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HomeMy WebLinkAboutBOARD MINUTES 03-02-89 32 MINUTES OF THE REGULAR BOARD MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON MARCH 2,1989 The District Board of the Central Contra Costa Sanitary District convened in a regul ar meeti ng at its regul ar pl ace of meeti ng, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 3 p.m. on March 2,1989. President Rainey called the meeting to order and requested that the Secretary call roll. I. ROLL CALL PRESENT: Members: Dalton, Clausen, Carlson, Rainey ABSENT: Members: Boneysteele Member Boneysteele had previously indicated that he would be unable to attend this meeting and had requested that he be excused. II. PUBLIC COMMENTS None At this time, President Rainey departed from the order of the agenda to present a very important commendation to Ms. Anne McLaurin, Maintenance Crew Member. V. ADMINISTRATIVE 1. ADOPT A RESOLUTION COMMENDING. ANNE McLAURIN FOR ACHIEVEMENT .oF NATIONAL RECOONITION FOR HER SERVICE TO THE COMMUNITY, HER FAMILY, AND THE DISTRICT . Mr. Roger J. Dolan, General Manager-Chief Engineer, indicated that Ms. Anne McLauri n has been a very strong supporter of the United Way campaign and has achieved some very significant results here at the District. Ms. McLaurin has been recognized by the Ladies Home Journal, a National publication, for her work in the community. A United Way video i n which Ms. McLauri n partici pated, was shown to thé Board. At the conclusion of the video, President Rainey presented Resolution No. 89-018 to Ms. McLaurin commending her for achievement of national recognition for her service to the community, her family, and the District. President Rainey stated that the District is very proud to have Ms. McLaurin as an employee. Ms. McLaurin thanked the Board for the Resolution and for initiation of the Trainee Program and her position at the District. At this time, President Rainey returned to the order of the agenda. III. APPROVAL OF MINUTES 1. MINUTES OF FEBRUARY 16,1989 It was moved by Member Carl son and seconded by Member Dal ton, that the minutes of February 16, 1989, be approved as presented. There being no objection, the motion was approved with Member Boneysteele being absent. IV. CONSENT CALENDAR Prest dent Rai ney requested that Item 6 be removed from the Consent Calendar for discussion following Item VIII., Correspondence. It was moved by Member Carlson and seconded by Member Clausen, that the Consent Calendar, consisting of Items 1 through 5 excluding Item 6, be approved as recommended, resolutions adopted as appropriate, and recordings duly authorized. /.~ 03 .,;~O2 " 89 >;'.'.. . ,) "'.." ': " ." ".:: 33 1. Resolution No. 89-019 accepting an easement at no cost to the Di strict from GERTRUDE WANEK, Ori nda area (Job 1573 - Parcel 76 ~1) was approved and recording authorized. Motion approved on the following vote: AYE'S: Members: Ca rl son, Cl ausen, Dal ton, Rainey NOES: Membe rs: None ABSENT: Membe rs: Boneysteele 2. Authorization was given for P.A. 89-8 (Alamo) to be included in a future formal annexation to the District. Motion approved on the following vote: AYES: Members: Ca rl son, Cl ausen, Dal ton, Rainey NOES: Members: None ~ SENT: Members: Boneysteele 3. A publ ic hearing was se-c at 3 p.m. on April 6, 1989, for consideration of Annexation 106 as amended by the Local Agency Formation Commission (LAFCO). Motion approved on the following vote: AYES: Membe rs: Carl son, Cl ausen, Dalton, Ra i ney NOES: Members: None ABSENT: Membe rs: Boneysteele 4. A public hearing was set for 3 p.m. on April 6, 1989, for consideration of Annexation 107 as amended by the Local Agency Formation Commission (LAFCO). Motion approved on the following vote: AYES: Membe rs: Carl son, Cl ausen, Dalton, Rainey NOES: Members: None ABSENT: Membe rs: Boneysteele 5. Resolution No. 89-020 was adopted initiating proceedings for annexation of ten separate parcels to the Central Contra Costa Sanitary District under the title of District Annexation 110. Motion approved on the following vote: AYES: Members: Carl son, Cl ausen, Dal ton, Rainey NOES: Membe rs: None ~SENT: Members: Boneysteele CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Mr. Dolan, General Manager-Chief Engineer, requested that Item X.1. e., report concerni ng hydrocarbon probl ems with Marti nez sewer, be taken out of order. The Board concurred. x. REPORTS 1. GENERAL MANAGE~CHIEF ENGINEER e. Mr. Dolan, General Manager-Chief Engineer, reported that last week Mr. Jack Finch, Pumping Station Operator, noticed a strong .:';\'0 1V'Ð ~O:~2 ~8~,' 34 hydrocarbon odor as he approached the Fairview Pumping Station. Following investigation, the District immediately notified the Regional Water Quality Control Board and the Martinez Police and Fire Departments. Explosive conditions were measured in the sewer, which services the City of Martinez. The sewer was sealed. Apparently there is infiltration of petroleum products into the pipeline where it 'runs through an easement on the Shell refinery. Mr. Dolan introduced Mr. John Larson, Collection System Operations (CSO) Department Manager, who has been managing the District's response to this problem. Mr. Larson described the pipel ine and showed a video displ aying the pipel ine and the pipeline joints, all of which have been attacked. Mr. Larson stated that Shell has been cooperative and has accepted responsibility to the level of excavating the pipeline so we can get a better idea of the problem. At this time, the resolution of the probl em and the fix have not been determined. It coul d cost as much as $500,000 to make the pipe water tight; however, there could be less costly options. In closing, Mr. Dolan stated that the pipeline has been sealed. At this time we have been assured by the safety experts at Shell that it is not a public safety problem. At this time, President Rainey returned to the order of the agenda. v. ADMIN ISTRATIV E 1. ADOPT A REScx..UTION COMMENDING ANNE McLAURIN FOR ACHIEVEMENT OF N,ATIONAL RECOONITION FOR HER SERVICE TO THE COMMUNITY, HER FAM..!U, AND THE DISTRICT This item was taken out of order earlier in the agenda. VI. TREATMENT PLANT 1. BOARD ACCEPTANCE OF THE 1988 SELF-MONITORING PROORAM REPORT Mr. Dolan, General Manager-Chief Engineer, stated that a summary of the 1988 Self-Monitoring Program Report was presented in the material provided to the Board. Rather than goi ng through a detail ed presentation, staff would be happy to answer any questions the Board may have. Following discussion of various tables attached to the report, President Rainey decl ared that the 1988 Annual Sel f-Monitoring Program Report was duly accepted. VI. APPROV AL OF EXPENDlTU RES 1. EXPENDITURE LIST DATED MARCH 2,1989 Member Dal ton, member of the Budget and Fi nance Committee, stated that he and Member Clausen reviewed the expenditures and found them to be sati sf actory. It was moved by Member Dalton and seconded by Member Clausen, that the Expenditure List dated March 2, 1989, including Self-Insurance Check Nos. 100333-100334, Runni ng Expense Check Nos. 44557-44818, and Sewer Construction Check Nos. 6788-6839, be approved as recommended. There being no o~ection, the motion was approved with Member Boneysteele being abse nt. VIII. CORRESPONDENCE 1. RECEIVE LETTER FROM MS. MARGARET LEE CONCERNING SENIOR CITIZEN ßARBPGE RATE FOR lHE WALNUT CREEK AREA AND CONSIDER PR'õPOSED RESPONSE Mr. Paul Morsen, Deputy General Manager, reviewed the procedure of the City of Wal nut Creek with regard to seni or citizen garbage rates. Following discussion, Mr. Walter Funasaki, Finance Officer, summarized the Di strict's procedure for seni or citizen di scount refuse coll ecti on rates in the City of Orinda. ~Ø,3 ,0:2 "SjÐ~ .Y ,,' ,~, ': 35 At the conclusion of the discussion, the proposed response to Ms. Margaret Lee concerning a senior citizen garbage rate for the Wal nut Creek area was approved. At this time, President Rainey returned to Consent Calendar Item 6, which was pulled for discussion. IV. CONSENT CALENDAR ADOPT RESOLUTION ESTABLISHI~ A NEW ORDER OF BUSINESS FOR DISTRICT BOARD MEETINGS Member Clausen suggested that the agenda business heading APPROVAL OF MINUTES, be placed after CORRESPONDENCE and that a new agenda business headi ng entitl ed MATTERS OF PUBLIC INTEREST be added after AWARDS AND COMMENDATIONS. 6. Following discussion, it was moved by Member Clausen and seconded by Membe r Dalton, th at Reso 1 ut ion No. 89-021 estab li sh i ng a new orde r of business for District Board meetings be adopted with the modifications noted above. Motion approved on the following vote: AYES: Members: Cl ausen, Dalton, Carl son, Rainey NOES: Membe rs: None ABSENT: Members: Boneysteele President Rainey returned to the order of the agenda. IX. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None X. REPORTS 1. GENERAL MANAGER-CHIEF ENGINEER a. Mr. Dolan, General Manager-Chief Engineer, reviewed the history of the Di strict annexati on fees and the basi sand rati onal e for the present and proposed calculations. Mr. Jarred Miyamoto-Mills, Senior Engineer, reviewed the New Facility Fee System for capital investment equalization and the proposed annexation charge approach. Board and staff discussion followed concerning potential for payment of the annexation fee when connection was not made. b. Mr. Dol an introduced Mr. Paul Morsen, Deputy General Manager, who briefly discussed the potential impact of IRS Code Section 89. Mr. Morsen stated that Section 89 is a revenue enhancement plan imposing a new set of regulations concerning benefit packages for employees. Al though the new regul ati ons were due November 15, 1988, they have not . yet been published. A firm has been hired to draft the District's benefit plan as required by the proposed regulations. As soon as the final regulations are released and the plan is completed, this matter will be brought to the Board. c. Mr. Paul Morsen, Deputy General Manager, reported that the Valley Waste Management recycling programs will be starting the week of March 6, 1989, in Al amo, Danv ill e, and Lafayette areas. Brochures introducing the recycling program to Alamo, Danville, and Lafayette were di stri buted. Initial permits have been issued for the recycling processing center proposed by Orinda-Moraga Disposal Service. However, Mr. George Navone, of Ori nda-Moraga Di sposal has recently 1 earned that for the same price, he coul d purchase two recycli ng trucks and haul the, recycl abl es to ".,;0'3",.0:,2 ) aiD 36 another processing facility. Mr. Navone may decide to pursue this alternative method. It is anticipated that recycl ing programs will be implemented in Orinda and Moraga by July 1,1989. Mr. Morsen reported that Pleasant Hill Bay Shore Disposal planned to begin the Pacheco and Clyde recycling program in May 1989. Brochures simil ar to those used i n Al amo, Danv 111 e, and Lafayette were pl anned. Recently, there has been a lack of cooperation from Pleasant Hill Bay Shore Di sposal. Mr. Morsen proposed that a 1 etter be sent to Pl easant Hill Bay Shore and distributed a proposed draft of such a letter. Following discussion, the Board approved the proposed letter to Pleasant Hill Bay Shore Disposal with modifications and authorized the President of the Board of Directors to execute said letter. Mr. Dolan commended Mr. Morsen for the progress made on the recycling programs and for his hard work in this area. d. Mr. Dolan reported that a joint Board meeting will be held with Contra Costa Water District on March 15,1989, to discuss the joint water reclamation project. Dinner will be served at 5:15 p.m. The meeting will follow at 6 p.m. James M. Montgomery Consulting Engineers will make a presentation on the water reclamation pilot study conducted last year and the projections into the future. Contract amendments between the District and Contra Costa Water District will be needed. Mr. Dol an updated the Board on the contract issues. Based on the cost and sal e price of canal water, it appears that the water recl amati on proj ect will pay its own way; however, Contra Costa Water Di strict stands to lose proceeds on canal water if reclaimed water is used instead. , e. The report on hydrocarbon probl ems with the Marti nez sewer was taken out of order earlier in the agenda. f. Mr. Dolan announced that he and Mr. David Williams, Engineering Division Manager, participated in the Fi rst Annual Management Seminar sponsored by American Water Works Association and Water Pollution Control Federation.'- Mr. Williams'presented a paper on Operational Strategic Planning that was well done and well received. g. Mr. Dol an announced that he met with Messrs. Sl1 Garaventa Sr. and Jr. concerning acceptance of Central County waste at the GBF Landfill. They acknowledged their earlier offer to accept the waste but indicated there is a new problem which was not anticipated last fall when the offer was made. Al though the Garaventas believe there is no height limit on the landfill, the State and County believe there is a limit. The Garaventas indicated that if the District were influential in raising the hei ght limit to 300 feet or above, they woul d hel p us up to and i ncl udi ng taki ng packer' trucks at the GBF site. However, Mr. Dol an indicated that he was not too optimistic that the District would be successful in getting Valley Waste Management garbage into GBF Landfill without passing through the Acme transfer station. President Rainey stated that closure of the GBF Landfill is currently being negotiated with local jurisdictions. The Garaventas may not be able to accept more packer trucks at the site. Mr. Dolan stated that a meeting was scheduled with Mr. Phil Batchelor, Contra Costa County Administrator, to discuss the GBF height limit and the CoSWMP. However, Mr. Batchelor canceled the meeting and we have heen unabl e to schedul e another meeti ng at th i s time. Staff will keep the Board apprised of any developments. h. proj act. The Di strict w 111 soon be adverti si ng for the Landscapi ng Reclaimed water will be used for this project. 2. COUNSEL FOR THE DISTRICT None 3. SECRETARY OF THE DISTRICT None '03 02 '89 :', ,:', (~' , :, £ ': ' '" ,: ", '. ,. .. 37 4. BOARD MEfv'BERS a. President Rainey reported that the proposed Solid Waste JPA concept will be considered by the Mayors Conference at their meeting tonight, March 2,1989. Member Clausen reported that the February 17,1989 and March 3,1989 Solid Waste MOU meetings were canceled. A meeting has been scheduled for March 10, 1989. President Rainey reported that the Pl astics Subcommittee of the Solid Waste Commission meets twice a month at the District. There is a significant amount going on in this area including development of markets. In response to a question from Member Clausen concerning the status of the Valley Waste Management/interim rate increase request, Mr. Dolan expressed concern with having two rate increase requests so close together. In addi ti on, the issues of recycl i ng, automated coll ecti on, and their interface must be considered. If the Board wishes, at the next meeting a staff report could be presented in which all costs remain the same for the next fourteen months. There woul d be no rate-setti ng adjustment in June 1989. However, financial statements would be submitted as usual. Member Clausen stated that staff should provide the Board with any information available. Member Clausen stated that the Board of Supervisors does not seem to, want to exercise any authority they have to supervise any rates for sol id waste disposal. Perhaps Central Contra Costa Sanitary District shoul d consider transferring all our sol id waste collection franchises to the County and let them set the refuse collection rates. Member Carlson stated that if such a transfer were made, costs could become greater and the Central Contra Costa Sanitary District would be failing in our job to our constituents. Member Clausen stated that he proposed the idea for the Board's consideration. If a Board Member wishes to calendar the matter for discussion, they should do so. b. It was moved by Member Clausen and seconded by Member Carlson, that Board Members and appropri ate staff as desi gnated by the General Manager-Ch ief Engi neer be authorized to attend the Contra Costa Water District 1989 Delta Conference scheduled for April 20-22, 1989, in Concord, California. There being no objection, the motion was approved with Member Boneysteele being absent. XI. ANNŒJ NCEMENTS None XII. CLOSED SESSION None XIII. ACTIONS RESULTING FROM DISCUSSIONS IN CLOSED SESSION None XIV. ADJ OJRNMENT There being no further business to come before the Board, President Rainey adjourned the meeting at the hour of 5:15 p.m. to reconvene at 5:15 p.m. on March 15, 1989, for a Joint Board Meeting on Water Recl amati on with Contra Costa Water Di strict at 1331 Concord Avenue, Concord, California. President of the Board of Directors Central Contra Costa Sanitary District, County of Contra Costa, State of California COUNTERSIGNED: r ary of the ntral Contra sta Sanitary District, County of Contra Costa, State of California .~:O,3~O2 ~8,9