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00. BOARD AGENDA 08-15-19 (Regular) ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President MCHAEL R.WGILL-President Pro Tem Thursday,August 15, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. August 15, 2019 Regular Board Meeting Agenda Packet- Page 1 of 153 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employee: Leang Pen, Maintenance Crew Member in the Operations Department, Collection System Operations Division, effective July 31, 2019 Staff Recommendation: Welcome Mr. Pen. President Williams will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. July 25, 2019 Board meeting minutes b. August 1, 2019 Board meeting minutes 3. Temporarily suspend the provisions of District Code Section 2.04.010 due to unavailability of several Board Members at the first meeting in December, and schedule the matter of selecting the 2020 Board President and President Pro Tem for the November 21, 2019 regularly scheduled Board meeting 4. Adopt revisions to Board Policy No. BP 006 - Records Management Program, and adopt Resolution No. 2019-051 amending Central San's records retention schedules and rescinding Resolution No. 2012-014 5. Adopt revision to Board Policy No. BP 032 - Reimbursement of Toastmasters Dues 6. Adopt Resolution No. 2019-052 accepting an offer of dedication from developer LS- Walnut Creek, LLC, of a sanitary sewer easement as depicted on subdivision map 9438, related to Job 6635 7. Adopt Resolution No. 2019-053 authorizing the General Manager to execute a Memorandum of Understanding and a Real Property Agreement with Pacific, Gas & Electric Company(PG&E)for 3244 Andreasen Drive, Lafayette (APN 238-060-021-9) 8. Set a public hearing for September 5, 2019 at 1:30 p.m. pursuant to Section 6.20 of the District Code to receive comments on the proposed Reimbursement Fee for properties which could connect to Job 6579 on Denyce Court and Via Serena in Alamo Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. August 15, 2019 Regular Board Meeting Agenda Packet- Page 2 of 153 OTHER BOARD ACTION ITEMS 9. Receive update on Central San Student Educational Programming, and presentation of the following Educational Programming awards: • 2019 CAPI O (California Association of Public Information Officials) Excellence in Public Information & Communications Award Adventures with Toot: The Lab: o EPIC Award - Video Production - Long Form Communicator Awards presented by the Academy of Interactive & Visual Arts for Adventures with Toot: The Lab: 2019 Award of Excellence - Craft Category- Best Animation 2019 Award of Distinction - Educational Video (30-minute staff presentation) Staff Recommendation: Receive the update and awards. 10. Authorize the General Manager to execute a three-year professional services agreement with Sustainable Contra Costa in an amount not to exceed $245,000 to continue providing comprehensive student educational programming within Central San's service area (No presentation is planned; staff will be available to answer questions) Staff Recommendation: Authorize the General Manager to enter into three-year agreement with Sustainable Contra Costa in an amount not to exceed $245,000 to continue providing comprehensive student educational programming within Central San's service area. LEGISLATIVE MATTERS 11. Receive update on pending legislative matters and provide direction on priority legislation (5-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive Second Quarter 2019 update on Central San's energy usage (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the energy usage update. 13. General Manager-Announcements a. Announcements -August 15, 2019 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District August 15, 2019 Regular Board Meeting Agenda Packet- Page 3 of 153 16. Board Members - Committee Minutes a. August 6, 2019 -Administration Committee - President Williams and Member McGill Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • August 1, 2019 - Contra Costa County Mayors' Conference in Brentwood • August 7, 2019 - Central San Spring 2019 Management-Leadership Academy Graduation Luncheon in Pleasant Hill • August 14, 2019 - East Bay Leadership Council 2019 State of the East Bay in Dublin Member Nejedly Member Pilecki • August 7, 2019 - Central San Spring 2019 Management-Leadership Academy Graduation Luncheon in Pleasant Hill President Williams Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT August 15, 2019 Regular Board Meeting Agenda Packet- Page 4 of 153