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00. BOARD AGENDA 07-02-2020 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, July 2, 2020 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. July 2, 2020 Regular Board Meeting Agenda Packet- Page 1 of 69 Open Session - Board Room (Video recorded) 1:30 PM PUBLIC MESSAGE REGARDING BROWN ACT/COVID-19 a. This meeting is being held in accordance with the Brown Act as currently in effect under the State Emergency Services Act, the Governor's Emergency Declaration related to COVID-19, and the Governor's Executive Order N-29-20 issued on March 17, 2020 that allows attendance by Board Members, District staff, and the public to participate and conduct the meeting by teleconference, videoconference, or both. Members of the public wishing to provide public comment for items on this Central San Board meeting agenda may do so as follows: 1. Email: You may email comments to Katie Young, Secretary of the District, at sod&centralsan.org no later than one hour prior to the meeting. 2. Telephone: You may record your comments at (925)229-7303 no later than one hour prior to the meeting. 3. During Board Meetings: All regular Central San Board meetings are livestreamed at centralsan.org. If you wish to make a comment during the meeting, please email your comment to sod&centralsan.org. Please identify in your email the agenda item you wish to address. All comments will be read into the record. If you have any questions related to participation in this meeting, please call Secretary of the District Katie Young at (925) 229-7303. ROLL CALL MOMENT OF SILENCE FOR ESSENTIAL WORKERS PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. June 18, 2020 Board meeting minutes 2. Approve expenditures incurred May 1 through June 11, 2020 3. Receive May 2020 Financial Overview and Investment Reports 4. Continue public hearing originally scheduled for July 2, 2020, to the July 16, 2020 Board meeting at 1:30 p.m. to receive comments on adopting an uncodified ordinance to establish the "CCCSD Standard Specifications for Design and Construction, 2020 Edition" as Central San's standard specifications, in accordance with District Code Section 9.08.010 July 2, 2020 Regular Board Meeting Agenda Packet- Page 2 of 69 5. Adopt Resolution No. 2020-020 accepting a Grant of Easement for sanitary sewer purposes in the City of Martinez, related to Job 6672, and authorizing staff to record documents with the Contra Costa County Recorder 6. Adopt Resolution No. 2020-021 accepting offers of dedication of sanitary sewer easements in Walnut Creek as depicted on Subdivision Maps 8950, 9368, and 9416, related to Jobs 6426, 6620, and 6657, and authorizing staff to record documents with the Contra Costa County Recorder 7. Award a construction contract in the amount of$2,718,025 to Andes Construction, Inc., the lowest responsive bidder for the Lafayette Sewer Renovations, Phase 14, District Project 8459; consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. COVID-19 PANDEMIC RESPONSE 8. Receive update on Central San's response regarding the Coronavirus (COVI D-19) pandemic (5-minute staff presentation) Staff Recommendation: Receive the update. REPORTS AND ANNOUNCEMENTS 9. General Manager-Announcements a. Announcements - July 2, 2020 Staff Recommendation: Receive the announcements. 10. Counsel for the District 11. Secretary of the District 12. Board Members - Committee Minutes a. June 16, 2020 -Administration Committee - Chair Williams and President McGill b. June 22, 2020 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki C. June 23, 2020 - Finance Committee - Chair Causey and Member Nejedly Staff Recommendation: Receive the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nejedly July 2, 2020 Regular Board Meeting Agenda Packet- Page 3 of 69 Member Pilecki • June 24-25, 2020 -WateReuse Virtual Conference Member Williams • June 24-25, 2020 -WateReuse Virtual Conference President McGill • June 24-25, 2020 -WateReuse Virtual Conference Staff Recommendation: Receive the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend formeeting attendance orexpense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 15. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel 16. Closed session pursuant to Government Code Section 54957(a) - Threat to public right of access to public services or public facilities due to COVI D-19 pandemic 17. Conference with labor negotiators pursuant to Government Code Section 54957.6 to discuss COVID-19 pandemic District Negotiators: • Roger S. Bailey, General Manager • Ann Sasaki, Deputy General Manager • Teji O'Malley, Human Resources Manager Counsel: • District Counsel • Labor and Employment Counsel July 2, 2020 Regular Board Meeting Agenda Packet- Page 4 of 69 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT July 2, 2020 Regular Board Meeting Agenda Packet- Page 5 of 69