HomeMy WebLinkAbout11.a. Minutes Real Estate, Environmental & Planning Committee 09-25-17Page 1 of 6
Item It.a.
Central Contra Costa Sanitary District
October 5, 2017
TO: HONORABLE BOARD OF DIRECTORS
FROM: ELAINE BOEHME, SECRETARY OF THE DISTRICT
SUBJECT: SEPTEMBER 25, 2017 - REAL ESTATE, ENVIRONMENTAL & PLANNING
COMMITTEE - PRESIDENT CAUSEYAND MEMBER PI LECKI
Attached are minutes of the above Committee meeting.
Strategic Plan re -In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
Committee Meeting Minutes
October 5, 2017 Regular Board Meeting Agenda Packet - Page 164 of 196
Page 2 of 6
Il Central Contra Costa Sanitary District
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
REAL ESTATE, ENVIRONMENTAL
& PLANNING COMMITTEE
MINUTES
Monday, September 25, 2017
9:00 a.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
( nmmittpp-
Chair Paul Causey
Member Tad Pilecki
BOARD OF DIRECTORS:
PAUL H. CA USEY
President
JAMES A. NEJEDLY
President Pro Tern
MICHAEL R. MCGILL
TAD J. PILECKI
DA VID R. WILLIAMS
PHONE: (925) 228-9500
FAX.- (925) 676-7211
www.centralsan.org
Staff. -
Roger S. Bailey, General Manager
Ann Sasaki, Deputy General Manager
Melody LaBella, Program Manager
Lori Schectel, Environmental and Regulatory Compliance Division Manager
Dan Frost, Senior Engineer
Justin Waples, Associate Engineer (left after Item 3.b.)
Lupe Saldana, Administrative Services Supervisor
Anika Doria, Administrative Assistant Temp
1. Call Meeting to Order
Chair Causey called the meeting to order at 9:00 a.m.
2. Public Comments
None.
October 5, 2017 Regular Board Meeting Agenda Packet - Page 165 of 196
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Real Estate, Environmental & Planning Committee Minutes
September 25, 2017
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3. Other Items
a. Receive an update on the Truck Fill Program
Mr. Waples reviewed the information provided in the agenda packet for this
item. Though the year-to-date water use of the Hydrant Program is higher in
comparison to last year at this time, he said overall participation in the Hydrant
Program has decreased.
A discussion took place regarding possible ways to increase recycled water
use, including advertising Central San's no -charge recycled water availability.
Member Pilecki expressed concern that the Truck Fill Station has not been
utilized since last year. Mr. Bailey said that the rationale for constructing the
Truck Fill Station was sound and Central San will be ready when the next
drought occurs.
In response to Member Pilecki's question regarding maintenance of the
Truck Fill Station, Mr. Waples stated that the facility is routinely inspected.
Chair Causey inquired about the use of recycled water for the Concord
Community Reuse Project (formerly known as the Concord Naval Weapons
Station). Mr. Bailey explained that Contra Costa Water District (CCWD) has
agreed that Central San will wholesale recycled water to CCWD who in turn
will provide it to the Concord Community Reuse Project. Mr. Bailey added that
recycled water may also be provided during construction phases of the project.
Chair Causey requested that the Truck Fill Program statistics be combined
with the Residential Fill Station quarterly update and include historical trending
of the statistics.
COMMITTEE ACTION: Received the update and directed staff to combine
Truck Fill Program updates with the Residential Fill Station update going
forward.
b. Receive update on the most recent meeting of the Bay Area Clean Water
Agencies (BACWA)
Ms. Schectel reported that she attended the quarterly joint meeting of the
Regional Water Board on August 30, 2017, the Pre -Pardee Special Executive
Board meeting and Executive Board meeting on September 15. She said that
BACWA held swell -attended Toxicity Workshop at Central San on
September 18, and that upcoming is the Annual Pardee meeting as well as the
Regional Monitoring Program for Water Quality in San Francisco Estuary
(RMP) and the State of the Estuary Conference in October.
October 5, 2017 Regular Board Meeting Agenda Packet - Page 166 of 196
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Real Estate, Environmental & Planning Committee Minutes
September 25, 2017
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Ms. Schectel reported that Central San has submitted all data required for the
Nutrient Watershed Permit Group annual report due on October 1. She noted
that overall findings indicate that ammonia and total nitrogen loads were the
highest bay wide since permit submittal, but the increase was minimal. In
response to questions from the Committee and staff regarding the data,
Ms. Schectel said the report is not yet available in final form.
Ms. Schectel, in response to comments and questions from the Committee
regarding the Watershed Permit contributions, stated that this year the
Regional Board intends to sign a letter of intent regarding future nutrient
regulation and that BACWA will be providing additional funds for science,
with the first portion coming from the BACWA reserves.
In response to Committee comments about the current state of the
Environmental Protection Agency (EPA) and whether California will still uphold
the higher standards, Ms. Schectel said she believed the more stringent
standards generally will continue for California and that it is expected the
Regional Water Quality Control Board (RWQCB) will stay the course with the
regional nutrient approach.
Ms. Schectel stated that the Bay Area Air Quality Management District
(BAA QMD) Rule 11-18 (toxic air emissions) will likely be adopted in
November. Health Risk Assessments for facilities are slated to start in 2019.
The rule then allows six months to prepare a draft Risk Reduction Plan and
five years later will require full implementation.
Member Pilecki, noting a response was not needed today, asked if the
extension to five years will affect timing of capital projects. Mr. Frost
commented that Rule 6-1 relating to particulates may delay or eliminate
improvement projects and stated that staff is researching that now.
Regarding the Mercury/PCB Permit, Ms. Schectel said there are no
appreciable changes in the Tentative Order that will impact Central San.
In response to a concern from Member Pilecki that permittees' may not be
maintaining their amalgam equipment, Ms. LaBella responded that businesses
are on a three-year inspection cycle and staff has implemented long-term
downstream monitoring for mercury on some of the permits.
Ms. Schectel stated that the State Water Board has drafted a policy on
cannabis growth focused on potable water and water rights, in preparation for
the new cannabis law that will be effective on January 1, 2018. She noted that
Senior Environmental Compliance Inspector Jeff Skinner is researching source
control as it relates to indoor grows and publicly owned treatment works
(POTM and he is looking to Santa Rosa for guidance. Mr. Bailey commented
that it is useful to get notification of water consumption spikes from the water
October 5, 2017 Regular Board Meeting Agenda Packet - Page 167 of 196
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Real Estate, Environmental & Planning Committee Minutes
September 25, 2017
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agencies to determine if a cannabis permit is needed. Ms. LaBella added that
she is aware that in Colorado use of liquid fertilizers are an issue.
Chair Causey requested staff bring back to the Committee information on
impact related to the new Bio -cremation legislation.
Chair Causey expressed the need to research the long-term effects of the
EPA's National Pollution Discharge Elimination System (NPDES) Electronic
Reporting Rule, regarding how long they will retain electronic records
submitted to them, and whether it exceeds Central San's retention policy for
sewer service overflow and sampling records.
Ms. Schectel said that the Regional Water Board already requires electronic
reporting. Chair Causey expressed concern that the federal agency may keep
records longer than the five years required by the State Water Board for sewer
overflows.
The Committee asked staff to bring back responses to the following questions:
(a) Are Clean Water Act reporting records identified in Central San's Master
Records Retention Schedule?; (b) If yes, what is the retention policy of those
records?; and (c) Are records destroyed as stated in the Master Records
Retention Schedule?
The Committee directed staff to bring back information once the California
Association of Sanitation Agencies (CASA) sewer laterals survey is complete
(estimated to be completed by late October) regarding who pays for sewer
lateral inspection and repairs on sold properties.
COMMITTEE ACTION: Received update and asked the following to be
brought to the Committee at a future meeting: (1) response to questions
regarding retention of EPA monitoring and reporting records, (2) Bio -
cremation permitting requirements, and (3) information regarding
responsibility for sewer lateral inspection and repair on sold properties.
C. Receive update on the Diablo Country Club Satellite Water Recycling
Facility Project
Ms. LaBella reviewed the information listed in the memorandum provided in
the agenda packet materials, adding that another Bay Area golf course,
Sharon Heights in Menlo Park, also released a design -build Request for
Proposal for a similar satellite facility as Diablo Country Club (DCC), which
provides additional detail (309/6) than the proposal DCC released (-5% detail),
so the design -build community appears to currently be more focused on that
opportunity.
October 5, 2017 Regular Board Meeting Agenda Packet - Page 168 of 196
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Real Estate, Environmental & Planning Committee Minutes
September 25, 2017
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Ms. LaBella stated that DCC recently completed a new round of sewer flow
monitoring in August and found that the 21 -inch sewer line in Diablo Road had
an average flow of 550, 000 gallons per day as compared to the previous
monitoring efforts, which found 350, 000 gallons per day of sewer flow.
Regarding the environmental review process, Mr. Bailey said he recently met
with DCC's Program Manager about moving up the schedule for certification of
the project's environmental impact report. Mr. Bailey said he plans to meet
with Danville's Town Manager regarding the issue of Central San owning and
operating the satellite water recycling facility versus just operating it.
COMMITTEE ACTION: Received update.
4. Announcements
Mr. Bailey announced that he met with the Santa Clara Valley Water District
(SCVWD) General Manager and that Ms. LaBella will be scheduling athree-way
meeting with the SCVWD and Contra Costa Water District Boards and Central San
to continue the Memorandum of Understanding regarding water exchange.
Mr. Bailey announced that interviews for the Bioenergy project have been conducted
and that a final decision on the RFP will be finalized this week.
5. Future scheduled meetings:
Monday, October 23, 2017 at 9:00 a.m.
Monday, November 20, 2017 at 9:00 a.m.
Monday, December 18, 2017 at 9:00 a.m.
Chair Causey asked to move the November 20 meeting to the 27th since it falls
two days before the Thanksgiving holiday and he will not be available that week.
Mr. Bailey said that depending on what agenda items are anticipated, he will consider
cancelling the meeting entirely and will confirm that at a later date.
6. Suggestions for future agenda items
As set forth under Item 3.b. above, the following were suggested for future
discussion:
a. EPA's Electronic Reporting Rule; Central San's records retention policy
b. Effects of Bio -cremation legislation on Central San
C. Responsibility for payment of sewer lateral inspection and repairs on sold
properties
7. Adjournment — at 10:05 a.m.
October 5, 2017 Regular Board Meeting Agenda Packet - Page 169 of 196