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Home My WebLink About00. BOARD AGENDA 06-01-2023LICENTRALSAN REGULAR BOARD MEETING AGENDA Thursday, June 1, 2023 Board Room 2:30 PM INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS BARBARA D. HOCKETF- President M4RIAH N. LAURIIZEN - President Pro Tem IVICHAEL R. IVCGILL TAD J. PILECKI FLORENCE T. MDINGTON PHONE: (925) 228-9500 FAX (925) 372-0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. June 1, 2023 Regular Board Meeting Agenda Packet - Page 1 of 165 Open Session - Board Room (Video recorded) 2:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employee: • Greg Norby, Deputy General Manager, Operations - May 30, 2023 Staff Recommendation: Welcome Mr. Norby. President Hockett will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. May 04, 2023 Special Board meeting minutes b. May 18, 2023 Board meeting minutes 3. Approve expenditures incurred April 14, 2023, through May 11, 2023 4. Receive Budget -to -Actual Expenditure overview through the month of April 2023 5. Receive Quarterly Financial Review for quarter ending March 31, 2023 6. Adopt updated salary schedule for all District job classifications effective June 1, 2023 7. Authorize the General Manager to amend a professional consulting services agreement in an amount of $116,000 with Zentner Planning and Ecology, increasing the agreement cost ceiling to $268,000 for long-term outfall programmatic permitting support and as -needed biological services 8. Adopt Resolution 2023-016 authorizing 1) execution of a real property agreement for property located at 650 La Casa Via in Walnut Creek and; 2) staff to record documents with the Contra Costa County Clerk -Recorder's Office 9. Authorize the General Manager to execute: 1) Four new as -needed professional engineering services agreements, each for a five-year term with: • Black & Veatch Corporation, in an amount not to exceed $800,000; • Brown and Caldwell, in an amount not to exceed $500,000; • Hazen & Sawyer D.P.C., in an amount not to exceed $700,000; • HDR Inc. in an amount not to exceed $1,800,000; and 2) Three amendments to increase existing as -needed professional engineering services agreements with: June 1, 2023 Regular Board Meeting Agenda Packet - Page 2 of 165 • Carollo Engineers, I nc. for an increase in the amount of $500,000 for a total agreement amount not to exceed $700,000; • West Yost Associates for an increase in the amount of $850,000 for a total agreement amount not to exceed $1,450,000; • Woodard & Curran, I nc. for an increase in the amount of $600,000 for a total agreement amount not to exceed $1,200,000; and 3) Find these agreements are exempt from the California Environmental Quality Act (CEQA) Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 10. Conduct a public hearing to receive public comment on the Fiscal Year (FY) 2023-24 Central San Budget for the following funds: Operations and Maintenance, Capital Improvement, Self -I nsurance, and Debt Service. Adjourn the hearing until June 21, 2023, at which date the budget would be taken up for adoption, and at that time also find the proposed FY 2023-24 District Budget is exempt from the California Environmental Quality Act (CEQA) (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Open a public hearing on the proposed budget and hear any public comment received. Adjourn the matter until June 21, 2023 at 1:30 p.m. to then take the following actions: A. Find that the FY 2023-24 District Budget is exempt from CEQA; and B. Adopt the FY 2023-24 District Budget for the Operations and Maintenance; Capital Improvement; Self -Insurance; and Debt Service funds, as presented. 11. Conduct a public hearing to receive comment and consider adopting uncodified Ordinance No. 327 establishing a "Schedule of Recycled Water Charges" in accordance with District Code Chapter 6.38 increasing the charge for Recycled Water Customers by three percent effective July 1, 2023, and increasing the charge for Recycled Water Customers by an additional 3 percent effective July 1, 2024. (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct a public hearing; and adopt uncodified Ordinance No. 327 establishing a "Schedule of Recycled Water Charges" in accordance with District Code Chapter 6.38 increasing the Recycled Water charge for Recycled Water Customers by three percent per effective July 1, 2023 and increasing the Recycled Water charge for Recycled Water Customers by an additional 3 percent effective July 1, 2024. 12. Conduct a Public Hearing to receive public comment and consider adopting Resolution 2023-017 to declare a portion of Central San land located at 1250 Springbrook Road, Walnut Creek, CA 94596 (APN: 177-270-030) as currently un -needed and authorize staff to lease a portion of the land for a term not to exceed 10 years (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Conduct a Public Hearing to receive public comment and consider adopting Resolution 2023-017 to declare a portion June 1, 2023 Regular Board Meeting Agenda Packet - Page 3 of 165 of Central San land located at 1250 Springbrook Road, Walnut Creek, CA 94596 (APN: 177-270-030) as currently un -needed and authorize staff to lease a portion of the land for a term not to exceed 10 years. 13. Conduct a public hearing to receive public comment and consider adopting uncodified Ordinance No. 328 amending the Schedule of Environmental and Development -Related Fees and Charges, replacing Ordinance No. 321 in accordance with District Code chapter 6.30, to become effective July 1, 2023 (5 -minute staff presentation) Staff Recommendation (Motion and 4 Affirmativ Votes Required): Conduct a public hearing; adopt uncodified Ordinance No. 328 amending the Schedule of Environmental and Development -Related Fees and Charges, replacing Ordinance No. 321 in accordance with District Code chapter 6.30, to become effective July 1, 2023. 14. Conduct a public hearing to receive public comment and consider adopting uncodified Ordinance No. 329 amending the Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 324 in accordance with District Code chapter 6.12, to become effective July 1, 2023 (10 -minute staff presentation) Staff Recommendation (Motion and four Affirmative Votes Required): Conduct a public hearing; adopt uncodified Ordinance No. 329 amending the Schedule of Capacity Fees, Rates and Charges, replacing Ordinance No. 324 in accordance with District Code chapter 6.12, to become effective July 1, 2023. LEGISLATIVE MATTERS 15. Receive update on pending legislative matters (No presentation is planned, staff will be available to answer questions) Staff Recommendation: Receive the update. REPORTS AND ANNOUNCEMENTS 16. General Manager - Reports a. Receive annual update of the Strategic Risk Inventory and Enterprise Risk Management (ERM) Program (15 -minute staff presentation) Staff Recommendation: Receive the update. 17. General Manager -Announcements a. Announcements - June 1, 2023 Staff Recommendation: Receive the announcements. 18. Counsel for the District 19. Secretary of the District 20. Board Members - Committee Minutes a. May 17, 2023 - Real Estate, Environmental & Planning Committee - Chair Pilecki and Member Wedington June 1, 2023 Regular Board Meeting Agenda Packet - Page 4 of 165 b. May 23, 2023 - Finance Committee - President Hockett and Member Lauritzen Staff Recommendation: Receive the Committee minutes. 21. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Lauritzen • May 16-17, 2023 California Special Districts Association Legislative Days • May 24, 2023 Diversity, Equity, Inclusion (DEI) 1:1 Interviews with consultant Bernardo Ferdman Member McGill • May 16-17, 2023 California Special Districts Association Legislative Days • May 30, 2023 Diversity, Equity, Inclusion (DEI) 1:1 Interviews with consultant Bernardo Ferdman Member Pilecki • May 23, 2023 Diversity, Equity, Inclusion (DEI) 1:1 Interviews with consultant Bernardo Ferdman Member Wedington • May 22, 2023 Diversity, Equity, Inclusion (DEI) 1:1 Interviews with consultant Bernardo Ferdman President Hockett • May 22, 2023 Diversity, Equity, Inclusion (DEI) 1:1 Interviews with consultant Bernardo Ferdman Staff Recommendation: Receive the reports and announcements. 22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT PUBLIC MESSAGE - Board Meeting Participation Options a. The Board of Directors will conduct this meeting in-person in the Board Meeting Room. This meeting will also be livestreamed at centralsan.ora. Members of the public interested in participating in the meeting or providing public comment may opt to: 1. Attend in-person. June 1, 2023 Regular Board Meeting Agenda Packet - Page 5 of 165 2. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference I D 514 851 100# 3. Email: Comments may be emailed to sod _@centralsan.orq before or during the meeting. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 4. Join the Meeting Online: To join as a virtual participant, please contact the Secretary of the District at sod&centralsan.orq for the meeting invite that includes a Microsoft Teams link. All comments received electronically will be provided to the Board. Please contact the Secretary of the District's office with any questions. June 1, 2023 Regular Board Meeting Agenda Packet - Page 6 of 165