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Home My WebLink About00. BOARD AGENDA 03-15-18 CENmjdlfg � TRAL SAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAMS-President Pro Tem Thursday, March 15, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. March 15, 2018 Regular Board Meeting Agenda Packet- Page 1 of 275 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. March 1, 2018 Special Board meeting minutes b. March 1, 2018 Regular Board meeting minutes 2. Review January 2018 Financial Statements and Investment Reports 3. Receive the 2017 Annual Report of the Deferred Compensation Plan Advisory Committee 4. Adopt updated salary schedule effective March 15, 2018 5. Authorize the General Manager to execute a three-year extension of the contract with I ndustrial Employers and Distributors Association (I EDA)to provide labor negotiation and relations service 6. Approve appointment of Ms. Twila Mullenix as a retiree temporary Human Resources Analyst and waive the 180-day waiting period Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 7. Hold public hearing to conduct annual public review of Board Member compensation and benefits (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Conduct annual public review of Board Member compensation and benefits and consider: 1. Leaving compensation and benefits unchanged; or 2. Adopting an ordinance amending Title 2,Administration, of District Code Section 2.04.030, "Compensation of Board Members," if a change in stipend is desired; and/or 3. Directing staff to make other changes to compensation and/or benefits. March 15, 2018 Regular Board Meeting Agenda Packet- Page 2 of 275 OTHER BOARD ACTION ITEMS 8. Review and approve expenditures dated March 15, 2018 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. 9. Consider authorizing the General Manager to execute a Memorandum of Understanding (MOU) between Central Contra Costa Sanitary District, Contra Costa Water District (CCW D) and Santa Clara Valley Water District (SCVW D)for a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project (5-minute staff presentation) Staff Recommendation: Authorize the General Manager to execute an MOU between Central San, CCWD and SCVWD for a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project. LEGISLATIVE MATTERS 10. Receive update on pending legislative matters and potential ballot propositions and provide direction on priority legislation (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 11. General Manager- Reports a. Update on Pollution Prevention (P2) Program (10-minute staff presentation) Staff Recommendation: Receive the update. b. Receive Summary of 2017 Energy Usage (5-minute staff presentation) Staff Recommendation: Receive the summary. C. Biennial presentation on Emergency Management and Continuity of Operations programs (20-minute staff presentation) Staff Recommendation: Receive the presentation. d. Receive presentation on Contra Costa County Employees' Retirement Association (CCCERA)formulas for calculating employer and employee contribution rates (15-minute staff presentation) Staff Recommendation: Receive the presentation. 12. General Manager-Announcements a. Announcements - March 15, 2018 March 15, 2018 Regular Board Meeting Agenda Packet- Page 3 of 275 Staff Recommendation: Receive the announcements. 13. Counsel for the District 14. Secretary of the District 15. Board Members - Committee Minutes a. February 27, 2018 - Finance Committee - President Nejedly and Member Pilecki b. March 6, 2018 -Administration Committee - Chair McGill and Member Williams C. March 5, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill d. March 9, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill Staff Recommendation: Receive the Committee minutes. 16. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • March 1, 2018 - Contra Costa County Mayors' Conference hosted by the City of Antioch • March 6, 2018 - Liaison meeting with Dublin San Ramon Services District (DSRSD) • March 14, 2018 - Liaison meeting with Pleasant Hill Mayor Tim Flaherty and City Manager June Catalano Member Pilecki Member Williams President Nejedl�r Staff Recommendation: Receive the reports and announcements. 17. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) March 15, 2018 Regular Board Meeting Agenda Packet- Page 4 of 275 RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 18. Conference with Legal Counsel -existing litigation pursuant to Government Code Section 54956.9(d)(1): • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC17-01691 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT March 15, 2018 Regular Board Meeting Agenda Packet- Page 5 of 275