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HomeMy WebLinkAboutBOARD MINUTES 06-15-77 1058 MINUTES OF A REGULAR BOARD MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD JUNE 15, 1977 The District Board of the Central Contra Costa Sanitary District convened in a regular session (changed from June 16, 1977 to June 15, by prior notice) at its regular place of meeting, 1250 Springbrook Road, Walnut Creek, County of Contra Costa, State of California, on June 15 1977 at 7:30 P.M. President Boneysteele requested the Secretary to call roll. 1. ROLL CALL PRESENT: ABSENT: Members: Members: Carlson, Allan and Boneysteele Rustigian Member Rustigian arrived at 7:33 P.M. II. APPROVAL OF MINUTES None. IlL APPROVAL OF EXPENDITURES None. IV. HEARINGS None. V. BIDS None. VI. OLD BUSINESS 1. STAFF PRESENTATION OF GARBAGE RATE STUDY (SET DATE FOR HEARING) Mr. Dolan, General Manager-Chief Engineer, stated that the study will be presented in three steps: 1. Summary report on the findings of the District investigation into the efficiencies of ,the garbage hauling companies. 2. A financial report and rate study. 3. Staff recommendation on the rates. Presentation on the first two steps will be made at this meeting; the third step, recommendations of management, will be presented at the July 7, meeting. Mr. Dolan referred to Mr. Jack Case, Engineering staff member who prepared the route survey report, to explain to the Board the procedures and certain figures that were used in the preparation of the report. At the close of the presentation, President Boneysteele requested that Mr. Case prepare a written summary of his report indicating examples of calculations for certain routes and his recommendations for increased efficiency. Mr. Ron Reagan, member of the Accounting Division, was called to explain the next step, Financial Analysis Report, to the Board Members. 06 15 77 '. 1059 After review of Mr. Reagan's report, Board Members requested that the cost calculations should be based on specific area rather than the unincorporated area and the City of Walnut Creek. Mr. Dolan commented that the financial reports are based on unaudited statements and he would recommend that, in the future, we work from audited statements. He also stated that it has been the practice of the Sanitary District to work on projected garbage costs because of the inherent uncertainty of projections. Mr. Dolan suggested it would be more reliable in the future to work from an established cost increase. Staff is now requesting that the Board set a hearing date for the garbage rates. After discussion and comment, it was moved by Member Carlson, seconded by Member Allan, that the hearing for garbage rate increases be set for July 21,1977. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Carlson, Rustigian, Allan and Boneysteele Members: None Members: None 2. 1977-78 BUDGET - EMPLOYEES ASSOCIATION REQUEST AND PRESENTATION TO THE BOARD Mr. Dolan advised that the Personnel Committee had met this afternoon with representatives of the Employees Association at the District Office and referred to Member Allan, Chairman of the Committee, for a report. Member Allan advised that the Personnel Committee had a series of three meetings, two with the Employees' Association and one with management. The resulting recommendations of the Personnel Committee concerning the various items of the Employees Associations's request are as follows: Exhibit A; Off Job Disability Inusrance Personnel Committee recommends denial of this request. Exhi bit B: Revision of Chapter 4 of the District Code Pertaining to Promotiona') Examinations Personnel Committee recommends that this item be deferred for further study. After discussion, it was the consensus of the Board that this item be brought back for further consideration at the first meeting in October. Exhibit c: Blue Cross Drug Program Personnel Committee recommends denial of this request. Exhibit 0: Benefits for Dependents of Deceased Employees Personnel Committee recommends approval of this request, using IRS description of dependents. Exhibit E: Shift Differential Pay Personnel Committee recommends approval of Shift Differential Pay requests of 5.0% for swing shift and 7.5% for graveyard shift. Exhibit F: Longevity Pay Personnel Committe recommends approval of a 2-1/2% career service pay increase after 20 years employment, excluding management personnel. Exhibit G: Certification Fees Personnel Committee recommends denial for the employees request that the District pay job related certification fees. 0 '(j la 77 1060 Board discussion followed with regard to this request, afterwhich it was moved by Member Carlson, seconded by Member Rustigian, that Exhibit G (District payment of job related certification fees) be approved. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Rustigian, Allan and Boneysteele None None Exhibit H: Salary Increase Personnel Committee recommends approval of a 7-1/2% salary increase for staff employees, excluding management employees, based on the Cost of Living Index. After discussion, it was moved by Member Allan, seconded by Member Carlson, that the recommendations as presented by the Personnel Committee, Employee Association's salary and benefit requests for 1977-78 be approved, with exception of Exhibit G, which was separately acted upon by the Board. Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Rustigian, Allan and Boneysteele None None Mr. Ron Reagan, President of the Employees' Association, expressed his appreciation to the Board, the Personnel Committee and Management for their interest and consideration of these requests. Mr. Carniato, Counsel for the District, requested that a memorandum stating the details of the understanding reached be drafted by the Employees' Association for ratification within the next seven to ten days. Mr. Reagan assured the Board that this would be done. At 9:13 P.M., President Boneysteele recessed the meeting. At 9:21 P.M., President Boneysteele reconvened the meeting. 3. RECONSIDERATION OF REQUEST OF MR. RICHARD PETERS TO INCREASE MAXIMUM ALLOWABLE REBATE RECOVERY - JOB NO. 1276 Mr. Dolan, General Manager-Chief Engineer, explained that on February 17,1977, Mr. Peters requested that the Board purchase his rebate rights and increase his maximum allowable rebate, but since the District Code does not provide for such purchases or a rebate increase due to inflation, the request was denied. Mr. Peters addressed the Board requesting that they revalue his account to the current cost level. He also stated that the County approved septic tank installations in the vicinity of his sewer development between 1965-1970. Staff informed Mr. Peters that the County Health Department normally checks with the District to determine if sewers are reasonably available prior to the issuance of any septic tank permit. President Boneysteele stated that the Board cannot act on Mr. Peters' request without establishing a general change in policy, requiring a Code change, and suggested that Mr. Peters advise the Health Department of their inconsistencies. After further discussion, it was moved by Member Carlson, seconded by Member Allan, to deny Mr. Peters' request. Motion carried by the following vote: AYES: NOES: ABSENT: ABSTAINING: Members: Members: Members: Members: Carlson, Allan and Boneysteele None None Rustigian 06 15 77 1061 Staff will contact the County Sanitarian regarding Mr. Peters' statement on septic tank approvals in the vicinity of his sewer installation and report back to the Board with their findings. VII. NEW BUSINESS ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTION AND AUTHORIZE RECORDING 1. It was moved by Member Allan" seconded by Member Rustigian, that the easement, as listed below, be accepted .at no cost to the District, resolution be adopted, and its recording authorized. RESOLUTION NO. 77-133, A RESOLUTION ACCEPTING AN EASEMENT AT NO COST TO THE DISTRICT FROM RICHARD J. CLANCY AND CLARA E. CLANCY, JOB NO. 1597, PARCEL NO. 31, WALNUT CREEK AREA Motion carried by the following vote:, AYES: Members: Carlson, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Members: None 2. President Boneysteele again queried staff as to how the District stands on its flow capacity with regard to annexations. Mr. Dolan, General Manager-Chief Engineer, reported that staff will present a growth capacity study at the meeting of July 21, which will outline its plan to cope with the problem. After discussion, it was moved by Member Allan, seconded by Member Rustigian, that P. A. 77-32 (Martinez), P~ A. 77-33 (Danville) and P. A. 77-34 (Alamo) be approved for inclusion in pending annexations to the District. Motion carried by the following 'vote: .. ' AYES: Members: Carlson, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Members: None 3., AUTHORIZATION TO ,HIRE ENGINEERING AID I FROM ADOPTED ELIGIBLE LIST . . After discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization for the Engineering Department to hire an Engineering Aid I, at entry level, (salary range 52-C $1,118- $1,229) from the adopted Eligible List be approved. Motion carried by the following vote: AYES: Members: Carlson, Rustigian, Allan and Boneysteele NOES: Members: None ABSENT: Members: None AUTHORIZATION TO EXECUTE CONSENT TO DEDICATION TO CONTRA COSTA COUNTY FOR DRAINAGE PURPOSES, JOB NO. 1597, WALNUT CREEEK AREA 4. After discussion, it was moved by Member Rustigian, seconded by Member Allan, that authorization to execute Consent to Dedication to Contra Costa County for Drainage Purposes, Job No. 1597, Walnut Creek Area, be approved and a resolution adopted to that effect and its recording authorized. .' . " , RESOLUTION NO. 77-134, A RESOLUTION AUTHORIZING EXECUTION OF CONSENT TO DEDICATION TO CONTRA COSTA COUNTY FOR DRAINAGE PURPOSES, JOB NO. 1597, WALNUT CREEK AREA 06 15 77 1062 Motion carried by the following vote: AYES: Members: NOES: Members: ABSENT: Members: Carlson, Rustigian, Allan and Boneysteele None Non~ 5. REVIEW AND APPROVE BILLS FOR LITIGATIONS~RVICES ',"' " After review and discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization to pay statements from District Counsel, dated June 3, 1977 for litigation services regarding CCCSD vs. Camerlo, Peterson-Simpson/CCCSD and Matthews vs. CCCSD, totalling $3,939.43 be approved. Motion carried by the following vote: ' AYES:., NOES: ABSENT: Members:, C~rl son, Rust.i gi an, All an and, Boneysteel e Members: None Members: None 6. ADDITIONAL BUSINESS ADDED BY SUPPLEMENTAL AGENDA a. ESTABLISH PROCEDURE FOR APPOINTMENT OF FIFTH BOARD MEMBER The Board reviewed the matter of appointing a fifth Board Member. It was concluded that Member Allan will meet with Member Carlson for further discussion and evaluation of the candidates and that the Board will make an appointment prior to July 15. b. PUBLIC WORKS EMPLOYMENT ACT - 1977 FUNDING Mr. Dolan, General Manager-Chief Engineer, requested that Mr. Dalton, Deputy General Manager-Chief Engineer, summarize the matter for the BQard. ' Mr. Dalton advised the Board that the County has received grant funds from this program but does not intend to distribute that money to other agencies; the rationale being that the money should be used for County-wide projects that will benefit toe greatest number of people. Mr. Dalton suggested writing the Board of Superviso~s requesting a different priority system and submitting our recommendations. After discuss i on, it was moved by Member Allan, seconded by Member Rustigian, that staff be authorized to prepare a letter to the Board of Supervisors, to be signed by the General Manager-Chief Engineer recommending that the County adopt a different priority system regarding funds received from the Economic Development Administration. Motion carried by the fo 11 owi ng vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Rustigian, Allan and Boneysteele None None RECLAMATION TREATMENT PLANT, BROADMOOR HOMES c. Mr. Dolan, General Manager-Chief Engineer, advised that Trotter, Yoder and Associates met with Mr. Dalton and himself to discuss Broadmoor Homes proposal to construct a small package plant near the District's trunk sewer along the SPRR/RW in San Ramon for the purpose of irrigating the golf course abutting their 1000+ unit subdivision near Crow Canyon Road. Staff feels that there are some complications to this proposal in that we do not have clarification as to whether there is enough waste water discharge for this plant and if the District were to divert any of its flow from other developments, the amount of reclaimed water available to Co~tra, Cos~a ço~n~y Water Djstrict would be reduced. .', Thi,$ item wouldjustify staff exploration and is,;p,res,ented..for Board consideration. 06 15 77 1063 AUTHORIZE PURCHASE OF BARTD PARCEL ADJACENT TO ORINDA CROSSROADS PUMPING STATION d. Mr. Dolan, General Manager-Chief Engineer, explained the situation to the Board. The original access and working area for the Pumping Station have been rendered nearly useless by State takes and the installation of traffic islands and additional traffic lanes. It has been brought to staff's attention that BARTD is proposing to sell the adjacent property at a public auction subject to the approval of the BARTD Board of Directors. After discussion and advice from District Counsel, it was moved by Member Allan, seconded by Member Rustigian, that Counsel be authorized to file a condemnation action on the BARTD parcel and to submit an offer to the Transit District for the purchase of the property and that a resolution be adopted to that effect. RESOLUTION NO. 77-135, A RESOLUTION AUTHORIZING CONDEMNATION PROCEEDINGS FOR ACQUISITION OF AN IMPROVED ACCESS TO THE ORINDA PUMPING STATION Motion carried by the following vote: AYES: NOES: ABSENT: Members: Members: Members: Carlson, Rustigian, Allan and Boneysteele None None VII 1. REPORTS a. Mr. Dolan reported that he has spoken to Mr. Fred Dierker of Regional Water Quality Control Board, regarding the sale of reclaimed water and he would agree to have the Sanitary District act as the lead agency over at least a portion of our service area. Staff met with Mr. Laverty of EBMUD and after discussion, it was agreed that the District would take care of the licensing and permits and EBMUD would have the responsibility of on-site inspection. Concord and Clayton would be included in the reclaimed water service area. b. Mr. Dolan reported that over 200,000 feet of pipeline was cleaned during the month of May. Additional root intrusion, caused by the drought, is becoming a problem. The Maintenance Department is testing new chemicals for root control. c. Mr. Dolan reported that the Engineering Department has seven major projects in progress, four of which are very active. Connection permits have increased 141% over last year's rate. d. Mr. Dolan reported that the flow at the treatment plant is down to 19.3 mgd. The SA, Phase I (Peterson-Simpson) work is 98% complete and they are now testing the equipment. 5A, Phase II (Monterey Mechanical) work is nearing completion. The operator training program is in full swing and making significant progress. e. Mr. Dolan informed the Board that the District has been receiving threatening and discourteous phone calls from persons calling themselves Mr. Wilson and Mr. Barnes as well as other anonymous calls. These have been reported to the police and sheriff as probable felony offenses. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato reported that the Air Pollution Control Board has agreed to accept the amount of $1,000 as settlement for the outstanding citations for violations at the Treatment Plant. 06 15 77 1064 After discussion, it was moved by Member Allan, seconded by Member Rustigian, that authorization to pay $1,000 to the Air Poîlution Control Board -as settlement for air .pollution violaUons at the Treatment Plant be app'roved. Motion carried by the followin-g vote: ' AYES: Members: Carlson, Rustigian, Allan and Boneysteele ,NOES,:,. jMemb~rs: None, ABS~NT: ~mbers:Ncirie b. Mr. Carniato advised the Board that he is still reviewing the Peterson-Simpson claim and would be submitting his report to the Board at a later date. IX. MATTERS FROM THE FLOOR Member Allan requested that the Accounting Department always indicate on checks sent to Board Members, what the payment is for. x. ADJOURNMENT I: At 11:03 P.M., President Boneysteele adjourned the meeting. ,", , " £ COUNTERSIGNED: ' , , . 06 15 77