None President Boneysteele reverted to the order of the agenda. v!. OLD BUSINESS 4. AUTHORIZE $25,000 FOR THE DESIGN OF JOB 2252 (BOLLINGER CANYON SEWER) Mr. Dolan General Manager-Chief Engineer,e<plained that this is a leach project that receives septic tanks effluent. Staff is giving more study to this project because a problem has developed in recent years under wet weather conditions, where flows bore down the sewer pipe and flow out the lower manhole indicating that there is probably an infiltration problem in the leach line. If the District extends the existing system, it will provide additional 8" sewer line, which would be a significant benefit to the District in the future. Application has been made to the State for grant funding of 87-1/2%. Mr. Dolan requested $25,000 for design work. After discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization of $25,000 for design of Job 2252 (Bollinger Canyon Sewer) be approved subject to the resolution by the General Manager-Chief Engineer of the issues presently being studied. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None 5. CASA's ANNUAL WORK CONFERENCE After discussion, it was moved by Member Allan, seconded by Member Carlson, that four Board Members, the General Manager-Chief Engineer, Deputy General Manager-Chief Engineer, Manager-Plant Operations, and Counsel for the District be authorized registration, travel and other expenses to attend the CAS A Annual Workshop at Del Monte on August 17- 20, 1977. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None 6. REVIEW OF BROADMOOR HOMES WATER RECLAMATION PROPOSAL Mr. Dolan, General Manager-Chief Engineer, stated that there are 07 14 77 1085 some technical details that need work and has requested Broadmoor provide further information. This project has been discussed with the Regional Water Quality Control Board and they generally support the concept. The District had a number of questions, including the question of possible conflicts with other water reclamation goals and an uncertainty as to whether or not there was sufficient reclamable wastewater in the area. No action is indicated on this matter at this time. 7. REVIEW OF BECHTEL ATTORNEY FEES This matter was discussed at the meeting of July 7. Mr. Carniato, Counsel for the District, reviewed the situation and advised the Board on what alternatives can be taken regarding Bechtel's request that the District pay the legal fees involved in the litigation. After discusssion and comment, it was the consensus of the Board to defer any action on the matter to some future date. VII. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING It was moved by Member Allan, seconded by Member Rustigian, that the easements, as listed below, be accepted at no cost to the District and that respective resolutions be adopted to that effect and that their recordation be authorized. Grantor Job No. Parcel No. Danville Medical Group 2897 1 Quail Court Assoc. & T. M. Chang & Yoshie Fugino Chang 2822 2 G. L. Lewis Homes 2757 2B RESOLUTION NO. 77-185, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM DANVILLE MEDICAL GROUP, A PARTNERSHIP, DANVILLE AREA, (JOB NO. 2897- PARCEL NO.1) . RESOLUTION NO. 77-186, A RESOLUTION ACCEPTING AN EASMENT AT NO COST TO THE DISTRICT FROM UAIL COURT ASSOCIATES, A LIMITED PTNSHIP, AND T. M. CHANG AND YOSHIE FUJINO CHANG, WALNUT CREEK AREA, JOB NO. 2822, PARCEL NO.2 RESOLUTION NO. 77-187, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM G. L. LEWIS HOMES, A CALIFORNIA CORPORATION, LAFAYETTE AREA (JOB NO. 2757 PARCEL NO. 2Bt Motion carried by the following vote: AYES: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Members: None 2. AUTHORIZE EXECUTION OF "AGREEMENT RELATING TO REAL PROPERTY WITH ROGER K. SHERWOOD, ET UX, LOCATED AT 3320 WALNUT LANE, LAFAYETTE, JOB NO. 383, (LOT 132, ST. MARY'S ESTATES) Mr. Dolan, General Manager-Chief Engineer requested that this item be held over. 3. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. AUTHORIZATION OF 5,000 FOR SPECIAL DESIGN SERVICES FROM BROWN AND CALDWELL This item was taken up under Item 3, OLD BUSINESS and acted upon immediately following that item. 07 14 77 1086 b. AUTHORIZATION FOR SPECIAL DESIGN SERVICE FRO~1 BROWN AND CALDWELL - Mr. Dolan, General Manager-Chief Engineer, explained that the original design of the Water Pollution Control/Reclamation Plant provided for a dual source of electric power supply, however, the State determined that the cost of the second source would not be eligible for grant funds, so it was eliminated. Subsequently, with modifications in Plant design, it has been determined that a second source would be desirable and is therefore requesting authorization to have Brown and Caldwell perform an engineering analysis of standby power requirement. After discussion, it was moved by Member Allan, seconded by Member Rustigian, that a limited fee of $13,000 be authorized for Brown and Caldwell to perform an engineering analysis of standby power requirements with recommendations for alternatives, be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None c. AUTHORIZATION FOR PAUL PAPKE TO ATTEND THE FOURTH ANNUAL CONFERENCE ON COMPUTER GRAPHICS AND INTERACTIVE TECHNIQUES After discussion, it was moved by Member Rustigian, seconded by Member Allan, that Paul Papke be authorized registration, travel and other expenses to attend the Fourth Annual Conference on Computer Graphics,and Interactive Techniques on July 20-22, in San Jose. Motion carried by the following vote: AYES: Nf>ES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None d. REQUEST FOR AN EXECUTIVE SESSION Mr. Dolan stated that this request is regarding a personnel matter and requested that it be put over to the end of the meeting. VII 1. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan directed the Board's attention to the schedule calendars placed in the back of their books for their convenience. Board Members expressed agreement with this practice. b. Mr. Dolan suggested that the Board meet at the Plant in Executive Session on Saturday, August 6, 1977 to review the Treatment Plant construction progress and discuss matters concerning contract litigation. After discussion, it was agreed by the Board to set the tour and meeting date for August 6, and requested that notices be sent advising that there will be a meeting of the District Board on August 6 consisting of a plant tour followed by an executive session to discuss plant litigation matters. 2. COUNSEL FOR THE DISTRICT None 3. SPECIAL COUNSEL FOR THE DISTRICT None 4. SECRETARY None 07 14 71 1087 5. COMMITTEES Board Members stated that they would be recommending Member Campbell for committee assignments. IX. MATTERS FROM THE FLOOR a. President Boneysteele inquired as to whether the statement from Joan Embree (Public Relations Writer) has been paid. He was assured by staff that it has been paid. b. President Boneysteele stated that he would be attending the Drought Conference on July 25 at the Concord Inn. After discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization for one Board Member and two staff people to attend the Drought Conference at the Concord Inn on July 25 be approved. Motion 'carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Campbell, Carlson, Rustigian, Allan and Boneysteele None None c. Mr. Jack Best advised the Board on the progress of the retirement dinner honoring Mr. Charles Gibbs. At 10:43 P.M., President Boneysteele declared an executive session to discuss a personnel matter. At 11:10 P.M., President Boneysteele closed the executive session. ADJOURNMENT At 11:11 P.M., President Boneysteele adjourned the meeting. (') COUNTERSIGNED: 07 14 77