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00. BOARD AGENDA 12-02-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAM S-President Pro Tem Thursday, December 2, 2021 BARBARA D.HOCKETT Multi-Purpose Room M4RIAHN.LAUR17ZEN 2:30 PM IVICHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 2, 2021 Regular Board Meeting Agenda Packet- Page 1 of 176 Open Session - Multi-Purpose Room (Video recorded) 2:30 PM Public Message regarding Meeting Participation Options due to COVI D-19 a. Pursuant to Central San Resolution No. 2021-080 adopted on November 18, 2021, this meeting will be held in-person at the meeting room referenced with a virtual participation option. The resolution reestablished findings associated with the Governor's Emergency Declaration and County Health Services recommendations related to COVID-19, and the provisions provided under Assembly Bill (AB) 361. Members of the public interested in attending or providing public comment in-person may do so; facial coverings will be required. In lieu of in-person attendance, those wishing to provide public comment for items on this Board meeting agenda during the course of the meeting may opt to: 1. Teleconference: Join the virtual meeting by conference call at: 1-209-425- 2026/ Conference ID 817 111 098# 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sod&centralsan.org and identify the agenda item you wish to address. 3. Join the Meeting Online: Anyone wanting to join the meeting as a virtual participant should contact the Secretary of the District at sodC�centralsan.org for the meeting invite. All comments received electronically will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925)229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. November 18, 2021 Board meeting minutes 2. Approve expenditures incurred October 15, 2021 through November 10, 2021 3. Receive Quarterly Financial Review for quarter ended September 30, 2021 4. Receive the Financial Overview through the month of October 2021 December 2, 2021 Regular Board Meeting Agenda Packet- Page 2 of 176 5. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period of January 1, 2022 through December 31, 2024, up to 1,200 dekatherms per day at a price not to exceed $7.00 per dekatherm, excluding transportation service costs [Continued from November 18, 2021 meeting] Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 6. Appoint Board President for a one-year term commencing January 1, 2022 Staff Recommendation (Motion Required): Appoint a President for a one-year term commencing January 1, 2022. 7. Appoint Board President Pro Tem for a one-year term commencing January 1, 2022 Staff Recommendation (Motion Required): Appoint a President Pro Tem for a one-year term commencing January 1, 2022. 8. Adopt Central San's Mission, Vision, Values, and Goals for the Fiscal Years 2022-24 Strategic Plan [Larry Bienati, PhD, Bienati Consulting Group will be available for discussion] (10-minute presentation) Staff Recommendation (Motion Required): Adopt the proposed Mission, Vision, Values, and Goals for Fiscal Years 2022-2024 Strategic Plan as presented. 9. Hold discussion and receive any submitted public comments; consider adopting Resolution No. 2021-081 establishing Central San's final by-division map for Board Member elections, in conformance with the California Voting Rights Act (CVRA), effective with the 2022 election cycle (No presentation is planned) Staff Recommendation (Motion Required): Receive any public comments that may have been submitted. Consider one of the following actions: A.Adopt the proposed resolution and final division-based election map as presented; or B. Provide other direction to staff in order to finalize a map for adoption at a future meeting. 10. Approve the tentative agreement with the Management Group and provide direction to staff to incorporate the terms of the tentative agreement into a successor Memorandum of Understanding to be brought back to the Board in a subsequent meeting for final adoption (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the tentative agreement with the Management Group and direct staff to incorporate the terms of the agreement into a successor Memorandum of Understanding for final adoption at a future meeting. December 2, 2021 Regular Board Meeting Agenda Packet- Page 3 of 176 11. Consider adopting proposed revisions to Board Policy No. BP 017 - Fiscal Reserves, and authorize a budget transfer of$2.5 million to increase the Catastrophic Loss Emergency Reserve of the Self-Insurance Fund from $5 million to $7.5 million (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt the proposed revisions to Board Policy No. BP 017 and authorize the transfer of$2.5 million from the O&M Rate Stabilization Fund to the Catastrophic Loss Emergency Reserve Fund as presented. COVID-19 PANDEMIC RESPONSE 12. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update. REPORTS AND ANNOUNCEMENTS 13. General Manager- Reports a. Receive Fiscal Year 2020-21 Household Hazardous Waste Program Annual Report Staff Recommendation: Receive the report. 14. General Manager-Announcements 15. Counsel for the District 16. Secretary of the District 17. Board Members - Committee Minutes a. November 15, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill and Member Hockett b. November 22, 2021 - Finance Committee - Chair Pilecki and Member Hockett (alternate) Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Hockett Member Lauritzen Member McGill • November 15-19, 2021 - California Public Employers Labor Relations Association (CAL PELRA) 2021 Annual Training Conference, Monterey December 2, 2021 Regular Board Meeting Agenda Packet- Page 4 of 176 Member Williams President Pilecki Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 20. Board Members - Other Items a. Receive supplemental information and hold discussion on alternative election voting methods [Guest Speaker- Corey Cook, PhD, Vice Provost forAcademic Programs and Planning, Saint Mary's College of California] Staff Recommendation: Receive the information and hold discussion; provide direction to staff as may be applicable. (Motion may be appropriate.) EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 21. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Molly Kaban, Esq., Hanson Bridgett, Labor Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group December 2, 2021 Regular Board Meeting Agenda Packet- Page 5 of 176 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT December 2, 2021 Regular Board Meeting Agenda Packet- Page 6 of 176