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00. BOARD AGENDA 05-26-2022 (Special) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF SPECIAL BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President BARBARA D.HOCKETT-President Pro Tem Thursday, May 26, 2022 A44RIAHNLAURI=N Virtual Meeting MCHAEL R.ACGILL 2:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kvounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. May 26, 2022 Special Board Meeting Agenda Packet- Page 1 of 532 Open Session -Virtual Meeting (Video recorded) 2:30 PM Public Message - Meeting Participation Options due to COVI D-19 a. Pursuant to Government Code section 54953(e) and with findings made under Assembly Bill (AB) 361 provisions by the Board of Directors on May 5, 2022, this meeting will be conducted virtually. Members of the public interested in meeting participation or providing public comment may opt to: 1. Teleconference: Join the meeting by conference call at: 1-209-425-2026 / Conference 931 418 257# 2. Email: This meeting will be livestreamed at centralsan.ora. Comments may be emailed before or during the meeting. Please email your comment to sod o_centralsan.or. If addressing a particular agenda topic, please identify the agenda item. In addition, a Speaker/Comment Card is available online. 3. Join the Meeting Online: To join the meeting as a virtual participant, please contact the Secretary of the District at sod o_centralsan.orq for the meeting invite. All comments received electronically will be read into the record. Please contact the Secretary of the District's office with any questions. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Presentation by Mahika Arya, Senior at Dougherty Valley High School in San Ramon, winner of the Contra Costa County Science and Engineering Fair- Excellence I n Water, Wastewater and Recycled Water Research Award: First Tier Winner: "Testing the Impact of Pharmaceutical Pollutants on Plant Growth" (10-minute presentation by Ms.Arya) Staff Recommendation: Receive the presentation. CONSENT CALENDAR 2. Approve the following: a. May 5, 2022 Board meeting minutes May 26, 2022 Special Board Meeting Agenda Packet- Page 2 of 532 3. Set a public hearing for June 16, 2022 at 2:30 p.m. to receive comments on adopting an uncodified Ordinance to establish the "CCCSD Standard Specifications for Design and Construction, 2022 Edition" as Central San's standard specifications, in accordance with District Code Section 9.08.010 4. Adopt updated salary schedule for all District job classifications effective May 26, 2022 5. Award a construction contract in the amount of$3,762,825 to Devaney Engineering, Inc., the lowest responsive and responsible bidder for the Danville Sewer Renovations, Phase 4, District Project 8466; include an additive bid item in the amount of$250,000 to construct an interceptor structure; and find that the Project is exempt from the California Environmental Quality Act 6. Award a construction contract in the amount of$1,333,333 to Vellutini Corporation, dba Royal Electric Company, the lowest responsive and responsible bidder for the San Ramon Electrical Upgrades, District Project 100017; and find that the Project is exempt from the California Environmental Quality Act 7. Award a construction contract in the amount of$444,000 to Power Engineering Construction Company, the lowest responsive and responsible bidder for the Outfall Monitoring Improvements, District Project 100018 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 8. Conduct a public hearing to consider adopting the following for Cordell Drive West Contractual Assessment District (CAD) No. 2021-1 in Danville: • Resolution No. 2022-025 confirming and levying final assessments; • Resolution No. 2022-026 directing that the Fiscal Year 2022-23 assessments be placed on the Contra Costa County property tax roll for collection; and • Uncodified Ordinance No. 320 establishing reimbursement fees for the properties which connect to District Project 6727 (Cordell Drive West CAD No. 2021-1) (No presentation is planned,staff will be available to answer questions) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing.Adopt Resolution No. 2022-025, Resolution No. 2022-026, and uncodified Ordinance No. 320 as related to Cordell Drive West CAD No. 2021-1. COVID-19 PANDEMIC RESPONSE 9. Receive update on Central San's response regarding the Coronavirus (COVID-19) pandemic (10-minute staff presentation) Staff Recommendation: Receive the update. May 26, 2022 Special Board Meeting Agenda Packet- Page 3 of 532 OTHER BOARD ACTION ITEMS 10. Consider adoption of the proposed Strategic Plan for Fiscal Years (FY) 2022-24 (15-minute staff presentation) Staff Recommendation (Motion Required): Adopt the proposed Strategic Plan for Fiscal Years 2022-24 as presented, or provide other direction to staff. LEGISLATIVE MATTERS 11. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive proposed Central San Fiscal Year 2022-23 Budget for the following funds: • Operations and Maintenance • Capital Improvement • Self-Insurance • Debt Service (30-minute staff presentation) Staff Recommendation: Receive proposed Central San Budget for Fiscal Year 2022-23. b. Receive report on Central San's Virtual Externship Program (5-minute staff presentation) Staff Recommendation: Receive the report. 13. General Manager-Announcements a. Announcements - May 26, 2022 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. May 3, 2022 -Administration Committee - Chair Pilecki and Member Lauritzen b. May 4, 2022 - Engineering & Operations Committee - Chair Lauritzen and Member Hockett C. May 9, 2022 - Finance Committee - Chair McGill and Member Pilecki (alternate) May 26, 2022 Special Board Meeting Agenda Packet- Page 4 of 532 d. May 11, 2022 - Engineering & Operations Committee - Chair Lauritzen and Member Hockett Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett • May 6, 2022 - Bay Area Clean Water Agencies (BACWA)Annual Members Meeting, Berkeley • May 16, 2022 - Contra Costa Special Districts Association (CCSDA) Chapter Meeting (virtual) Member Lauritzen Member McGill • May 12, 2022 - Mandatory Harassment Prevention Training (virtual) Member Pilecki • May 13, 2022 - Mandatory Harassment Prevention Training (virtual) President Williams Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Policy, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1); two cases: May 26, 2022 Special Board Meeting Agenda Packet- Page 5 of 532 • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC 19-01012 • Johnson v. City of Walnut Creek, et al., Contra Costa County Superior Case No. MSC21-00639 20. Conference with Legal Counsel -Anticipated litigation exposure pursuant to Government Code Section 54956.9(e)(3); two potential cases: • Robin F. Hayden (District claim filed November 4, 2021) • Robert Redman (District claim filed November 17, 2021) 21. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L.Alm, Esq., District Counsel • Molly Kaban, Esq., Hanson Bridgett, Labor Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees'Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT May 26, 2022 Special Board Meeting Agenda Packet- Page 6 of 532