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HomeMy WebLinkAbout00. BOARD AGENDA 02-18-2021 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA TAD J.PILECKI-President DAVID R.IMLOAMS-President Pro Tem Thursday, February 18, 2021 BARBARA D.HOCKETT Board Room WRIAHN.LAURITZEN 1:30 PM MCHAEL R.IVCGILL PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. February 18, 2021 Regular Board Meeting Agenda Packet- Page 1 of 147 Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sodfc_Dcentralsan.org and identify the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925)229-7303. ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Receive the National Association of Clean Water Agencies (NACWA) 2019 Peak Performance Award - Platinum 22 (No presentation is planned;staff will be available to respond to questions.) Staff Recommendation: Receive the award. 2. Receive the 2020 Excellence in Information Technology(IT) Practices Award and the 2020 Presidents Award from Municipal Information Systems Association of California (MI SAC) (5-minute presentation) Staff Recommendation: Hong Sae, M ISAC Board President, will present the awards. February 18, 2021 Regular Board Meeting Agenda Packet- Page 2 of 147 CONSENT CALENDAR 3. Approve the following: a. February 4, 2021 Board meeting minutes 4. Set two separate public hearings for March 18, 2021 at 1:30 p.m. to receive comments on (1) proposed updates to various sections of the District Code, and (2) amending Exhibit A to Ordinance No. 309 to address the related changes to the "Schedule of Capacity Fees, Rates, and Charges" 5. Adopt Resolution No. 2021-010 authorizing execution of a real property agreement for property located at 249 Castle Crest Road in Alamo, and authorizing staff to record documents with the Contra Costa County Recorder 6. Adopt Resolution No. 2021-011 accepting a Grant of Easement at 343 Strand Avenue in Pleasant Hill as related to District Project 390, and authorizing staff to record documents with the Contra Costa County Recorder 7. Reclassify a Senior Administrative Technician position and current incumbent Cindy Granzella to a Human Resources Analyst and adopt the salary range of S72 ($4,289.86 — $5,193.29 bi-weekly) Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 8. Adopt Resolution No. 2021-012 to include two additional classifications as part of the unrepresented at-will employees' group and rescind Resolution No. 2020-058 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt the proposed resolution. 9. Adopt Resolution No. 2021-013 establishing a new two-year pilot Septic-to-Sewer(S2S) Financing Program effective March 1, 2021 to encourage property owners to abandon their septic tanks and connect to the sewer system to protect public health and the environment (15-minute staff presentation) Staff Recommendation (Motion Required): Adopt the proposed resolution. 10. Receive update and announce the advertisement for bidding of the Solids Handling Facility Improvements, District Project 7348; and authorize the General Manager to amend two existing professional engineering services agreements to include as-needed support services with: • MW H Constructors, Inc. in an amount not to exceed $150,000, increasing the agreement cost ceiling to $1.1 million; and • ArcSine Engineering in an amount not to exceed $250,000, increasing the agreement cost ceiling to $975,000 (5-minute staff presentation) Staff Recommendation (Motion Required): Authorize the two proposed agreement amendments. February 18, 2021 Regular Board Meeting Agenda Packet- Page 3 of 147 11. Approve plan for the celebration of Central San's 75th Anniversary (5-minute staff presentation) Staff Recommendation (Motion Required): Approve plan. COVID-19 PANDEMIC RESPONSE 12. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Receive the update. LEGISLATIVE MATTERS 13. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 14. General Manager-Announcements a. Announcements - February 18, 2021 Staff Recommendation: Receive the announcements. 15. Counsel for the District a. Report out on Board action taken during Closed Session at February 4, 2021 Board meeting (2-minute verbal report from District Counsel Kenton L.Alm) Staff Recommendation: Receive the report. 16. Secretary of the District 17. Board Members - Committee Minutes a. February 2, 2021 -Administration Committee - Chair Williams and President Pilecki b. February 3, 2021 - Finance Committee - Chair Pilecki and Member McGill C. February 8, 2021 - Real Estate, Environmental & Planning Committee - Chair McGill and Member Hockett d. February 9, 2021 - Engineering & Operations Committee - Chair Williams and Member Lauritzen Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. February 18, 2021 Regular Board Meeting Agenda Packet- Page 4 of 147 a. Member Hockett Member Lauritzen Member McGill • February 4, 2021 - Contra Costa County Mayors' Conference (virtual, no cost) • February 11, 2021 - Board Liaison event: Lafayette Mayor's State of the City Address (virtual, no cost) Member Williams • February 9, 2021 - Board Liaison event: Walnut Creek State of the City 2021 (virtual, no cost) President Pilecki Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS 20. Approve a contingency project in the amount of$450,000 for the EI Toyonal Sewer Replacement Project; adopt Resolution No. 2021-014 making findings and authorizing the General Manager under Public Contract Code Section 22050 (b)to execute a construction contract change order in the amount of$338,000 with Pacific Trenchless, nc.; and find that the project is exempt from the California Environmental Quality Act (CEQA) (5-minute staff presentation) Staff Recommendation (Motion Required): Approve the contingency project, adopt the proposed resolution, and find the project is exempt from CEQA. REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 21. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): February 18, 2021 Regular Board Meeting Agenda Packet- Page 5 of 147 • Kappel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. C19-01012 22. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Kenton L. Alm, Esq., District Counsel • Teji O'Malley, Human Resources and Organizational Development Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT February 18, 2021 Regular Board Meeting Agenda Packet- Page 6 of 147