HomeMy WebLinkAbout00. BOARD AGENDA 01-13-2022 CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF
SPECIAL BOARD MEETING BOARD OF DIRECTORS
AGENDA DAVID R.WILLIAMS-President
BARBARA D.HOCKETT-President Pro Tem
Thursday, January 13, 2022 MaRIAHNLAURI=N
Virtual Meeting MCHAEL R.ACGILL
2:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303 or kvounq@.centralsan.org.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
January 13, 2022 Special Board Meeting Agenda Packet- Page 1 of 260
Open Session -Virtual Meeting
(Video recorded)
2:30 PM
Meeting Participation Options due to COVI D-19
a. Pursuant to Central San Resolution No. 2021-082 adopted on December 16, 2021,
this meeting will be conducted virtually. The resolution reestablished findings
associated with the Governor's Emergency Declaration and County Health Services
recommendations related to COVID-19, and the provisions provided under
Assembly Bill (AB) 361.
Members of the public interested in providing public comment for items on this
Board meeting agenda during the course of the meeting may opt to:
1. Teleconference: Join the virtual meeting by conference call at: 1-209-425-
2026/ Conference ID 728 776 723#
2. Email: All regular Central San Board meetings are Iivestreamed at centralsan.org.
If you wish to make a comment before or during the meeting, please email your
comment to sod c centralsan.orq and identify the agenda item you wish to address.
3. Join the Meeting Online: Anyone wanting to join the meeting as a virtual
participant should contact the Secretary of the District at sod ecentralsan.orq for
the meeting invite.
All comments received electronically will be read into the record. If you have any
questions related to participation in this meeting, please call Secretary of the District
Katie Young at (925) 229-7303.
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Receive the 2021 Municipal Information Systems Association of California (MI SAC)
Innovation Award for Central San's 75th Anniversary Experience website
(5-minute presentation)
Staff Recommendation: Receive the award presented by M ISAC President Hong
Sae.
2. Adopt Resolution No. 2022-001 commending outgoing Board President Tad J. Pilecki for
his service
Staff Recommendation (Motion Required): Adopt the resolution.
January 13, 2022 Special Board Meeting Agenda Packet- Page 2 of 260
CONSENT CALENDAR
3. Approve the following:
a. December 16, 2021 Regular Board meeting minutes
b. December 27, 2021 Special Board meeting minutes
4. Approve expenditures incurred November 15, 2021 through December 10, 2021
5. Receive the Financial Overview through the month of November 2021
6. Adopt proposed revisions to amend and retitle Board Policy No. BP 035 - Purchasing,
and retire Board Policy No. BP 036 - Informal Bidding
7. Approve a new District project in the amount of $3.6 million for Solids Handling Facility
Improvements, Phase 2; find that the recommended agreements are exempt from the
California Environmental Quality Act (CEQA); and authorize the General Manager to:
• Transfer$3.6 million from the Solids Handling Facility Improvements, Phase 1 to the
new project; and
• Execute two professional engineering services agreements to evaluate and plan for
long-term solids handling and disposal with: 1) Brown and Caldwell, in an amount not
to exceed $1.8 million, and 2) Carollo Engineers, Inc., in an amount not to exceed
$250,000
8. Support in concept the Water Collaborative Delivery Association's (formerly Water
Design-Build Council) proposed 2022 legislation to provide agencies that store, treat, or
convey water broad authority to use collaborative delivery methods
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
9. Conduct a continued public hearing to consider approval of Resolution No. 2022-002
adopting a Mitigated Negative Declaration and Mitigation Monitoring and Reporting
Program, and approving the proposed Solar Array Project on Central San's Lagiss
Property; authorize the General Manager to 1) execute Amendment No. 1 to Central San's
Power Purchase Agreement with REC Solar; and 2) amend an existing as-needed
professional consulting services agreement with ARC Alternatives, increasing the cost
ceiling from $179,600 to $229,600
(15-minute staff presentation)
Staff Recommendation (Motion Required): Continue the public hearing from
September 2, 2021, and consider the following actions:
A. Adopt the proposed resolution which approves a Mitigated Negative
Declaration and Mitigation Monitoring and Reporting Program, and the Solar
Array Project on Central San's Lagiss Property; and
B. Authorize the General Manager to:
1. Execute Amendment No. 1 to Central San's Power Purchase Agreement with
REC Solar, which includes a solar energy purchase price increase from
$0.0866 to $0.10 per kilowatt-hour; and
January 13, 2022 Special Board Meeting Agenda Packet- Page 3 of 260
2. Amend an existing as-needed professional consulting services agreement
with ARC Alternatives, increasing the cost ceiling from $179,600 to $229,600.
OTHER BOARD ACTION ITEMS
10. Accept (1)the audited comparative Annual Comprehensive Financial Report (ACFR)for
the fiscal years ended June 30, 2021, and 2020 performed by Maze &Associates, and (2)
the independent auditors' memorandum on internal control and required communications
for the fiscal year ended June 30, 2021
(Staff and Vikki Rodriguez, Audit Partner of Maze &Associates will provide an
overview)
Staff Recommendation (Motion Required): Accept the audited ACFR for the fiscal
years ended June 30, 2021, and 2020, and the auditors' memorandum on internal
control and required communications for the fiscal year ended June 30, 2021.
11. Adopt Resolution No. 2022-003 establishing the schedule of 2022 regular Board
Standing Committee meetings
Staff Recommendation (Motion Required): Adopt the proposed resolution and
schedule of regular 2022 Board Standing Committee meetings as presented.
12. Consider adopting Resolution No. 2022-004 reauthorizing the use of
teleconference/hybrid participation for Board and Committee meetings, pursuant to Brown
Act provisions provided under Assembly Bill 361, for the period of January 17 through
February 17, 2022
Staff Recommendation (Motion Required): Consider the information and take one
of the following actions for the manner to conduct Board and Committee meetings
effective January 17, 2022:
A. Adopt the proposed resolution to re-authorize virtual/hybrid meetings pursuant
to Brown Act provisions provided under AB 361 for the time period stated; or
B. Do not adopt the proposed resolution and conduct meetings pursuant to the
Brown Act guidelines provided under Government Code 54953.3(b).
COVID-19 PANDEMIC RESPONSE
13. Receive update on Central San's response regarding the Coronavirus (COVI D-19)
pandemic
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation: Receive the update.
14. Hold discussion on the current COVI D-19 vaccination requirement for Central San
employees
Staff Recommendation: Hold discussion and provide direction to staff as
applicable. (Motion may be appropriate)
January 13, 2022 Special Board Meeting Agenda Packet- Page 4 of 260
REPORTS AND ANNOUNCEMENTS
15. General Manager-Announcements
a. Announcements - January 13, 2022
Staff Recommendation: Receive the announcements.
16. Counsel for the District
17. Secretary of the District
18. Board Members - Committee Minutes
a. December 14, 2021 -Administration Committee - President Pilecki and Member
Hockett (alternate)
b. December 14, 2021 - Engineering & Operations Committee - Member Lauritzen and
President Pilecki (alternate)
C. December 21, 2021 - Finance Committee - Chair Pilecki and Member Hockett
(alternate)
Staff Recommendation: Receive the Committee minutes.
19. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Hockett
• December 14, 2021 - Board Liaison meeting with Dublin San Ramon Services
District (DSRSD) (virtual, no stipend)
Member Lauritzen
Member McGill
• December 23, 2021 - Contra Costa Special Districts Association (CCCSDA)
Executive Committee Meeting (virtual)
• January 5, 2022 - Contra Costa Special Districts Association (CCCSDA)
Anniversary Event Ad Hoc Committee (virtual)
Member Pilecki
President Williams
Staff Recommendation: Receive the reports and announcements.
20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Policy, or authorization
for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
January 13, 2022 Special Board Meeting Agenda Packet- Page 5 of 260
21. Board Members - Other Items
a. Consider request by Board Member Michael R. McGill to adopt Resolution No.
2022-005 supporting his nomination for election to the Contra Costa Special
Districts Association (CCSDA) Member-At-Large Seat
Staff Recommendation (Motion Required): Adopt the proposed resolution in
support of Member McGill's nomination for election as a Member-at-Large
for the Contra Costa Special Districts Association.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNUAL MEETING OF FACILITIES FINANCING AUTHORITY
22. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District
Facilities Financing Authority (FFA)to conduct its Annual Meeting
Note: Board Members will not receive a separate or increased stipend for attendance
at this meeting.
(5-minute staff presentation)
Staff Recommendation (Motion Required): President Williams will adjourn the
Board meeting and, FFA Chair Michael McGill, will call to order a meeting of the
Facilities Financing Authority.
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session.
Closed Session
(Not video recorded)
CLOSED SESSION
23. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• Roger S. Bailey, General Manager
• Kenton L. Alm, Esq., District Counsel
• Molly Kaban, Esq., Hanson Bridgett, Labor Counsel
• Teji O'Malley, Human Resources and Organizational Development Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
January 13, 2022 Special Board Meeting Agenda Packet- Page 6 of 260
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
January 13, 2022 Special Board Meeting Agenda Packet- Page 7 of 260