HomeMy WebLinkAbout08.a. Receive proposed Central San FY 2018-19 Budget (incl. Att. 1-Presentation) Page 1 of 288
Item 8.a.
Central Contra Costa Sanitary District
May 17, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: PHILIP R. LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
EDGAR LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
REVIEWED BY: THEA VASSALLO, FINANCE MANAGER
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE PROPOSED CENTRAL SAN FISCAL YEAR 2018-19 BUDGET
FOR THE FOLLOWING FUNDS: OPERATIONSAND MAINTENANCE,
CAPITAL IMPROVEMENT, SELF-INSURANCE, AND DEBT SERVICE
Attached is a PowerPoint presentation on the Fiscal Year 2018-19 proposed budget, and an electronic
version of the budget book distributed to the Board on May 3, 2018.
Strategic Plan Tie-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 1 - Conduct Long-Range Financial Planning, Strategy 2- Manage Costs
ATTACHMENTS:
1. FY 2018-19 Budget Presentation
2. Draft FY 2018-19 Budget
May 17, 2018 Regular Board Meeting Agenda Packet- Page 66 of 534
ltli.
r PROPOSED
1"M tt�'--
CENTRAL SAN BUDGET
r FISCAL YEAR 2018 =1 9
Presented by
- ' Philip R. Leiber, Director of Finance and Administration
Edgar J. Lopez, Capital Projects Manager
Board Meeting
May 17, 2018
Capital Presented to: Engineering and Operations Committee
- - s May 7, 2018
Operations and Maintenance Presented to: Finance Committee
May 21, 2018
May 17, 201 qa•d Meetin - Pnm- A7 nf SM
PRESENTATION OVERVIEW
Budget Summary
Funding Sources and Uses
Operation and Maintenance
Sewer Construction (Capital Improvements)
Self-Insurance
Debt Service
Reserves
Detailed Capital Improvement Presentation
`May oar eeting Agenda P�pl- Pana FA of 53d
BUDGET SUMMARY
Variance
FY 2016-17 FY 2017-18 FY 2018-19 from FY Percent
Budget Budget Budget 2017-18 Variance
Operations and $89,810,918 $89,713,587 $89,720,456 $6,869 0.0%
Maintenance
Sewer Construction $36,808,756 $42,774,000 $45,319,000 $2,545,000 5.9%
Debt Service $3,790,807 $3,819,099 $3,611 ,038 $(208,061 ) -5.4%
Self-Insurance $948,000 $936,500 $924,500 $ (12,000) -1 .3%
Total Budget $131,358,481 $137,243,186 $139,574,994 $2,331 ,808 1 .7%
THE PROPOSED BUDGET PROVIDES THE RESOURCES TO MEET THE GOALS OF THE
FY 2018-19 STRATEGIC PLAN
Provide exceptional customer service and maintain an excellent reputation
in the community
Strive to meet regulatory requirements
Be a fiscally responsible and effective wastewater utility
Recruit, develop and retain a highly trained and safe workforce
Maintain a reliable infrastructure
Embrace technology, innovation, and environmental sustainability
3 `
ADDRESSING THE 7 BUDGET CHALLENGES
Challenge I -_, Primary • •
Maintaining and • • - • aging infrastructure, Implement recommendations Comprehensive Wastewater Master Plan
including increasing capital (CWMP)with significantly increased capital investment beginning in FY
investment and - 2018-19.
on these increased levels of capital spending.
Addressing concerns and Continue commitment to customer outreach, prioritization of Capital
• - - Improvement Program (CIP), balance capital spending with
aging infrastructure and - affordability/rate impact concerns, and continue to focus on most cost
requirements. effective alternatives to maintain reliability and meet regulatory
requirements.
• Anticipate changing regulations and plan for cost-effective alternatives to
meet requirements.
1'flUTM7rUrTft7,NWfflrTecWor - •enCTO-3-to piay a Partner with agencies to find water solutions benefiting the region and
role in maintaining a sustainable • • state. This includes looking for creative solutions such as water
with, recent drought experiences and exchanges and increased interagency cooperation.
continuing effects of climate change.
Ever-increasing focus on resourcerecovery Test and plan for alternative processes, equipment, and technology that
sustainability. are sustainable and cost effective.
Fostering employee • . • - Recruit, train, and retain high quality employees.
challenges d out above.
Increasing cost of employee benefits. MidRecognizing that health insurance costs are a primary expense of
employee and retiree benefits, the District is considering a to switch to
CaIPERS health insurance with the goal of reducing costs without
adversely impacting level of service.
4 `
T TAL FUNDING O
FY 2016-17 FY 2017-18 FY 2018-19
$131,343,455 $138,532,599 $147,386,287
$95,000,000
$100,000,000 $89,188,00
$90,000,000 $82,920,
$80,000,000
$70,000,000
$60,000,000
$50,000,000
$40,000,000 $21,950,000 $16,828,591
$30,000,000 $21,200,00 $15,873,39 $7,707,696
$19,340,000 $5,900,000
$20,000,000 $14,828,31 $5,900,00 $6,371,200
$10,000,000 , $6,060,00 $8,1M14�
Sewer Service Charge City of Concord Property Tax Revenue Capacity Fees All Other Sources
■FY 2016-17 Budget ■FY 2017-18 Budget ■FY 2018-19 Budget
Increase of $8.9 million
Sewer Service Charge (SSC) up $5.8 million due to 7% rate increase
Concord up $0.8 million due to higher reimbursement for capital ($1 .2 million)
offset by lower reimbursement for Operations and Maintenance (O&M) ($0.4
million)
Property Tax up $1 million
All Other Sources up $1 .3 million related to higher interest income and self-
insurance allocation from O&M
5 `
SEWER SERVICE CHARGE
RATES AND REVENUES
FY 2016=17 THROUGH FY 2018=19
FY FY FY I
SSC Rates 2016-17 2017-18 2018-19 Change % Increase
Single Family $503 $530 $567 $37 7%
Multi Family $487 $513 $549 $36 7%
Other Charges Vary — See Ordinance No. 294 7%
Allocation of SSC
Revenues Budget Budget Budget % Increase
($Thousands) FY 2016-17 FY 2017-18 FY 2018-19 Change * (Decrease)
to O & M $71 , 100 $75,221 $67,074 ($8, 147) (10.8%)
to Capital $11 ,820 $13,967 $27,926 $13,959 99.9%
Total $82,920 $89,188 $959000 $5,812 6.5%**
* Reflects total change in SSC from rate increase and all other factors
**Increased due to rate increase, offset by water conservation
6
USE OF TUNDS
FY 2016-17 FY 2017-18 FY 2018-19
$131,358,481 $138,532,599 $147,386,287
$89,720,456
$100,000,000 $89,713,587
$89,810,91
$90,000,000
$80,000,000
$70,000,000
$60,000,000 $45,319,000
$50,000,000 $42,774,000
$40,000,000 $36,808,7
$30,000,000
$20,000,000 $ 11,038 $924,500
$3,819,0099 9 $936,500 $7,811,293
$10,000,000 $3,7 0� $948,000 I $1,289,4
Operations and Sewer Construction Debt Service Self-Insurance Contribution to Reserves
Maintenance (see Table 12)
■FY 2016-17 Budget ■FY 2017-18 Budget ■FY 2018-19 Budget
Increase of $8.9 million
O&M Budget and Self-Insurance flat
$2.5 million increase in capital spending (excluding carryforwards)
$0.2 million decrease in debt service (recycled water loan repaid in FY 2017-18)
$6.5 million increase in contribution to reserves (capital reserve)
OPERATING FUND REVENUES
($MILLIONS)
FY 2017-18 FY 2018-19
$94.7 $86.9
Hazardous Hazardous
Household Household
Waste OtherWaste $0.9 Other
City of $0.9 1% � City of o
$3.4 4/ Sewer Concord 1% $4.1 5/
Concord Sewer
$15.2 16% Service $14.8
I Service
Charge 17%
$75.2 79% Charge
$67.1
77%
Iwo
Decrease of $7.8 million:
$8.1 million of SSC is reallocated to Sewer Construction instead of O&M
$0.4 million decrease in Concord Sewer Service Charge
$0.7 million increase in Other charges (including $0.5 million increase in
Interest income)
8 `
OPERATING FUND EXPENDITURES FY 2018-19
$89 .7
($MILLIONS
D.Outside Services, D.All Other,$5.70,6%
$3.51,4%
D.Repair&Maintenance,
$5.41,6%
D.Materials&Supplies,$2.11,2%
A.0&M Salaries&Wages,
$35.57,40%
D.Chemicals&Utilities,$5.60,6%�
C.Retirement UAAL/Unfunded
Liabilities,$10.72,12%
C.Additional Unfunded
Liability Contribution,
$2.50,3%
B.Retirement
Normal Cost,$5.29
6% B.Oth r Benefits B.Medical(Active and Retiree),
/
Vacancies/Cap OH, $12.03,13%
$1.27,2%
Revenues of $86.9 million less expenditures of $89.7 million = Draw from
Reserve of $2.8 million
9 '
O&M SPENDING BY FUNCTIONS
Accounts FY 2016-17 FY 2017-18 FY , : •
Budget__ : • • -
Administration (Admin) $26,717,786 $27,261 ,866 $27,737,657
Engineering and Technical Services $15,342,561 $17,034,337 $17,033,406
Collection System Operations (CSO) $13,760,274 $14,156,213 $13,960,060
Plant Operations, Maintenance and
Safety $28,698,453 $29,942,529 $29,436,539
Recycled Water $970,638 $1 ,318,642 $1 ,552,794
JOTAL • : $89,720,456
O&M spending is flat overall, with changes by division as follows:
Admin up $0.5 million (IT: Maintenance costs $0.2 million, Communications:
Prop 218 $0.1 million, Risk: Self-Insurance $0.2 million)
CSO down $0.2 million (Repairs and Maintenance, Outside services)
Plant Operations, Maintenance, and Safety down $0.5 million (Utilities)
Recycled water up $0.2 million (refine costs based on actual FY 2017-18
experience)
OPERATING EXPENSES COMPARISON
$40,000,000
$35,000,000 -
$30,000,000 —
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
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■FY 2016-17 Budget ■FY 2016-17 Actual ■FY 2017-18 Budget FY 2018-19 Budget
O&M Budget spending is flat compared to FY 2017-2018
Salaries & Wages up $0.8 million (2.2%)
URAL costs down $1 million (6.8%)
Non-labor expenses up $0.2 million (0.9%)
O&M BUDGET HIGHLIGHTS
Labor Related Costs
Salaries:
Cost of Living Adjustment (COLA): 3%; other adjustments total (0.8%) resulting in
2.2% increase in salaries overall. Actual February 2017-February 2018 Consumer
Price Index (CPI) is 3.6%.
Health:
Kaiser and Health Net premiums: Draft Budget assumes $306,000 reduction.
Updated forecast is now for a 4.9% Kaiser reduction and 16% Health Net
increase, resulting in an increase of $492,000. Offset by planned transition to
CaIPERs.
Delta Dental: Draft Budget assumed 4% increase. Updated rates now flat.
Pension / Other Post-Employment Benefits (OPEB):
CCCERA: Decrease of 2.9% for Legacy, 4.9% for PEPRA; offset by higher wage
base. Additional $2.5 million paid toward retirement/OPEB.
$7.5 million funding for GASB 45 OPEB retiree health benefits ($5.9 million retiree
health premiums, $1 .6 million contributed to trust toward unfunded liability)
• ti�._x.
12 `
.'"May 17, 2018 Regular Board Meeting Agenda QQrkpt-
PENSION UNFUNDED ACTUARIAL ACCRUED
LIABILITY ( UAAL) TREND LAST 5 YEAR.,;
Valuation Date 5-Year Average 12/31/12 12/31/2013 12/31/2014 12131/2015 12/31/2016
For Fiscal Year 2013-14 2014-15 2015-16 2016-17 2017-18
Total Pension Unfunded Liability $106,800,693 142,523,585 120,792,362 100,955,188 88,182,228 81,550,100
Central San Funded%of URAL 56.38% 63.12% 70.40% 75.32% 78.14%
CCCERA Total Pool Funded%of URAL 70.64% 76.41% 81.69% 84.47% 86.50%
Source: Segal Actuarial Report Rate pages breaking out UAAL Component,then percent applied to Total Em p I oye r Co ntri buti o n Rate
Total Pension Unfunded Liability
Five Most Recent CCCERA Valuations
$160,000,000
$140,000,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$0
- E
5-Year 12/31/12 12/31/2013 12/31/2014 12/31/2015 12/31/2016
Average
eTotal Pension Unfunded Liability , $106,800,693 142,523,585 1 120,792,362 100,955,188 88,182,228 81,550,100
UAAL continues to decrease, reflective of investment performance and efforts to
pay-down liabilities
113 `
OTHER POST=EmPLOYMENT BENEFITS (OPEB)
UNFUNDED LIABILITY TREND LAST 5 YEARS
Valuation Date 711112 711114 711114 7/1116 71112016
For Fiscal Year 5-Year A verage 2013-14 2014-15 2015-16 2016-17 2017-18
Total OPEB Unfunded Liability $64,763,200 75,769,000 70,209,000 67,961,000 55,847,000 54,030,000
Central San Funded%of OPEB 27.11% 36.59% 43.96% 47.51%
Sources: Biennel valuations by Bartel Associates
Total OPEB Unfunded Liability
Five Most Recent Years in OPEB Valuations
$80,000,000 -
$70,000,000
$60,000,000
$50,000,000
$40,000,000
$30,000,000
$20,000,000
$10,000,000
$0
Year 2013-14 2014-15 2015-16 2016-17 2017-18
Average
[!Total OPEB Unfunded Liability, $64,763,200 75,769,000 70,209,000 67,961,000 55,847,000 54,030,000
UAAL continues to decrease, reflective of investment performance and efforts to
pay-down liabilities
14 `
PAYROLL BENEFITS ADDER
Employee Benefit Percentage for FY 2018-19
without Pension URAL
Percentage per FY 2016- 17 Audited Financials 80.63%
Less FY 2016- 17 Pension URAL -38.98%
FY 2018-19 Revised Percentage 41 .65%
Note: This calculation uses the Administrative Overhead Benefits methodology
approved by the Board in 2014, as recommended by Matrix Consulting
A:
15 `
May 17, 2018 Regular Board Meeting Agenda 12Qrkpt-
O&M BUDGET HIGHLIGHTS :
PROVIDING NECESSARY STAFFING
Continuing with 290 full-time equivalent positions funded per Raftelis
staffing analysis recommendation
Reallocations:
Contracts Analyst (Purchasing) replacing Accountant (Finance)
Senior Administrative Technician replacing Human Resources Analyst
(Human Resources)
Two IT Analysts 1/11 replacing Programmer Analyst and IT Analysts
(Information Technology)
Senior Materials Coordinator replacing Materials Coordinator (Purchasing)
Risk Management Specialist replacing Risk Management Analyst (Risk
Management)
Administrative Technician replacing Senior Administrative Technician (Office
of General Manager)
Senior Engineer replacing Assistant Engineer along with Temporary Senior
Engineer (Capital Projects)
Net staffing change: Zero
CAPITAL BUDGET HIGHLIGHTS :
INFRASTRUCTURE INVESTMENT
Funding :
CIB revenues are budgeted at $55.9 million for FY 2018-19
versus $39.3 million for FY 2017-18, an increase of $16.6 million:
SSC allocated to Capital increases $14.0 million, or 100%
Ad Valorem Taxes increase $1 .2 million, or 10%
City of Concord reimbursement increase of $1 .2 million, or 19%
Interest income, other increase of $0.2
CIB increases by $2.5 million from $42.8 million to $45.3 million:
Recycled Water Program funding up $2.4 million from $0.5 million
Collection System Program funding up $0.9 million from $18.5 million
Treatment Plant Program funding down $1 .2 million from $18 million
General Improvement Program funding up $0.5 million from $4.3 million
Contribution to Sewer Construction Fund reserves of $10.6 million
17 `
CAPITAL IMPROVEMENT PROGRAM
FUNDING SOURCES FY 2018-19
$55.9 MILLION
City of Concord $7.2 Other $1.6 Capacity Fees $5.9
,Ad Valorem Tax $13.3
Sewer Service Charges
$27.9
Increase of $16.6 million from FY 2017-18:
$14 million increase in allocation of Sewer Service Charge
$1 .2 million increase in Concord Sewer Service Charge
$1 .2 million increase in Ad Valorem Taxes
$0.2 million increase in Interest income, others
CAPITAL IMPROVEMENT PROGRAM
EXPENDITURES FY 2018-19
$45.3 MILLION
Contingency $1.5 Recycled Water $2.9
General Collection System
Improvements $4.7 $19.3
ift
Treatment Plant
$16.9 NNW
Increase in capital spending of $2.5 million from FY 2017-18
Collection System up $0.9 million
Treatment Plant down $1 .2 million
General Improvement up $0.5 million
Increase in Recycled Water Program of $2.4 million
Revenues of $55.9 million less expenditures of $45.3 million = Reserve
Contribution of $10.6 million
SELF INSURANCE BUD
FY 2018 =1 9
Operating Revenue Operating Expense
$960.3 $924.5
($Thousands) ($Thousands)
HHW Contribution Other $116 Expected Technical Legal
Services Services
$65 Losses $253 $82
x$20
woo
Insurance
O&M Fund Contribution Premiums
$779 $570
Revenues of $960,300 less expenditures of $924,500 = Contribution to Reserve of $35,800
20 `
IEBT SERVICE BUDGET
OY 2018 =1 9
Operating Revenue Operating Expense
$3,611 $3,611
($Thousands) ($Thousands)
Interest Interest
Income
$82 Payments
$1,131
00W
woo moo
Principal
Ad valorem Payments
Tax $3,529 $2,480
$200K decrease from FY 2017-18 due to repayment of recycled water loan
21 `
REFINANCING EXISTING 2009 BONDS
Central San has an opportunity to refinance existing debt to
save approximately $1 million in interest costs, net of fees.
Alternative is to wait until the new money issuance in fall 2019, but
rising interest rates could eliminate the opportunity by then.
Method to refinance now exists, even after the 2017 Tax
Legislation.
Working with PFM to develop calendar, assemble financing
team.
Will discuss with Finance Committee on May 21 .
• Board approval to proceed will be requested June 7tn,
targeted refinancing in early September.
• Board will be informed of any policy / structuring issues at
that time, but this is anticipated to be a straight-forward
transaction and opportunity to save interest costs.
.v 22
"May 17, 2018 Regular Board Meeting Agenda 12Qrkpt-
RESERVE BALANCE PROJECTIONS-2018
-"I -m�'m�Sewer
Construction Self Insurance
O&M Fund • . • •
Reserve Policy Target end of $37,383,523 $22,659,500 $6,500,000 $66,543,023
June 30, 2018
Projected Balance as of June 30, 2018 $40,265,845 $29,053,312 $6,516,933 $75,836,090
Projected Balance Minus Reserve $2,882,322 $6,393,812 $16,933 $9,293,067
Policy Target at June 30, 2018
• Reserves > fully funded at end of this year due to applying FY 2016-17
variance to Sewer Construction and anticipated savings this year
• Monies carried forward to future years
."May oar �e genda - "L_
RESERVE BALANCE PROJECTIONS-2019
Sewer 11W
Construction Self Insurance
O&M Fund Fund (Capital) Fund Totals
Projected Balance as of June 30, 2018 $40,265,845 $29,053,312 $6,516,933 $75,836,09
Projected Balance as of June 30, 2019 $37,471,121 $39,623,580 $6,552,683 $83,647,38
Change in Reserve ($2,794,724) $10,570,26 $35,750 $7,811,29
Reserve Policy Target end of $37,271,483 $30,379,000 $6,500,000 $74,150,483
June 30, 2019
Projected Balance Minus Reserve $199,638 $9,244,580 $52,683 $9,496,901
Policy Target at June 30, 2019
Additional FY 2018-19 contribution of $7.8 million
Provides for additional Sewer Construction funding in FY 2019-20 to reduce borrowing
Sewer Construction Reserve target ($30,379,000) for FY 2018-19 increases
nearly $7.7 million from FY 2017-18 ($22,659,500); that higher targeted reserve
level is met plus an additional $9.2 million is set aside to reduce borrowing in FY
2019-20
34.yy
.'"May 17, 2M8 Regular Board Meeting Agenda 12Qrkpt-
JUNE m" , 2018 PUBLIC HEARING
Approve and Adopt Budgets
1 Operations & Maintenance
2 Capital Improvement
3 Self-Insurance
LL 4 Debt Service
Separate motion for Bay Area Clean
Water Agencies (BACWA) funding
6 Insurance Renewal
... : ':. "Mzy 17. � o eeting Agenda P�pt_ pa„p q1 �f ssa
ms ..
f
y_
6
PROPOSED
/ CAPITAL IMPROVEMENTS PROGRAM
r BUDGET FISCAL YEAR 2017=1 8
s Board Meeting
May 18, 2017
y Presented to: Engineering and Operations Committee
May 9, 2017
Edgar J. Lopez, PE
s
Capital Projects Division Manager
May 17, 201 q d Meeting -
u 2017.18 MAJOR ACCOMPLISHMENTS
STRATEGIC PLAN — Goal 5, Maintain a reliable infrastructure : Completed the
Pleasant Hill-Grayson Creek Trunk Sewer Project. Replaced and installed up to
10,000 feet of trunk sewers in Pleasant Hill. Abandoned deteriorated sewers
along Grayson Creek. 80% Customer Satisfaction
Goal 5, Maintain a reliable infrastructure and Goal 1 , Provide Exceptional
Customer Service : Replaced approximately 5 miles of sewers in the Collection
System; achieved 98% overall customer satisfaction rating on surveys this FY.
Goal 5, Maintain a reliable infrastructure : Continuing construction of Headworks
Screening Upgrade Project; installed two new bar screens and disposal facility,
which allows the screening materials to be removed from process.
Goal 5, Maintain a reliable infrastructure : Completed construction of the Pump
and Blower Building Seismic Upgrade Project.
Goal 5, Maintain a reliable infrastructure and Goal 2, Strive to meet regulatory
requirements : Completed Pre-Design of the Pump Station Upgrades & Solids
Handling Facility Improvements, including Scrubber Pilot. Started Pre-Design of
the Filter Plant and Clearwell Improvements Project and started construction of
the water upgrades at the treatment plant. -
28 `
PROPOSED FY 2018=1 9
CAPITAL IMPROVEMENT BUDGET
ProgramFuture FYs Under Total Estimated
FY 2018-19 . Active 2018-19 CIB Budget to FY 2018
PrL (1)+(2) P::y
ojects Com System $19,347,000 $109,085,540 $128,432,540 $308,958,000
Treatment Plant $16,865,000 I $158,460,500 $175,325,500 $428,207,000
General Improvements $4,750,000 $11 ,418,800 $16,168,800 $25,432,000
Recycled Water I $2,857,000 I $20,387,500 $23,244,500 $23,675,000
Contingency $1 ,500,000 $8,000,000 $9,500,000 $19,500,000
Totals: $451319,000* $307,352,340* $352,671,340 $805,772,000
*Approval of FY2018-19 projects may commit approximately $31 .2 million in
the following fiscal years.
** The current CIP is in 2018 dollars and un-escalated, which translates to
$927M with 3% escalation factor each year.
29 `
FY 2018-19
COLLECTION SYSTEM (CS) PROGRAM
MAJOR PROJECTS FOCUS
Sewer Renovation:
Construction Lafayette, Phase 12 includes 8,800 feet of sewers
Construction Walnut Creek, Phase 12 includes 8,500 feet of
sewers
Construction of Orinda projects includes 17,300 feet of sewers
Designs for Danville, Lafayette, Martinez, Orinda, Pleasant Hill,
Walnut Creek, and other communities in the Service Area
Pump Stations:
Final Design of Pump Stations Upgrades - Phase 1 for Moraga,
Orinda Crossroads, and Flush Kleen Pump Stations
No capacity driven projects (not including developer and CAD)
30 '
FY 2018=19 CS PROGRAM
TOTAL ESTIMATED COSTS PER PROJECT
Project Budget-to- Total Project
Number Project Date FY 2018-19 FY 2019 20 Future FYs Cost
5991 Pleasant Hill Sewer Renovation-
Phase 2 $460,000 $0 $0 $0 $460,000
6602 South Jackson Contractual
Assessment District CAD $411,290 $0 $0 $0 $411,290
6603 North Jackson Contractual
Assessment District CAD $400,000 $0 $0 $0 $400,000
8249 CSO Dump Pad Modifications $60,000 $0 $0 $0 $60,000
8419 Collection System Planning
$870,000 $100,000 $206,000 $412,000 $1,588,000
8433 S.Orinda Sewer Renovation-Phase 6 $1,962,127 $2,758,873 $0 $0 $4,721,000
8435 Walnut Creek Sewer Renovation-
Phase 12 $1,450,000 $3,100,000 $0 $0 $4,550,000
8436 Pump Station Upgrades-Phase 1 $1,300,000 $2,697,000 $5,315,000 $17,868,000 $27,180,000
8441 CIPP Contract 2017-2020 $300,000 $100,000 $103,000 $0 $503,000
8442 Pump Station Equipment&Piping
Replacement-Phase 2 $36,000 $25,000 $103,000 $436,000 $600,000
8443 Large Diameter Pipeline Inspection
Program $200,000 $50,000 $515,000 $1,030,000 $1,795,000
8444 Force Main Inspection Program $75,000 $50,000 $0 $0 $125,000
8445 North Orinda Sewer Renovation-
Phase 7 $636,000 $3,731,000 $0 $0 $4,367,000
8446 Lafayette Sewer Renovation-Phase
12 $636,000 $3,397,600 $0 $0 $4,033,600
8447 Pump Station Security Improvements $131,000 $25,000 $51,500 $360,500 $568,000
8448 Manhole Modifications $400,000 $300,000 $309,000 $1,236,000 $2,245,000
8449 Collection System Modeling Support $100,000 $100,000 $103,000 $206,000 $509,000
8450 Development Sewerage Support $400,000 $250,000 $309,000 $1,236,000 $2,195,000
8451 Collection System Sewer Renovation
Phase 1 $50,000 $2,612,527 $18,181,540 $35,535,000 $56,379,067
TBD Pump Stations Upgrades-Phase 2 $0 $50,000 $907,000 $24,663,000 $25,620,000 .I
Total Pro ram $9,877,417 $19,347,000 $26,103,040 $82,982,500 $138,309,95 3 I = `
FY 2018-19
2EATMENT PLANT (TP) PROGRAM
MAJOR PROJECTS FOCUS
Rehabilitation and Replacement:
Headworks Screenings Upgrade (Construction)
Piping Renovation - Phase 9 (Construction)
Equipment Replacement (Construction)
Solids Conditioning Building Roof Replacement (Construction)
Plant Operations Building Seismic Upgrade (Construction)
Plant Control System I/O Replacement (Construction)
Mechanical & Concrete Renovations (Design and Construction)
Solids Handling Facility Improvements (Final Design)
Energy Recovery and Blower Replacement (Planning and
Pre-Design); retitled from Aeration and Energy Upgrades
Ultraviolet Disinfection Repairs
No new projects
32 '
FY 2018=1 9 TP PROGRAM
TOTAL ESTIMATED COSTS PER PROJECT
I-Plooct Project Budget-to- ' FY 2018-19 FY 2019-20 Future FYs Total Project
Number Date Cost
Pump&Blower Building Seismic
7291 Upgrade $6,582,000 $0 $0 $0 $6,582,000
7292 Switchgear Refurbishment-Phase 2 $770,000 $200,000 $226,600 $0 $1,196,600
7304 PLC Systems Upgrades $575,000 $110,000 $113,300 $226,600 $1,024,900
7315 Applied Research&Innovations $557,274 $300,000 $515,000 $1,030,000 $2,402,274
Plant Control System Network
7317 1 Upgrades $330,000 1 $100,000 $0 $0 $430,000
7320 Plant Energy Optimization(Co Gen) $1,094,000 $0 $0 $0 $1,094,000
7322 Fire Protection System-Phase 2 $1,406,000 $0 $0 $0 $1,406,000
7326 Equipment Replacement $1,166,000 $250,000 $0 $0 $1,416,000
7327 Headworks Screenings Upgrade $8,144,000 $76,000 $0 $0 $8,220,000
Influent Pump Electrical
7328 Improvements $100,000 $510,000 $1,380,000 $2,758,000 $4,748,000
7329 Furnace Burner Upgrades $220,000 1 $0 $0 $0 $220,000
7330 Piping Renovation-Phase 9 $2,566,000 $614,000 $0 $0 $3,180,000
Plant Control System 1/0
7339 Replacement $470,000 $900,000 $1,133,000 $1,839,000 $4,342,000
Walnut Creek/Grayson Creek Levee
7341 Rehab $100,000 $0 $515,000 $515,000 $1,130,000
Solids Handling Facility
7348 Improvements $4,975,000 1 $5,715,000 $11,130,000 $60,280,000 $82,100,000
Energy Recovery and Blower
7349 Replacement $300,000 $1,200,000 $3,713,000 $54,937,000 $60,150,000
7351 Mechanical and Concrete Renovations $1,300,000 $3,000,000 $3,000,000 $0 $7,300,000
7352 UV Disinfection Upgrades $0 $500,000 $300,000 $300,000 $1,100,000
7353 Outfall Improvements-Phase 7 $0 $400,000 $2,240,000 $1,812,000 $4,452,000
Treatment Plant Security
7354 Improvements $87,000 $50,000 $788,000 $915,000 $1,840,000
7355 Odor Control Upgrades-Phase 1 $44,000 $200,000 $824,000 $2,935,000 $4,003,000
7357 Plant-Wide Instrumentation Upgrades $100,000 $190,000 $515,000 $1,236,000 $2,041,000
7358 Innovative Renewable Energy Project $300,000 $0 $100,000 $200,000 $600,000
Solids Conditioning Building Roof
7359 Replacement $500,000 $800,000 $0 $0 $1,300,000
7360 Existing Plant Facilities As-Is Drawings $100,000 $100,000 $103,000 $51,500 $354,500
Plant Operations Building(POB)
7362 Seismic Upgrades $400,000 $1,100,000 $1,030,000 $O $2,530,000
7363 Treatment Plant Planning $450,000 $450,000 $566,500 $1,133,000 $2,599,500
Treatment Plant Safety Enhancement-
7364 Phase 5 $0 $100,000 $100,000 $0 $200,000 3 3
talProgram $32,636,274 $1 4
FY 2018-19
GENERAL IMPROVEMENT (GI) PROGRAM
MAJOR PROJECTS FOCUS
Asset Management Program:
Continue Program Management Information System (PMIS)
Implementation
IT Development:
Enterprise Resource Planning (ERP) Improvements
Infrastructure Improvements
Cyber Security
Building Improvements:
Server Room Relocation (Construction)
Security and Public Facilities Improvements (Design)
34 '
FY 2018-19 GI PROGRAM
TOTAL ESTIMATED COSTS PER PROJECT
ProjectProject
Number Project Date FY 2018-19 FY 2019-20 Future FYs Cost
8207 General Security and Access $194,616 $500,000 $103,000 $103,000 $900,616
Geographic Data Integration (GDI)
8227 ITreatment Plant $425,000 $0 $0 $0 $425,000
8230 Capital Legal Services $158,665 $20,000 $20,600 $41,200 $240,465
8236 District Easement Acquisition $208,047 $50,000 $51,500 $103,000 $412,547
Asset Management Program
8238 Development $2,969,185 $400,000 $0 $0 $3,369,185
Information Technology (IT)
8240 Development $2,148,794 $1,750,000 $2,420,500 $1,005,500 $7,324,794
8243 IServer Room Relocation $955,430 $880,000 $0 $0 $1,835,430
8247 Property and Building Improvements $400,000 $300,000 $257,500 $1,030,000 $1,987,500
8248 Cyber Security _ $75,000 $0 $103,000 $309,000 $487,000
8516 Equipment Acquisition $676,000 $200,000 $206,000 $1,030,000 $2,112,000
8517 Vehicle Replacement Program $1,199,000 $650,000 $772,500 $3,862,500 $6,484,000
Total Program $9,409,737 $4,750,000 $3,934,600 $7,484,200 $25,578,537
35 `
FY 2018-19
RECYCLED WATER (REW) PROGRAM
MAJOR PROJECTS FOCUS
Rehabilitation and Replacement:
Filter Plant and Clearwell Improvements (Pre-
Design)
Planning :
Zone 1 Recycled Water System (Ongoing
program)
ReW Distribution System Renovations (Planning)*
Surge Tank (Pre-Design)
*New Project
,
36
.'"May 17, 2018 Regular Board Meeting Agenda QQrkpt-
FY 2018=19 RECYCLED WATER ( REW) PROGRAM
TOTAL ESTIMATED COSTS PER PROJECT
Project ' • 1 2019-20 Future FYs Total Projecto
Number •
7306 Zone 1 Recycled Water $497,894 $35,000 $51,500 $103,000 $687,394
7346 Recycled Water Distribution System
(Surge Analysis $155,000 $50,000 $0 $0 $205,000
7361 Filter Plant & Clearwell Improvements
$330,000 $2,457,000 $8,180,000 $11,393,000 $22,360,000
7365 ReW Clearwell Repairs $1,400,000 $300,000 $0 $0 $1,700,000
ReW Distribution System Renovations
TBD* $0 $15,000 $60,000 $600,000 $675,000
Program
Total Program $2,382,894 $2,857,000 1 $8,291,500 1 $12,096,000 $25,627,394
* New Project
37 `
llllllll�
TEN-YEAR CAPITAL IMPROVEMENT PLAN (2018-2028)
$806 MILLION (M) TOTAL*
Treatment Plant ($428 M)
Liquid Treatment Process $ 185 M
Solids Handling Process Treatment $ 97 M
General Projects/ Safety/ Regulatory $ 146 M
Collection System ($309 M )
Replacement and Rehabilitation $ 210 M
Pumping Stations $ 60 M
Regulatory Compliance $ 36 M
CAD's and Developer Sewers $ 3 M
General Improvements ($25 M)
IT Development $ 11 M
Vehicles and Equipment $ 9 M
Buildings/ Properties/ Others $ 5 M
Recycled Water($24 M)
Filter Plant and Clearwell 23 M
Distribution and Zone 1 1 M
C I P Contingency ($20 M )
* The current CIP is in 2018 dollars and un-escalated, which
translates to $927M with 3% escalation factor each year. 38 I