HomeMy WebLinkAbout25.a. Committee Minutes-Real Estate, Environmental & Planning 11-14-18 Page 1 of 5
Item 25.a.
CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
December 6, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: NOVEMBER 14, 2018 - REAL ESTATE, ENVIRONMENTAL & PLANNING
COMMITTEE - CHAIR CAUSEYAND PRESIDENT NEJEDLY
Attached are minutes of the above Committee meeting.
Strategic Plan re-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Build external customer relationships and awareness
ATTACHMENTS:
1. REEP Committee Minutes 11-14-18
December 6, 2018 Regular Board Meeting Agenda Packet- Page 176 of 202
Page 2 of 5
CENTRALSAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
REGULAR MEETING OF THE BOARD OF DIRECTORS.
CENTRAL CONTRA COSTA JAMES A.NEJEDLY
President
SANITARY DISTRICT DAVID R. WILLIAMS
REAL ESTATE, ENVIRONMENTAL President Pro Tem
& PLANNING COMMITTEE PAUL H.CAUSEP
MICHAEL R.MCGILL
TAD J PHECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Wednesday, November 14, 2018 www.centralsan.org
2:00 p.m.
2N1 Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Jim Nejedly
Guest:
Judy Zavadil, Engineering Services Manager, Dublin San Ramon Services District
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Jean-Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager
Melody LaBella, Resource Recovery Program Manager
Dan Frost, Senior Engineer
Justin Waples, Associate Engineer
1. Call Meeting to Order
Chair Causey called the meeting to order at 2:00 p.m.
2. Public Comments
None.
December 6, 2018 Regular Board Meeting Agenda Packet- Page 177 of 202
Page 3 of 5
Real Estate, Environmental & Planning Committee Minutes
November 14, 2018
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper authorizing the General Manager to waive the
volumetric fee for commercial recycled water truck fill customers up to a limit of
50,000 gallons per year, per customer for calendar years 2019 and 2020
This item was heard after Item 3.b., which was taken out of order.
Ms. Gemmell reviewed the Position Paper included in the agenda materials.
She stated that staff is recommending that if the recycled water truck fee
waiver is extended for a second time, that the ceiling be placed at 50,000
gallons per year, per customer, and customers would be charged for any use
above that amount.
Member Nejedly suggested that staff raise the ceiling higher and suggested
100,000 gallons per year. Chair Causey concurred.
Chair Causey requested that this item be brought back to the Committee for
an update in a year when staff has a better sense of drought season, costs,
etc.
COMMITTEE ACTION: Reviewed and recommended Board approval.
b. Review draft Position Paper authorizing the General Manager to execute a
temporary wastewater diversion agreement with the Dublin San Ramon
Services District (DSRSD) - East Bay Municipal Utility District (EBMUD)
Recycled Water Authority (DERWA)
This item was taken out of order, immediately after Public Comments.
Mr. Petit stated that the agreement between Central San and DERWA has
been a cooperative effort. Last evening, staff and Members McGill and
Causey gave a presentation to the San Ramon City Council. The new
agreement includes the Guiding Principles accepted by the Board at the
August 16, 2018 meeting. After discussion about the length of term of the
agreement with the Executive Director of DERWA, it was mentioned that the
agreement would be on a short-term basis during peak demand times, which
would result in a lower project cost. Staff has prepared a three-year agreement
with two additional extensions.
Chair Causey stated that he was in favor of the agreement and the
communications with the City of San Ramon need to continue, and to take all
the precautions needed to assure customers there will be no overflow.
Mr. Petit advised that a community meeting is scheduled at the City of San
Ramon on December 12th from 5 p.m.-7 p.m.
December 6, 2018 Regular Board Meeting Agenda Packet- Page 178 of 202
Page 4 of 5
Real Estate, Environmental & Planning Committee Minutes
November 14, 2018
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Ms. Zavadil expressed her gratitude for the staff and all the communication
that has occurred.
Member Nejedly stated that he was against the project, although he is a big
proponent of recycled water, as he is concerned about the long-term effects,
community concerns and the cost the project will inflict on customers.
COMMITTEE ACTION: The Committee was split on this matter with Chair
Causey recommending the project and Member Nejedly denying the
project due to the potential impact on customers. Because of the split
decision, the matter will be presented to the full Board for consideration
with no Committee recommendation.
4. Other Items
a. Receive update on the Remote Meter Reading Pilot for Recycled Water
System
Mr. Waples provided a demonstration on the pilot program for the new
technology, the Water Pigeon, which allows staff to log onto the vendor's web
portal and obtain water consumption data for each of the 10 piloted customer
sites for recycled water meters.
There was a discussion on the cost of the system versus an automated meter
infrastructure. Staff advised that if the pilot of this technology is successful and
staff decides to move forward with installing the devices at all Zone 1 metered
sites. The technology would pay for itself in less than two years.
COMMITTEE ACTION: Received the update.
b. Receive update on the most recent meeting of the Bay Area Clean Water
Agencies (BACWA)
Mr. Petit reviewed the update provided in the agenda packet regarding the
recent Annual Technical Seminar with the Regional Water Quality Control
Board held on October 25-26, 2018.
COMMITTEE ACTION: Received the update.
December 6, 2018 Regular Board Meeting Agenda Packet- Page 179 of 202
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Real Estate, Environmental & Planning Committee Minutes
November 14, 2018
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C. Receive list of future agenda items
Chair Causey inquired about the CoCo San Sustainable Farm/AgLantis
Project. Staff responded that an item will be brought to the full Board at the
December 6, 2018 Board meeting.
COMMITTEE ACTION: Received and provided input to staff.
5. Announcements
a. Mr. Petit announced that he will request an Emergency Project be approved at
tomorrow's Board meeting for Substation 82 due to an electrical short circuit. A
high voltage electrical contractor is needed for the project. Staff will have
more information at the Board meeting tomorrow.
b. Mr. Petit announced that W. M. Lyles Construction hit a valve this morning and
the recycled water plant had to be shutdown for over an hour. All affected
customers were notified.
6. Future scheduled meetings
a. Wednesday, December 19, 2018 at 2:00 p.m.
7. Suggestions for future agenda items
a. After receiving the BACWA update, Member Causey requested more
information on the comprehensive study of 15 agencies in Southern California
regarding the exfiltration of sewer lines.
8. Adjournment— at 2:47 p.m.
December 6, 2018 Regular Board Meeting Agenda Packet- Page 180 of 202