The URL can be used to link to this page

Home My WebLink About00. BOARD AGENDA 01-16-2020 CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT i IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA MCHAEL R.ACGILL-President TAD J.PILECKI-President Pro Tem Thursday, January 16, 2020 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM DAVID R.WILLIAMS PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. January 16, 2020 Regular Board Meeting Agenda Packet- Page 1 of 232 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employee: Robert J iminez, Maintenance Crew Member 1, Operations Department, Collection System Operations Division, effective December 16, 2019 Staff Recommendation: Welcome Mr. Jiminez. President McGill will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 2. Adopt Resolution No. 2020-001 commending outgoing Board President David R. Williams for his service Staff Recommendation (Motion Required): Adopt the resolution. CONSENT CALENDAR 3. Approve the following: a. December 19, 2019 Board meeting minutes 4. Approve expenditures incurred November 15 through December 5, 2019 5. Receive November 2019 Financial Statements and Investment Reports Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 6. Receive information on Strategic Risk Inventory and Enterprise Risk Management (ERM) program (15-minute staff presentation) Staff Recommendation: Receive the information. 7. Approve proposed 2020 Internal Audit Work Plan (15-minute staff presentation) Staff Recommendation (Motion Required): Approve proposed 2020 Internal Audit Work Plan. January 16, 2020 Regular Board Meeting Agenda Packet- Page 2 of 232 8. Consider adopting proposed: (1) revisions to Board Policy No. BP 037 - Delegation of Authority to General Manager, and (2) Resolution Nos. 2020-002 through 2020- 004 delegating authority for emergency powers, Emergency Operations Plan, and claims settlement (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion(s) Required): Adopt proposed revisions to BP 037 and three proposed resolutions (four affirmative votes required for emergency powers resolution). REPORTS AND ANNOUNCEMENTS 9. General Manager- Reports a. Receive informational list of pending Board and Standing Committee future agenda items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the list. b. Receive report on a Business in Significant Noncompliance during 2019 under the Environmental Compliance Program (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the report. C. Receive presentation on staff's visit to Orange County's Sanitation District and the Water District's Groundwater Replenishment System (10-minute staff presentation) Staff Recommendation: Receive the presentation. d. Receive update on the potential for Central San to participate in the development of a regional solution for solid waste recycling (5-minute staff presentation) Staff Recommendation: Receive the update and provide input to staff. e. Receive Optimizations Program Annual Report for Fiscal Year 2018-19 (15-minute staff presentation) Staff Recommendation: Receive the report. f. Receive introduction to Membrane Filtration Pilot Project (10-minute staff presentation) Staff Recommendation: Receive the introduction and provide input to staff. 10. General Manager-Announcements a. Announcements - January 16, 2020 Staff Recommendation: Receive the announcements. January 16, 2020 Regular Board Meeting Agenda Packet- Page 3 of 232 11. Counsel for the District 12. Secretary of the District 13. Board Members - Committee Minutes a. December 16, 2019 - Real Estate, Environmental & Planning Committee - Chair Pilecki and Member McGill b. December 17, 2019 -Administration Committee - President Williams and Member McGill C. December 18, 2019 - Finance Committee - Chair Causey and Member Nejedly Staff Recommendation: Receive the Committee minutes. 14. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Nejedly Member Pilecki Member Williams President McGill • January 9, 2019 - Contra Costa County Mayors' Conference hosted by the City of Pinole Staff Recommendation: Receive the reports and announcements. 15. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNUAL MEETING OF CCCSD FACILITIES FINANCING AUTHORITY 16. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (FFA)to conduct its Annual Meeting Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. (No presentation is planned; staff will be available to answer questions) January 16, 2020 Regular Board Meeting Agenda Packet- Page 4 of 232 Staff Recommendation: President McGill will adjourn the Board meeting and, FFA Chair Paul Causey will call to order the Annual Meeting of the FFA. ADJOURNMENT January 16, 2020 Regular Board Meeting Agenda Packet- Page 5 of 232