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Home My WebLink About00. BOARD AGENDA 09-19-19 CENTRAL SAN .,dfA CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIANIS-President MCHAEL R.MCGILL-President Pro Tem Thursday, September 19, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925) 372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyoung(@centralsan.org. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. September 19, 2019 Regular Board Meeting Agenda Packet- Page 1 of 122 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 1. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel RECESS TO OPEN SESSION a. The Board will recess and reconvene in open session in the Board Room, at which time video recording will resume. REPORT OUT OF CLOSED SESSION PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER INTRODUCTIONS 2. New employee: • Mark Turner, Electrical Technician, Operations Department, Plant Maintenance Division, effective September 4, 2019 Staff Recommendation: Welcome Mr. Turner. President Williams will present the District pin. CONSENT CALENDAR 3. Approve the following: a. September 5, 2019 Board meeting minutes 4. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $675,000 with Woodard and Curran, Inc. to provide on-call services for the Planning and Development Division for a three-year term September 19, 2019 Regular Board Meeting Agenda Packet- Page 2 of 122 5. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $150,000 with Carollo Engineers, I nc. to provide on-call services for the Planning and Development Division for a three-year term 6. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $825,000 with Black and Veatch Corporation to provide on-call services for the Planning and Development Division for a three-year term 7. Authorize the General Manager to execute a construction contract change order in an amount not to exceed $350,000 with C. Overaa & Company for additional bypass work under the Mechanical and Concrete Renovations, District Project 7351 8. Authorize the General Manager to purchase two additional rodding trucks to be delivered in Fiscal Years 2020-21 and 2021-22 funded from the Vehicle Replacement Program, District Project 8517 9. Adopt Resolution No. 2019-059 commemorating Special Districts Week September 22- 28, 2019 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. REPORTS AND ANNOUNCEMENTS 10. General Manager- Reports a. Receive the Fiscal Year 2018-19 Strategic Plan Annual Report (15-minute staff presentation) Staff Recommendation: Receive the report. b. Receive update on Mentorship Program and presentation of mentorship project on Evaluation of Central San's Appraisal Process (15-minute staff presentation) Staff Recommendation: Receive the update and presentation. C. Receive update on Central San's Pollution Prevention Week activities and the 2019 Pollution Prevention Awards presented at the Sustainable Contra Costa Annual Awards Gala on September 17, 2019 (15-minute staff presentation) Staff Recommendation: Receive the update. 11. General Manager-Announcements a. Announcements - September 19, 2019 Staff Recommendation: Receive the announcements. 12. Counsel for the District 13. Secretary of the District 14. Board Members - Committee Minutes a. September 3, 2019 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki September 19, 2019 Regular Board Meeting Agenda Packet- Page 3 of 122 b. September 12, 2019 -Administration Committee - President Williams and Member McGill Staff Recommendation: Receive the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • September 17, 2019 - Sustainable Contra Costa 9th Annual Awards Gala in Pleasant Hill Member McGill • September 5, 2019 - Contra Costa County Mayors' Conference hosted by the City of San Pablo • September 9-11, 2019 -Annual WateReuse Symposium in San Diego • September 13, 2019 - Executive Team Performance Evaluations Member Nei edly Member Pilecki • September 17, 2019 - Sustainable Contra Costa 9th Annual Awards Gala in Pleasant Hill President Williams • August 21-23, 2019 - California Association of Sanitation Agencies (CASA) Annual Conference in San Diego • September 13, 2019 - Executive Team Performance Evaluations Staff Recommendation: Receive the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT September 19, 2019 Regular Board Meeting Agenda Packet- Page 4 of 122