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Home My WebLink About00. BOARD AGENDA 06-20-19 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA DAVID R.WILLIAMS-President MCHAEL R.WGILL-President Pro Tem Thursday, June 20, 2019 PAUL HCAUSEY Board Room JAMES A.NEJEDLY 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.ora. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303 or kyounq@.centralsan.orq. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. June 20, 2019 Regular Board Meeting Agenda Packet- Page 1 of 120 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. June 4, 2019 Special Board meeting minutes b. June 6, 2019 Regular Board meeting minutes 2. Set a public hearing for July 25, 2019 at 1:30 p.m. to receive comments on placing the following Fiscal Year 2019-20 charges on the Contra Costa County Tax Roll for collection: • Sewer Service Charges; • Capacity Use Charge Program charges; • Assessments for: • Contractual Assessment Districts • Alhambra Valley Assessment Districts; and • Charges for other fee installment payment programs 3. Award a construction contract in the amount of$2,150,300 to Auburn Constructors, LLC, the lowest responsive bidder for the Emergency Sludge Loadout Facility Upgrades, District Project 7348A; find that the Project is exempt from the California Environmental Quality Act(CEQA); amend an existing professional engineering services agreement with Black& Veatch Corporation in the amount of$220,000; and authorize up to a 15-percent contingency 4. Approve a new project; award a construction contract in the amount of$610,500 to Aztec Consultants, Inc., the lowest responsive bidder for the Sludge Blending Tank Repairs, District Project 6172; find that the Project is exempt from the California Environmental Quality Act(CEQA); and authorize up to a 15-percent contingency. 5. Adopt Resolution 2019-035 authorizing the General Manager to execute a five-year lease with Caltrans for Central San's use of the property located off of Imhoff Drive in Martinez 6. Authorize the General Manager to purchase natural gas through an existing service agreement with Shell Energy North America, LP, for the period January 1, 2021 through December 31, 2021, up to 1,000 decatherm per day at a price not to exceed $4.00 per decatherm, excluding transportation service costs 7. Authorize the General Manager to execute a technical consulting services agreement with Montrose Air Quality Services, LLC in an amount not to exceed $116,926 for a one-year (Fiscal Year 2019-20) period to provide emissions testing services with the ability to renew the agreement to accommodate emissions testing services for two additional one-year terms (Fiscal Years 2020-21 and 2021-22) June 20, 2019 Regular Board Meeting Agenda Packet- Page 2 of 120 8. Authorize the General Manager to execute Amendment 1 to extend the termination date to June 30, 2020 for the Memorandum of Understanding between Central San, Contra Costa Water District, and Santa Clara Valley Water District for a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project 9. Authorize the General Manager to extend the existing professional consulting services agreement with BHI Management Consulting for one year commencing July 1, 2019 in an amount not to exceed $16,280 to facilitate the 2020 Board self-evaluation workshop Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 10. Authorize an increase in the amount of $80,000 to the Emtec Consulting Services LLC professional consulting services agreement (a component of the Enterprise Resource Planning (ERP) Replacement, District Project 8250) approved at the last Board meeting, for a new cost ceiling of $2,365,000; and (1) concurrently increase the total cost for the ERP Project by$80,000, bringing the ERP Project total to $5,205,000; and (2) adopt amendments to the Fiscal Year 2019-20 District Budget adopted at the June 6, 2019 Board meeting to incorporate changes associated with funding for the ERP Project (5-minute staff presentation) Staff Recommendation (Motion Required): Authorize: a. An $80,000 increase to the Emtec Consulting Services LLC professional consulting services agreement approved at the June 6, 2019 Board meeting, for a new cost ceiling of$2,365,000; b. A concurrent$80,000 increase in the total cost for the ERP Replacement, District Project 8250, approved at the June 6, 2019 Board meeting, bringing the Project total to $5,205,000; and c. Amendments to the Fiscal Year 2019-20 District Budget adopted on June 6, 2019 to incorporate changes associated with funding for the ERP Replacement, District Project 8250. 11. Authorize the General Manager to submit a Bay Area Air Quality Management District (Air District) grant application for Electric Vehicle Charging Stations (15-minute staff recommendation) Staff Recommendation (Motion Required): Authorize the General Manager to submit a Bay Area Air Quality Management District Grant Application for Electric Vehicle Charging Stations. LEGISLATIVE MATTERS 12. Receive update on pending legislative matters and provide direction on priority legislation (5-minute staff presentation) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. June 20, 2019 Regular Board Meeting Agenda Packet- Page 3 of 120 REPORTS AND ANNOUNCEMENTS 13. General Manager-Announcements a. Announcements - June 20, 2019 Staff Recommendation: Receive the announcements. 14. Counsel for the District a. Report out of settlement in following matter: • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC17-01691 Staff Recommendation: Receive the report out and any other announcements. 15. Secretary of the District 16. Board Members - Committee Minutes a. June 4, 2019 -Administration Committee - President Williams and Member McGill b. June 4, 2019 - Engineering & Operations Committee - Chair Nejedly and Member Pilecki C. June 10, 2019 - Real Estate, Environmental & Planning Committee - Chair Pilecki and Member McGill Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • June 6, 2019 - Contra Costa County Mayors' Conference hosted by the Town of Moraga Member Nejedly Member Pilecki President Williams Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or June 20, 2019 Regular Board Meeting Agenda Packet- Page 4 of 120 authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 19. Board Members - Other Items a. Consider authorizing Board Member McGill's attendance at the September 8-11, 2019 Annual WateReuse Symposium in San Diego (No presentation is planned) Staff Recommendation (Motion Required): Authorize Board Member McGill's attendance at the conference. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT June 20, 2019 Regular Board Meeting Agenda Packet- Page 5 of 120