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HomeMy WebLinkAboutBOARD MINUTES 05-19-77 1033 MINUTES OF A REGULAR MEETING OF THE DISTRICT BOARD CENTRAL CONTRA COSTA SANITARY DISTRICT HELD MAY 19, 1977 The regular meeting of May 19, 1977, 7:30 P.M., was adjourned until May 26, 1977, 7:30 P.M., at the regular place of meeting because a quorum was not present. AD HOC COMMITTEE MEETING Since there were not enough Board Members present to constitute a quorum, President Boneysteele designated Member Rustigian and himself as an Ad Hoc Committee to review the business on the agenda submit a committee report on the various items. The report will be placed on the next agenda and acted on by the Board at the May 26 meeting. Member Boneysteele, Chairman of the Ad Hoc Committee proceeded with consideration of items of the agenda. 1. MINUTES OF THE MEETING OF MAY 5,1977 The minutes of the meeting of May 5, 1977 were deferred to the meeting of May 26,1977. IlL EXPENDITURES Approval of expenditures were deferred to the meeting of May 26, 1977 . IV. HEARINGS None. V. BIDS None. V1. OLD BUSINESS EXECUTION OF JOINT POWERS AGREEMENT FOR CENTER AVENUE SEWER RELOCATION IN PACHECO 1. Mr. Dolan, General Manager-Chief Engineer, referred to Mr. Best, Manager-Engineering Department for further input on this item. Mr. Best reported that at the meeting of April 21, the Board authorized $12,000 for design and construction of DSP 2851. After discussions with Contra Costa County and review by District Counsel, staff is requesting Board approval to execute the joint powers agreement with the County to do the necessary Center Avenue sewer relocation work as part of this road contract. Committee recommendation: liDo Pass" 05 l~ 77 1034 2. EXECUTION OF JOINT POWERS AGREEMENT FOR BOULEVARD WAY SEWER RELOCATION IN WALNUT CREEK Mr. Dolan, General Manager-Chief Engineer, advised Member Rustigian and Member Boneysteele that said sewer relocation was approved by the Board on May 5, 1977. Staff is now requesting approval to execute the joint powers agreement with the County for construction of a portion of the Boulevard Way sewer relocation. Committee recommendation: 3. liDo Pass II DISCUSSION CONCERNING PROCEDURE FOR APPOINTMENT TO BOARD POSITION Mr. Dolan, General Manager-Chief Engineer, presented to the Board Members a suggested outline of the format to be used for interviewing the applicants for the Board vacancy. After discussion, it was the censensus of the committee that the candidates be given 10 minutes for their presentation and 5 minutes for questions. The interviews will be in public meeting beginning at 8:00 P.M., May 26, 1977 and continue until 10:30 P.M. Those not interviewed that evening will be interviewed on Saturday, May 28. The Secretary of the District was instructed to inform the candidates by mail of the scheduled interviews and enclose; (1) list of candidates; (2) suggested outline for presentation; (3) Oath of Office; and (4) Conflict of Interest Code. The list of app~icants receívèd'thûS'far,are as fo 11 ows : Nels E. Carlson Ron E. Butl er John J. Teeling Derek R. Augood James M. Barnes Douglas E. Carlson Albert L. Maas, III Mark A. Holt John J. Connolly George K. Notter Barbara Zivica Rolland M. Hamilton Charles A. Risby Harry W. Coffin Jack E. Campbell Robert A. Falco Frederick Sanders Alan L. Stanley James W. Cook Clarence W. Roen 4. 30 Ross Dr., Moraga 422 Fensalir Ave., Pleasant Hill 3283 Gloria Terrace, Lafayette 151 Camino Amigo Ct., Danville 6 Greenwood Ct., Orinda 60 Kevin Ct., Walnut Creek 324 Ada Dr., Pacheco 1747 Gumwood Dr., Concord 20 Sun Valley Dr., Walnut Creek 65 Coral Drive, Orinda 1045 Springfield Drive, Walnut Creek 2088 Stewart Avenue, Walnut Creek 221 Courtney Lane, Orinda 106 Beverly Drive, Pleasant Hill 3369 Sweet Drive, Lafayette 72 Cuesta Way, Walnut Creek 196 Alamo Square, Alamo 273 San Antonio Way, Walnut Creek 1180 East Elmwood Dr., Walnut Creek 53 La Serena Ct., Alamo AUTHORIZE EXECUTION OF AMENDMENT NO.5 TO BROWN & CALDWELL AGREEMENT RELATING TO STAGE 5B PHASE I (PREDESIGN) Mr. Dolan, General Manager-Chief Engineer, advised that this item had been previously discussed at the meeting of February 3, at which time Mr. Horstkotte recommeded approval of Amendment No.5. It was the consensus of the Board to take no action at that time pending approval from the State Water Resource Control Board. Staff now has been advised by the State Water Resource Control Board that the subagreement is now in procedural conformity with the Federal Regulations and we may award the Amendment No.5. Committee recommendation: 05 19 77 II Do Pass II 1035 VI I. NEW BUSINESS 1. ACCEPTANCE OF EASEMENTS AT NO COST TO THE DISTRICT AND ADOPTION OF RESPECTIVE RESOLUTIONS AND AUTHORIZE RECORDING After discussion, Committee recommendation to the Board was liDo Pass" for the easements 1 isted on the agenda, together with adoption of respective resolutions and authorization of recording. 2. AUTHORIZATION TO EXECUTE "CONSENT TO EXECUTION OF A DEED TO CONTRA COSTA COUNTY FOR A PUBLIC ROAD After discussion, Committee recommendation was "00 Pass" for authorization to execute "Consent to Execution of a Deed to Contra Costa County for a Public Road", together with adoption of a resolution and authorization for recording. AUTHORIZE $1,500 FOR GENERAL MANAGER-CHIEF ENGINEER OFFICE EQUIPMENT 3. Mr. Dolan, General Manager-Chief Engineer, explained to the Committee his need for the equipment listed below: IBM Recorder & Transcriber Sony Portable Dictating Equipment Calculator $1,225.50 182.00 80.00 $1,487.50 After discusison, Committee recommendation was "00 Pass" for authorization to purchase the above equipment. AUTHORIZE $280 FOR FIBERGLASS EXTENSION LADDER 4. Mr. Dolan, General Manager-Chief Engineer, advised the Committee that due to the immediate need of an extension ladder for the Survey Crew, he authorized the purchase of a fiberglass extension ladder, which was not included in th~ present Engineering Department budget. After discussion, Committee recommendation was liDo Pass" to authorize $280 for the purchase of an extension ladder. REQUEST AUTHORIZATION OF $5,000 FOR EMERGENCY RELOCATION 5. Mr. Dolan, General Manager-Chief Engineer, explained that the sewer main is properly positioned within the District1s easement. However, the property owner in construction of a retaining wall to stop a landslide, drilled a pier directly through the sewer line and filled it with concrete. Mr. Dolan recommended that the sewer line be relocated around the slide area and that the owner of the property be held liable to pay for a portion of this work. Mr. Hinkson, Manager-Maintenance Department, advised that work has already been started on a temporary relocation 1 i ne. "" After further discussion, Member Boneysteele stated that due to the urgency, the Board Members present have no objection to the staff proceeding on their judgment and that this item should be put over until the next full Board meeting (June 2) for official approval. 6. CLAIM OF MR. BRUCE HALE, 48 VIA FLOREADO, ORINDA, FOR $2,846.99 IN PROPERTY DAMAGE Mr. Carniato, District Counsel, stated that Mr. Hinkson, Manager-Maintenance Department, had discussed this item with him and theyare of the opinion that the District's responsibility for this damage is minimal. The Committee requested that this item be put over until the next full Board meeting (June 2) for further discussion. 7. CLAIM OF MRS. G. G. TALASKA, 5138 LODATO CT., CONCORD, IN THE AMOUNT OF $77.26 FOR VEHICLE DAMAGE Mr. Dolan, General Manager-Chief Engineer, explained the claim to 05 19 77 --,-- - ,- ----,-,--------_._,------- ,-,-_.._---- ---,-,-- 1036 05 the Committee, stating that Mrs. Talaska's car was brushed by a District vehicle driven by Mr. Horstkotte. After further discussion, the Committee recommended a liDo Pass'l to the Board for the above claim. 8. RE UEST AUTHORIZATION TO REPLACE THE MAINTENANCE DEPARTMENT DEPARTMENT ICEMAKER AT A COST OF 1,255 After explanation and discussion, the Committee recommended liDo Pass" to the Board on the above item. 9. AUTHORIZATION TO EXECUTE A CONTRACT WITH M. J. FLANAGAN, P. E. Mr. Dolan, General Manager-Chief Engineer, explained to the Committee that the District has received a research grant for "Evaluation of Control Strategy and Management Information System Performance in an Advanced Water Reclamation Plant. II Under this grant, the District is required to use an outside consultant. After discussion, the Com!TIittee recommended liDo Pass" to the Board to authorize the execution of a contract with M. J. Flanagan to act as a consultant for the evaluation of control strategy and management information. 10. PROCEDURES ON EMPLOYEE PROBATIONARY PERIODS ,After explanation by Mr. Dolan, General Manager-Chief Engineer, the Commlttee recommended liDo Pass" to the Board to authorize approval to adjust the salaries of emplo~ees completing probationary perlods to the next highest step of the employees pay range at the beginning of the month following the successful completion of probation. Subsequent step raises will continue to be administered in accordance with existing policy. 11. REVIEW AND APPROVAL OF BILL FOR LITIGATION SERVICES After explanation by Mr. Dolan, General Manager-Chief Engineer, and further explanation by Mr. Carniato, District Counsel, the Committee recommendation was liDo Pass" to the Board to authorize payment of statement dated May 12, 1977 from John A. Bohn for litigation services in the amount of $1,400. 12. ADDITIONAL ITEMS ADDED BY SUPPLEMENTAL AGENDA None. VII I. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan reported that he has met with the EPA, State Water Resource Control Board, Brown and Caldwell and J. B. Gilbert to attempt to clear away any roadblocks that might slow down the 5B-Phase I Project. The District is now ready to go from the preliminary design phase into the full design phase of this project. b. Mr. Dolan reported that application for reclaimed water use has been filed with the Regional Water Quality Control Board and we are now awaiting approval. There are some administrative details that will have to be worked out with CCCWD and EBMUD. c. Mr. Dolan reported that he has spoken to the staff of ENGINEERING NEWS RECORD concerning the publication of an article on our solid waste recovery project. d. Mr. Dolan reported that the preliminary work on the 1977-1978 EQC accounts are underway. Requests sent to tax exempt property owners for data regarding their water use are being answered. 19 77 1037 e. Mr. Dolan reported that this year we have had the highest building connection activity in the history of the District. In the first four months of 1977, there has been 2485 connections and the highest total year was 2981 in 1973. f. Mr. Dolan reported on the progress of the construction at the Treatment Plant Facility: 5A-Phase 1, is 98% complete, 5A-Phase II is 95% complete. The daily flow in April has been 20 MGD and preparations are underway to phase out operation of the Concord Treatment Plant. 2. COUNSEL FOR THE DISTRICT a. Mr. Carniato requested an executive session to discuss litigation matters. b. Mr. Carniato requested clarification regarding payment of funds for temporary easements, DSP 2742. 3. SPECIAL COUNSEL FOR THE DISTRICT None. 4. SECRETARY None. 5. COMMITTEES a. Member Rustigian stated that he may be unable to be present at the interview session for District Board applicants on Saturday, May 26. b. Member Boneysteele reported on the CASA meeting held in San Diego. He stated that one of the matters of interest was the District's Deferred Compensation Plan and that to date no decision has been made as to how these funds will be invested. Mr. Carniato stated that he has met several times with representatives of the District employees' concerning the proposed program and one of the problems is that it is not acceptable to IRS and may pose some disadvantages as far as the employees are concerned. He has, therefore, asked the employees to review their program. c. Mr. Carniato reported that he will have a comprehensive memo on the employees bargaining unit. IX. MATTERS FROM THE FLOOR None. Member Boneysteele declared a recess at 8:57 P.M. Member Boneysteele closed the recess at 9:04 P.M. and declared an executive session at 9:05 to discuss personnel and litigation matters. At 9:42 P.M., Member Boneysteele closed the executive session portion of the Committee meeting. X. ADJOURNMENT At 9:43 P.M., Member Boneysteele adjourned the "Ad Hoc Committee Meeting". R;'::--- Sec e ry of th~ District Board of the Central Contra Costa Sanitary District, County of Contra Costa, State of California 05 l~ 77 .,---~ ,------_.._,--,..--,.._-,---------,._,-_"_-----'----"'_---,.._------_.,---,----_.._-,.,----_..,