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HomeMy WebLinkAbout00. BOARD AGENDA 07-16-2020 (Amended) CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, July 16, 2020 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS Amended Agenda PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. July 16, 2020 Regular Board Meeting Agenda Packet- Page 1 of 393 Amended Agenda Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Email: You may email comments to Katie Young, Secretary of the District, at sod&centralsan.org no later than one hour prior to the meeting. 2. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 3. During Board Meetings: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment during the meeting, please email your comment to sod&centralsan.org. Please identify in your email the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. ROLL CALL MOMENT OF SILENCE FOR ESSENTIAL WORKERS PUBLIC COMMENT PERIOD RECESS TO CLOSED SESSION ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) The Board will recess and reconvene in closed session. Closed Session (Not video recorded) CLOSED SESSION 1. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel 2. ADDED ITEM: Conference with Legal Counsel -Anticipated Litigation -exposure to litigation pursuant to Government Code Section 54956.9(d)(2): July 16, 2020 Regular Board Meeting Agenda Packet- Page 2 of 393 Amended Agenda • One Potential Case - Southwest Voter Registration Education Project RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 3. Approve the following: a. July 2, 2020 Board meeting minutes 4. Confirm publication of uncodified District Ordinance Nos. 309 and 310 summaries 5. Approve proposed revision to Board Policy No. BP 031 — Use of Temporary Employees 6. Approve proposed revisions to Board Policy No. BP 034 — Reporting Protocols for Ethics Hotline 7. Adopt new Board Policy No. BP 040 — Electronic Signatures and Approvals 8. Award a construction contract in the amount of$4,629,300 to Auburn Constructors, LLC, the lowest responsive bidder for the Influent Pump Electrical Improvements, District Project 7328; include award of the additive bid items in the amount of $1,868,000; find that the Project is exempt from the California Environmental Quality Act (CEQA); amend an existing agreement with Brown and Caldwell to include engineering services during construction in the amount of $570,000, increasing the cost ceiling to $1,498,152; and authorize a $676,000 transfer from the Capital I mprovement Budget Contingency to fund the Project Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 9. Conduct a public hearing to consider placing the following charges for Fiscal Year 2020- 21 on the Contra Costa County tax roll for collection: • Sewer Service Charges • Capacity Use Charges • Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts • Charges for other fee installment payment programs Resolution No. 2020-022 for adoption (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion and 4 Affirmative Votes Required): Conduct the public hearing and adopt Resolution No. 2020-022. 10. Conduct a public hearing to consider adopting uncodified Ordinance No. 311 to establish the "CCCSD Standard Specifications for Design and Construction, 2020 Edition" as Central San's standard specifications, in accordance with District Code Section 9.08.010 (5-minute staff presentation) July 16, 2020 Regular Board Meeting Agenda Packet- Page 3 of 393 Amended Agenda Staff Recommendation (Motion Required): Conduct the public hearing and adopt uncodified Ordinance No. 311 to establish the document entitled CCCSD Standard Specifications for Design and Construction, 2020 Edition as the District's standard specifications. COVID-19 PANDEMIC RESPONSE 11. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (5-minute staff presentation) Staff Recommendation: Receive the update. OTHER BOARD ACTION ITEMS 12. Approve the Electric Blower Improvements Project- Phase 1 in the Fiscal Year 2020-21 Budget and funding from the Steam and Aeration Blower Systems Renovations, District Project 7349; and amend an existing professional engineering services agreement with HDR, Inc. in an amount not to exceed $880,000 to include final design services, increasing the agreement cost ceiling to $3,470,000 (15-minute staff presentation) Staff Recommendation (Motion Required): • Approve the Electric Blower Improvements Project - Phase 1 in the Fiscal Year 2020-21 Budget and funding from the Steam and Aeration Blower Systems Renovations, District Project 7349; and • Authorize the General Manager to amend an existing professional engineering services agreement with HDR, Inc. to include final design for the Electric Blower Improvements Project - Phase 1 for an amount of$880,000, raising the agreement cost ceiling to $3,470,000. LEGISLATIVE MATTERS 13. Receive update on pending legislative matters and provide direction on priority legislation (10-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 14. General Manager- Reports a. Receive informational list of pending Board and Standing Committee future agenda items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the list. 15. General Manager-Announcements a. Announcements - July 16, 2020 Staff Recommendation: Receive the announcements. July 16, 2020 Regular Board Meeting Agenda Packet- Page 4 of 393 Amended Agenda 16. Counsel for the District a. Report out of settlement in following matter: • LIABILITY CLAIM - Claimant: Lauren White, TTE Staff Recommendation: Receive the report out and any other announcements. 17. Secretary of the District 18. Board Members - Committee Minutes a. July 7, 2020 -Administration Committee - Chair Williams and President McGill b. July 7, 2020 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 19. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nei edly Member Pilecki Member Williams President McGill • July 13, 2020 - Joint virtual meeting of the Alameda County and Contra Costa County Chapters of the California Special Districts Association (CSDA) Staff Recommendation: Receive the reports and announcements. 20. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT July 16, 2020 Regular Board Meeting Agenda Packet- Page 5 of 393 Amended Agenda