Loading...
00. BOARD AGENDA 09-18-2020 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF SPECIAL BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Friday, September 18, 2020 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. September 18, 2020 Special Board Meeting Agenda Packet- Page 1 of 154 Open Session - Board Room (Video recorded) PUBLIC MESSAGE REGARDING BROWN ACTICOVI D 19 1. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Telephone: You may record your comments at (925) 229-7303 no later than one hour prior to the meeting. 2. Email: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment before or during the meeting, please email your comment to sod centralsan.orq and identify the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. 1:30 PM ROLL CALL MOMENT OF SILENCE FOR ESSENTIAL WORKERS PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. September 3, 2020 Regular Board meeting minutes b. September 3, 2020 Special Board meeting minutes 2. Adopt proposed revisions to: a. Board Policy No. B P 005 - Statement of Investment Policy;and b. Investment Guidelines Documents (IGDs) related to the Public Agencies Post- Retirement Health Care Plan Trust, which includes both of the following: September 18, 2020 Special Board Meeting Agenda Packet- Page 2 of 154 • I GD for the existing Government Accounting Standards Board 45 Other Post- Employment Benefits Trust (GASB 45 OPEB Trust), and • IGD for the Pension Prefunding Trust Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 3. Conduct a public hearing to receive comments to adopt Resolution No. 2020-034 declaring a portion of District-owned property (portion of APN 159-140-057) located at 5030 Imhoff Drive in Martinez, commonly known as "The Topsoil" buffer property, as currently unneeded for District purposes; and authorizing staff to execute and administer lease agreements for the property with terms not to exceed ten years (5-minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and adopt the proposed resolution. COVID-19 PANDEMIC RESPONSE 4. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (5-minute staff presentation) Staff Recommendation: Receive the update. OTHER BOARD ACTION ITEMS 5. Adopt Resolution No. 2020-035 encouraging and promoting pollution prevention and declaring September 21-27, 2020 as Pollution Prevention Week; and receive update on Central San's Pollution Prevention Week activities and the 2020 Pollution Prevention Awards presented at the Sustainable Contra Costa Annual Awards Gala on September 17, 2020 (10-minute staff presentation) Staff Recommendation (Motion Required): Adopt the resolution and receive the update. 6. Adopt two new Board Policies (BP) as follows: • B P 041 - Pension Funding; and • B P 042 - Other Post-Employment Benefits (OPEB) Funding (10-minute staff presentation) Staff Recommendation (Motion(s) Required): Adopt both new Board policies. 7. Discuss strategy for the succession of District Counsel Kent Alm (No presentation is planned; staff will be available to respond to questions) Staff Recommendation: Hold discussion and provide direction to staff. September 18, 2020 Special Board Meeting Agenda Packet- Page 3 of 154 8. Receive update on California Voting Rights Act (CVRA) process for transitioning from an at-large election system to a by-division election system for membership on Central San's Board of Directors and provide direction to staff as appropriate (Brief presentation/comments by Special Counsel and/or Demographer) (Motion Required): Provide direction to staff. REPORTS AND ANNOUNCEMENTS 9. General Manager- Reports a. Receive Fiscal Year 2019-20 Strategic Plan Annual Report (10-minute staff presentation) Staff Recommendation: Receive the report. 10. General Manager-Announcements a. Announcements - September 18, 2020 Staff Recommendation: Receive the announcements. 11. Counsel for the District 12. Secretary of the District 13. Board Members - Committee Minutes a. September 1, 2020 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki b. September 8, 2020 -Administration Committee - Chair Williams and President McGill Staff Recommendation: Receive the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nejedly Member Pilecki Member Williams President McGill • September 13-16, 2020 - 25th Annual WateReuse Virtual Symposium • September 17, 2020 - San Ramon Chamber Mixer (via Zoom) Staff Recommendation: Receive the reports and announcements. September 18, 2020 Special Board Meeting Agenda Packet- Page 4 of 154 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend formeeting attendance orexpense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 16. Conference with Legal Counsel -Anticipated Litigation - exposure to litigation pursuant to Government Code Section 54956.9(d)(2): • One Potential Case - Southwest Voter Registration Education Project RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT September 18, 2020 Special Board Meeting Agenda Packet- Page 5 of 154