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Home My WebLink About00. BOARD AGENDA 11-06-14Central Contra BOARD MEETING AGENDA Board Room Thursday November 6, 2014 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: DAVID R. 47LLIAMS President MICHAEL R. MCGILL President Pro Tem PAUL H CAUSEY JAMES A. NEJEDLY TAD J PILECKI PHONE: (925) 228 -9500 FAX.- (925) 372 -0192 www.centralsan.org Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on the District's website at www.centralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper November 6, 2014 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag b. Introductions • Aimee Laico, Engineering Technician 1 /II in the Engineering /Capital Projects Division effective October 20, 2014 Michael Matthews, Engineering Technician I /Il in the Engineering /Capital Projects Division effective October 27, 2014 • Steven Diethelm, Electrical Technician in the Operations /Plant Maintenance Division effective October 22, 2014 Staff Recommendation: Welcome new employees. President Williams will present the District pins. 2. PUBLIC COMMENTS 3. ,CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of October 2, 2014 Board meeting. b. Approve expenditures dated November 6, 2014. Approval recommended by Finance Committee. C. Receive September 2014 Financial Statements and Investment Reports. Approval recommended by Finance Committee. d. Approve proposed Board Member conference attendance for 2015. Approval recommended by Administration Committee. e. Approve extending by one year the contract for labor and employment - related legal services with Hanson Bridgett LLP and principal counsel, W. Daniel Clinton, through December 31, 2015. Approval recommended by Administration Committee. Rescind Resolutions 2014 -034 through 2014 -038 accepting offers of dedication from various property owners and adopt five similar resolutions, Resolutions 2014 -040 through 2014 -044, to correct technical defects which prevented the previously adopted resolutions from being recorded with the Contra Costa County Recorder's Office. November 6, 2014 Board Agenda Page 3 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct public hearing to receive comments on adopting Resolution 2014- 045 authorizing the General Manager, or his designee, to execute a lease agreement with Willows Center Concord, LLC, for a term not to exceed ten years for a portion of the property (APN 126- 440 -003) adjacent to 1975 Diamond Boulevard, Concord; declaring the property as currently unneeded; and authorizing staff to record documents with the Contra Costa County Recorder. Approval recommended by Real Estate, Environmental & Planning Committee. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt Resolution 2014 -045 authorizing execution of a lease agreement for a period not to exceed ten years, declaring the property as currently unneeded, and authorizing staff to record documents. 6. REPORTS a. General Manager 1) Receive Fiscal Year 2013 -14 Household Hazardous Waste (HHW) Collection Facility Annual Report. Reviewed by Real Estate, Environmental & Planning Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Report on prioritization of projects set forth in the Fiscal Year 2014 -15 Capital Improvement Budget (CIB). Reviewed by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 3) Report on PG &E Sustainable Solutions Turnkey (SST) Feasibility Assessment on energy conservation measures. Reviewed by Engineering & Operations Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. 4) General Manager Announcements Staff Recommendation: Receive the announcements. November 6, 2014 Board Agenda Page 4 b. Counsel for the District 1) Announce closed session (pursuant to Government Code Section 54957.7) Staff Recommendation: Receive the announcement. C. Secretary of the District d. Board Members 1) Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses; and future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses. Member Causey • October 2, 2014 — Contra Costa County Mayors Conference hosted by the City of Pleasant Hill featuring ABAG Deputy Executive Director Brad Paul (expenses). a) October 27, 2014 — Finance Committee meeting — Member Causey (stipend) and Member Nejedly (stipend). (Action Summary in packet.) Member McGill • October 2, 2014 — Contra Costa County Mayors Conference hosted by the City of Pleasant Hill featuring ABAG Deputy Executive Director Brad Paul (expenses). b) October 3, 2014 —Administration Committee meeting — Member McGill (stipend) and President Williams (stipend). (Action Summary in packet.) c) October 7, 2014 — Real Estate, Environmental & Planning Committee meeting — Member McGill (stipend) and Member Pilecki (Alternate) (stipend). (Action Summary in packet.) • October 20, 2014 California Special Districts Association — Contra Costa Chapter Quarterly Meeting (stipend). d) October 21, 2014 — Administration Committee meeting — Member McGill (stipend) and Member Pilecki (Alternate) (stipend). (Action Summary in packet.) November 6, 2014 Board Agenda Page 5 Member Pilecki e) October 6, 2014 — Finance Committee meeting — Member Pilecki (Alternate) (stipend) and Member Nejedly (stipend). (Action Summary in packet.) • October 15, 2014 — Sustainable Contra Costa Awards dinner (expenses). f) October 27, 2014 — Engineering & Operations Committee meeting — Member Pilecki (stipend) and Member Causey (stipend). (Action Summary in packet.) President Williams Staff Recommendation: Receive the reports. 2) Board Member Announcements Staff Recommendation: Receive the announcements. 3) Board Member requests for advance authorization to receive a stipend for meeting attendance not specifically addressed in the current Board Compensation Resolution. Staff Recommendation: Consider any requests. 7. BUDGET AND FINANCE a. Accept audited Financial Statements for fiscal years ended June 30, 2014 and 2013 - audit performed by Maze & Associates. Acceptance recommended by Finance Committee. (5 minute presentation by Vikki Rodriguez of Maze & Associates.) Staff Recommendation (Motion Required): Accept the audited Financial Statements for the fiscal years ended June 30, 2014 and 2013. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS 10. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: November 6, 2014 Board Agenda Page 6 District Negotiators: • IEDA Labor Relations Consultants Bruce Heid and Stacey Cue • General Manager Roger S. Bailey • Director of Administration David Heath • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 11. REPORT OUT OF CLOSED SESSION 12. ADJOURNMENT November 6, 2014 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 10131114 NOVEMBER 2014 Wednesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room November 5 Meeting 3:00 p.m. McGill, Pilecki Alternate Thursday Board Meeting Board Room November 6 Board of Directors 2:00 p.m. Friday Administration Committee Meeting Third Floor Executive Conference Room November 7 McGill, Williams 8:00 a.m. Wednesday Finance Committee Meeting Third Floor Executive Conference Room November 12 Causey, Nejedly 3:00 p.m. Monday Special Board Meeting — Cost of Service Study Contra Costa Country Club November 17 Workshop 801 Golf Club Road, Pleasant Hill 8:00 a.m. Board of Directors Monday Engineering & Operations Committee Meeting Second Floor Executive Conference November 24 Pilecki, Causey Room 12:30 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room November 24 Causey, Nejedly 3:00 p.m. Wednesday Administration Committee Meeting Third Floor Executive Conference Room November 26 McGill, Williams 8:00 a.m. DECEMBER 2014 Thursday Board Meeting Board Room December 4 Board of Directors 2:00 p.m. Monday Finance Committee Meeting Third Floor Executive Conference Room December 8 Causey, Nejedly 3:00 p.m. Tuesday Engineering & Operations Committee Meeting Second Floor Executive Conference December 9 Pilecki, Causey Room 12:30 p.m. Tuesday Real Estate, Environmental & Planning Committee Third Floor Executive Conference Room December 9 Meeting 3:00 p.m. Nejedly, McGill Thursday Special Board Meeting (Ethics Training) Board Room December 11 Board of Directors 2:00 p.m. Thursday Board Meeting Board Room December 18 Board of Directors 2:00 p.m. Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 10131114