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Home My WebLink About00. BOARD AGENDA 12-03-2020 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, December 3, 2020 PAUL HCAUSEY Multi-Purpose Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. December 3, 2020 Regular Board Meeting Agenda Packet- Page 1 of 106 Open Session - Multi-Purpose Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: • Leave a voicemail before the meeting: Record comments by leaving a voicemail at(925) 229-7303. Voicemail comments must be received at least one hour prior to the meeting and will be read aloud during the meeting. • Send an email before or during the meeting: Please direct your email to Katie Young, Secretary of the District, at sod_@centralsan.orq.Any comments will be read aloud at the meeting. • Join the Zoom meeting online: If you would like to join the Zoom meeting and provide verbal or written comments: • Please submit an online Speaker/Comment Card available at centralsan.org/agendas-minutes-and-videos before or during the meeting. Speaker cards help ensure an orderly process so that everyone has the opportunity to speak. You will be called upon to share your verbal comments during the meeting. Written comments will be read aloud. • Join the Zoom meeting online at centralsan.org/meeting. • Observe the meeting online: This meeting will be livestreamed on our website at centralsan.org. The Iivestream will commence at 1:30 p.m. and does not offer the option to comment during the meeting. To comment during the meeting, please use one of the other options. • Listen to the meeting by phone: Use the following dial-in info: US +1 669 900 9128 -- Meeting I D: 846 7053 4881 -- Passcode: 490692 • Attend the meeting in person: This meeting will be held in Central San's Multi-Purpose Room (MPR) at 5019 Imhoff Place, Martinez. To help prevent the spread of COVI D-19, we encourage everyone to participate virtually when possible. If you choose to attend the meeting in person, please note that face coverings and social distancing are required. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. December 3, 2020 Regular Board Meeting Agenda Packet- Page 2 of 106 ROLL CALL MOMENT OF SILENCE FOR ESSENTIAL WORKERS PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 1. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Roger S. Bailey, General Manager • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group • Unrepresented At-Will Positions RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION CONSENT CALENDAR 2. Approve the following: a. November 16, 2020 Special Board meeting minutes b. November 19, 2020 Regular Board meeting minutes 3. Receive Quarterly Financial Review for Quarter Ended September 30, 2020 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. COVID-19 PANDEMIC RESPONSE 4. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (5-minute staff presentation) Staff Recommendation: Receive the update. December 3, 2020 Regular Board Meeting Agenda Packet- Page 3 of 106 OTHER BOARD ACTION ITEMS 5. Approve expenditures incurred October 3 through November 5, 2020 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. (Member Causey is expected to recuse himself from voting on this item) 6. Consider adopting Resolution No. 2020-058 to update current accrued leave cash-out practices for unrepresented at-will positions so they are no longer subject to the constructive receipt doctrine pursuant to the Internal Revenue Code (I RC), and to rescind Resolution 2018-052 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt the proposed resolution. ADMINISTRATIVE MATTERS FOLLOWING NOVEMBER 3. 2020 CONSOLIDATED ELECTION 7. Appoint Board President for a one-year term commencing January 1, 2021 Staff Recommendation: Table item to December 17, 2020 Board meeting. 8. Appoint Board President Pro Tem for a one-year term commencing January 1, 2021 Staff Recommendation: Table item to December 17, 2020 Board meeting. 9. Adopt Resolution 2020-059 recognizing outgoing Board Member Paul H. Causey for eight years of service Staff Recommendation (Motion Required): Adopt the proposed resolution. 10. Adopt Resolution 2020-060 recognizing outgoing Board Member James A. Nejedly for 24 years of service Staff Recommendation (Motion Required): Adopt the proposed resolution. 11. Adopt Resolution No. 2020-061 accepting the November 3, 2020 Consolidated Election Results (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt the proposed resolution. 12. Administer Oath of Office to re-elected Board Member Tad J. Pilecki, and newly-elected Board Members Mariah N. Lauritzen and Barbara D. Hockett Staff Recommendation: Board Members Tad J. Pilecki, Mariah N. Lauritzen, and Barbara D. Hockett will take the Oath of Office, administered by the Secretary of the District. December 3, 2020 Regular Board Meeting Agenda Packet- Page 4 of 106 REPORTS AND ANNOUNCEMENTS 13. General Manager-Announcements a. Announcements - December 3, 2020 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. November 16, 2020 - Finance Committee - Chair Causey and Member Nejedly Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nei edly Member Pilecki Member Williams • November 23, 2020 - Meeting with staff to discuss nutrient regulations in advance of November 30 Water Exchange Board Liaison Meeting (via Teams) • November 30, 2020 - Water Exchange Board Liaison Meeting (via Teams) President McGill Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS 19. Receive update on emergency declared on November 19, 2020 authorizing repair of a 30- inch diameter force main located on Bates Boulevard in Orinda, in accordance with Public Contract Code Section 22050 (5-minute staff presentation) Staff Recommendation (Motion and 4 Affirmative Votes Required): Receive update on emergency and either continue authorization for emergency repairs or December 3, 2020 Regular Board Meeting Agenda Packet- Page 5 of 106 terminate the emergency. REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT December 3, 2020 Regular Board Meeting Agenda Packet- Page 6 of 106